Student Government Association

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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I. Call to Order
5:32
II. Roll Call
Absent
III. Approval of Minutes

IV. New Business
A. Election-
Carrie- We will open up positions for the speaker of the house. We will vote. The floor is open. Speaker of the house presides over the meetings, organizing House functions, legislation is submitted. Assistant speaker will step in until the speaker resigns or is absent, is responsible for budget meetings.
X- I nominate Ross
Alex- Seconds
Christina- I nominates Nayana Davis
X- I second
Nayana nominates Christina, Ross seconds. She declined.
Vote: Nayana wins.
Nominations for speaker. Alex nominates Ross, Nayana seconds. No other nominations. Ross wins.
V. Reports
A. Executive reports: Jordan- wants to submit a standard format form for SGA.
Carrie will try and send them out first thing in the morning. Decisions by Monday.
Jordan- Erin Hundly needs help moving tables at 8:00 am. Things for next week: taking money out of the general ledger for life size chess set. Looking to make spot next to Bio building as a lifetime place for huge chess set ($6000). Alex already has legislation. SEB: they want to show all the movies outside at least once a week ($12000) for outdoor movies through September.
Carrie- some people would like to circulate through Involvement fest. We need people to set up. We need help 11 through 2. Nayana and FYC had a meeting about first year ambassadors. For FYA they will be going through a training program to decide where they want to be. We should think about what to tell them. Library group has split up the offices. (SGA Library- information about UMBC to outreach to new students. All brochures and pamphlets will be there.)
Phil- This Thursday 6 30 to 9 30will be Student orgs training as well as next Tuesday 12 to 2 30and Wednesday 6 30 to 9 30. We will need volunteers- tables for sign in, help hand out materials, keep order in the room. Come early. There are already 2 or 3 additional allocations we need to also set up the budget process.
Jay- Internal website is up and going. Please sign in in the office. External website stuff is set up. I am setting up an anonomous place where students can tell their reslife stories.
Carrie- some of reslifes rules are not conducive to a community. If you want to build a community you can’t have rules that are that strict. One of the things we are going to start doing is collecting these stories to help change the policy.
Jay- All computers redone and new one’s are set up. Don’t install software. All swipe cards work. A meeting for undergraduate progress report. Kiosk site, the website is mostly there. The UBMC site was defaced. We may persue judicial charges. There will definitely be action if it was a student.
David- CONGRATULATIONS!!!! You are unique, if you don’t do anything, you will be harmful. It is a honorable position. I would like to catch up with those who didn’t go to the retreat.
B. Ex- officio Reports
C. Officer Reports
XI. General Discussion
A. Student Orgs- Discussions about budgets, and what types of events they will have, what types of reimbursements. People who want to plan their own event on the spot, we will inform them what to do. They will know to read event holding manual.
David- 90% of your questions will be asked at this meeting. Be comfortable with this stuff.
Nayana- Is it required president and treasurer to attend these meetings?
Phil- One or the other must be there. They are both required to attend the training. I will send the agenda to the listproc.
B. Budget Score sheets- Ross- is this what we want to give students orgs? This will be something they can look help understand why or why not they got this money. We should decide what we value.
Nayana- Not many people were at the meeting.
David- The score sheet is a guide. It will always be up to the members. If you don’t have some way of keeping track what is a priority, you will be burdened by having to talk about it every time.
Christina- This will be great for finance committee. You will be able to keep track or how much each organization takes and spends.
Nayana- You need to use your personal judgement not just you’re the sheet.
David- This is not a legislation. This is just a guideline.
C. Fall Budget Organization Committees
Nayana- There was a finance committee and a student life committee. Finance committee= budgets, hours and hours of works. I believe we should rotate your responsibility within the committees. Everyone will be familiar with both committees and the workload will be split.
Joy- Couldn’t the meetings be done all at the same time?
Nayana- Meetings will be about an hour long, so if we combined it could be up to 3 hours.
David- Why don’t people be members of both committees and then see what happens?
Nayana- No objections.
Ross- Could everybody have their schedule together for a meeting time?
D. Budget Hearings for Fall- 3rd week of October.
Ross- If there are only 6 people in the body, then that will kill us all.
Nayana- It will depend on how much commitment you are willing to make. It will be a lot a work.
Jordan- There are a lot of student organizations. People are going to be unorganized.
Christina- When will we get the first year ambassadors?
Carrie- You were talking 5 weeks, more likely 6. The FYA were kind of forced into a position. They all did really well. But now they will do a 4 week training program. And for an hour every week, they will figure out how to represent first year students. We want to give them a chance to bow out if they don’t like it.
Nayana- They may think they want to be here but then they change their minds.
Carrie- We have an obligation to each other, we have an obligation to students and to new students to develop into student leaders.
David- Is there some other way, we can bring other people from the SGA to the original recommendation process.
Ross- The new members send something to the house, but new members don’t really have a say on what gets sent to the house.
Nayana- We could make finance committee meetings open to new members.
David- How can you set it up so House members time isn’t so devouted to the decisions? The budget committees will ultimately be left up to the older members.
Christina- When we did finance hearings, everybody did it, but deliberations were the budget committee.
Ross- It is the responsibility of senators and representatives. I want to see an active house that is going to be part of organizations. I want to see a finance committee who wants to sit down with organizations.
Carrie- The houses main job is not money. It is student organizations. But that is the way most student organizations have been served. It might be beneficial to spread around the tedious type tasks but there are not enough members. Sometimes the financial processes takes away other assistances the orgs needs. There are physical limits.
Nayana- Attend FYC meetings as often as you can. The ambassador candidates are right there. You will meet them and get to now them.
David- 2 committees have been formed and been assigned. No decision on budgeting. That question is still on the table.
Nayana- Budget hearings need to be put off. Academics need to come first.
David- This year, budgets for 12 months will be done. Pay now or pay later.
Phil- I understand putting off budget hearings but I want you to consider in the budget committee, to present members to the hearings.
Nayana- I can talk to Senate.
Carrie- The executive meeting time Wednesday 7 15.
David- Last year budgeted up to the first 2 months. Doesn’t force organizations to do a lot of planning.
Christina- We did the first few months, then we asked for additional allocations. Most of the time organizations don’t use all of their money. We want organizations to use their money. They can’t use left over money next year.
XII. Announcements
Nayana- Brittany Hoke- Comuniversity Fest- Carnival games, etc. She needs a lot of volunteers BHoke1@umbc.edu. PLEASE HELP!
Joy- Senior Send off?
Jordan- Alex Bardock was talking about senior send off. I can connect you will what alex did.
Carrie- Please attend involvement fest. Wear SGA tee shirt.
Study group program- Organizing study groups for freshmen classes. Sign up on line. The study space at University center. Groups of 3. Blackboard site up.
XIII. Roll Call
Absent: Ozell
XIV. Adjournment
7:06

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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I. Call to Order
5:40
II. Roll Call
Absent: Ben, Christina, Yvonne
III. Approval of Minutes
Next Week

Cabinet Reports
A. Vice President Carrie Mann
-Chess board, the order is in. Permanent structure next to the academic building.
UC study place- How to staff study place? 13 computers have been donated. Graduate student body is wanting to co sponsor it.
- Student fee form 12-1: Bring as many people as you can. Best fee changes in a long time. We made a huge point last year. I’ll be presenting. For each fee, we will have 2-3 minutes to speak and we will follow with questions. We saved $140,000 on athletics. We aren’t asking for an increase in fee this year but next year.
B. Treasurer- Training is over. Finance committee $55000 of SGA funds went unspent, mostly from allocations that were unspent. FC can be a little more generous, don’t cut corners so the money gets spent in the right way.
C. Other cabinet reports- Gabe
- Study groups have been split up and they have been emailed. 48 students have joined. Another round of advertising after first exams.

IV. New Business
A. JL 03 - 0607- SEB Septmeber Outdoor Movie Series Budget Proposal
- Nayana- we had passed this piece of legislation but Senate made an amendment but the detailed budget had been cut out. The rainy day money will be transferred to watch Superman.
- Jordan- When we calculated, it is a good idea to spend money on SEB. Each movie cost about $1500-$2000. I think it is worth it because it encourages students to be involved.
-Jordan- Superman Returns wasn’t suppose to be outside but someone emailed me. This kid emailed me and wanted to see it outside. He got a petition together. But we don’t know if we can pay for that extra movie outside. The legislation has been changed so Superman is aired outside.
VOTE For 3 Opposed 0 Abstaining 2
B. HL04 – 0607- Amendment to the Amendment to the Budget Hearings Policy
-Nayana- An email was sent it to have a personal meeting. People had concerns about how much time would be spent on budget hearing. Amendment: At least 2 members of SGA must be present at budget hearings. If we can house finance committee members at all the meetings, but other SGA members will be there
-!- Will the others have training for the meetings?
-VOTE For 2 Opposed 1 Abstaining 2 FAILS
-Jordan- so how will we make it work? That are present at just this meeting.
-Nayana- 2.5 groups of us will have to be present at the meeting. Sorry, one of you have to be there.
-David- It is hard to get people in the chair for student orgs. Sometimes people promise more than they deliver. We have to do more of a disservice to student orgs.
-Joy- can budget hearings go on during the weekend?
-Ross- they are usually during the week but we could.
- Nayana- Do you guys want to?
-PEOPLE: Yea
-Phil- you have to make sure that we do this quickly
-Jordan- we need to make sure it happens. I don’t think it will happen.
-David- How many orgs went through this process?
-Ross- less than 100. We would see more than 100 less than 200 in October.
- David- These are 20 minute hearings. 40 hours of work have to get done.
-Nayana- We good? Well we’ll have to be.
-David- Reserve time blocks and sign up.
-Joy- can we try and get a lot over the weekend.
C. HL05 – 0607- Additional Allocation for TSA Karaoke Night
-Nayana- they want food for $50. Snacks. Vote?
VOTE For 4 Opposed 0 Abstaining 1
D. HL06 – 0607- Additional Allocation for Society of Women Engineers National Convention
-Nayana- They are going to a conference and need $540.
-Jordan- last year I used one veto for SME. How many people are going? 8. Are they taking care of most stuff?
-Nayana- They are paying for most of it.
VOTE For 4 Opposed 0 Abstaining 1
E. HL07 - 0607- Additional Allocation for Society of Physics Students
-Nayana- they want to make liquid nitrogen ice cream.
-Ross- they are giving demonstration on how to make liquid nitrogen ice cream. $150
-VOTE For 4 Opposed 0 Abstaining 1
F. HL08- 0607 – Additional Allocation for Black and Gold Ball
-Ross- Very successful last year. They are doing a lot of outside fund raising. $10 to attend. We cut down $50 for decorations.
-Joy- I liked the event.
VOTE For 4 Opposed 0 Abstaining 1
G. HL09 – 0607 – Additional Allocation for Association for India’s Development
-Nayana- we are funding security and the commons charges. They are paying for most of them on their own.
-David- Is this an undergraduate student association? I don’t think they are.
-Ross- They are funded.
-David-SGA has a policy about funds for undergraduates. Graduate students organizations and undergraduate organizations have events a couple weeks apart.
-Nayana- They are using the funds to help their organizations do charitable things.
-Ross- HSU does put on this event. They did mention off campus advertising. They asked for a lot less money. This group is paying $1000 on their own.
-RECESS
-Ross- they are a graduate student organization. They need to contact somebody else.
-David- It is the first time they have come here.
-NO GOOD
V. Reports
A. Executive reports
B. Ex- officio Reports
David- Today was the 40th anniversary. Jay helped condense information for Student Orgs. We’ll see if that helps.
-Study Place at the University center. We know how to set up the security system and what to do. The provost office will most likely help with a huge chunk and SGA will do the rest. Staffing will be the biggest problem. Student life is talking about. It’s almost ready to go.
C. Officer Reports

XI. General Discussion
A. Committees
-Nayana- Student Life and Finance Thursdays at 5:30.
-Ross- We could pass all constitutions out right now and between now and Thursday, all we would have to do is read them, rather than getting them read.
-Nayana- We don’t have them here.
-David- How much do you know about how a student org gets recognized?
-Alex- Refresh?
-David- As a student org, you have the right to use certain amenities at UMBC. There is a code of conduct they must follow. They must follow the guidelines. SGA takes responsibility for enforcing those rules. The decisions about whether an org is recognized is passed on to Patty. SGA must give her a thumbs up or thumbs down. SGA’s roll is to evaluate whether the organization has met the responsibilities: identify officers, 75% undergrad, constitution. Is additional judgment needed to be made? Will it have a positive effect on the campus or on students? If you are worried about drain of resources, we can pass something putting a restraint on availability on space, we can deny an orgs based on that. We have to give an equal opportunity to everyone.
-Nayana- You can suggest for similar groups to see if they can work something out together. But you can’t say that they are the same.
-David- For the first time, we didn’t recognize an organization based on how similar they were to another organization. We can’t make that judgment. It is open to you to make or not make a recommendation on the grounds you choose. Do you want to do something that OSL is going to counter?
B. House Policies
-Nayana- Attendance is a major issue. We are low in numbers, if we keep not showing up there will be no house. Please follow through with that.
-Jordan- I want to commend all of you that are here. Each of you are being stipend and those who are not here are being stipend as well. If you want to let that happen, you can do that. It is my decision whether I go to the retriever. Ross is so dedicated!!!
-Nayana- 5 strike policy. 3 unexcused absences, 2 for not honoring commitments.
-Ross- how do we feel about in house elections. How do we feel about reaching out to all organizations and offering them to be involved in SGA? David is against it. I think it will save us in the long run. Like the guy who made the petition for Superman. If we want to do that, we should do it soon.
-Nayana- we will have first year ambassadors and I want them to remain first year ambassadors.
- Ross- It worked really badly for Nayana?
-David- The questions is how do you get legitimacy. It is more urgent to get people than making it difficult to get into the house. You looked weak. You are saying to people?
Me- We don’t have the luxury of getting good people.
-Ross- I feel confident that we could get good people. We could rock the house even if we don’t get new people. It is one of those things where I want lots of people to come in here and sit down and be dedicated.
-Nayana- we don’t to seem desperate. We will make a sincere effort to work with the 5 members. You will be proud of it because you will be held to the higher standards. Keep it up.
-David- We need to choose really well. We need people who are going to connect with student orgs and work hard.
- Ross- we haven’t decided to
-Joy- The people that ran in the spring, can we get them in?
-Nayana- We can contact them. Why do we want people to be in the senate not the house?
-Ozel- It’s the Senate.
-Nayana- Is there anyway we can make the house more appealing?
-Gabe- Is there a position for general representative?
-Nayana- How would you feel doing away with seat names?
-Steve- You could change the representation. Instead of having 2 reps just having 1 rep.
Ross- I like having the seats, but there hasn’t always been people in those seats. I liked having the at large seats. I wasn’t really attached at specific groups organizations. That would get even more people involved, like a Senators seat in the House.
-Joy- In general, to advertise, we should say House of Reps. And we could go to organizations and encourage them to join.
-David- What would bring people are in?
-Nayana- I don’t think people are aware what the house members do.
-Ozel- Maybe if we had an open discussion to the general public. And we could actually explain to them what we do. So people understand.
-David- You are the 6th House of Organizations, it might be worth talking through why the house was created. There are things the house could do but has never done it. The house has never been full. If you could start doing the work that improves student orgs on campus.
-Nayana- I have been hearing there has never been a successful house. It is important that we need to rise up to that challenge. At least this year we can get on the path to success.
-Ross- I disagree. I wouldn’t say it failed. We do what we need to do. We could push it to that next level.
-Alex- If i know someone that is interested, how can I get them involved?
-Jordan- Ross and Nayana need to advertise to the public before applications need to be accepted?
-David- We need to find what people need on campus.

XII. Announcements
Joy- Talent Show October 20, sign up October 6. Groups and Individuals.10 pm. Fireworks at 9pm. We want a lot of different things.
Jordan- Wednesday NightYou, Me and Dupree outside.
Nayana- Sign up for communiversity. Get your reports into Kristina Gady by Friday.
David- Student Fee Forum?? When you get information about fees. The student activities fees has stayed the same. We could have it for the following year. If you want to put a fee increase for student activities, we need to make students aware of it.
XIII. Roll Call
Absent: Ben, Christina, Yvonne
XIV. Adjournment
6:56

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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I. Call to Order
5:31
II. Roll Call
Christina, Yvonne
III. Approval of Minutes
Approved
Cabinet Reports
Phil- 5 House members at Reports. First set of legislatioins went through. Big one for Model UN. Today, 2 interviews for candidates for accounting clerk in business services.
Carrie- Athletic department wants to bring in speaker for domestic violence. They want people to help for the event. SGA cannot directly fund the events but Student Orgs can help. Will house members help contact organization leaders to get involvement? Looking for around $1500. So 5 or 6 student orgs.
IV. New Business
A. HL10-0607- Additional Allocation for Jack o Lantern Carving Co- Sponsored Event
-Phil- between AEP, ASA open pumkin carving at the commons terrace, in the Middle of October.
-VOTE For 5 Opposed 0 Abstaining 1
B. HL 11-0607- Additional Allocation for Cry for Help
-Ariane- Dinner to give back to our people in Africa, speaker, food, performers and hopefully they will make donantions. This year dressed formally and try to make it free.
VOTE For 5 Opposed 0 Abstaining 1
C. HL 12-0607- Additional Allocation for Game Night
-Nayana- Freedom Alliance renting the game room and serving pizza.
-VOTE For 5 Opposed 0 Abstaining 1
D. HL 13-0607- Additional Allocation for Thanksgiving Dinner
-Nayana- Freedom Alliance- 3 huge boxes of food for $150 and providing dinner for 100 people. There will be pie.
VOTE For 5 Opposed 0 Abstaining 1
E. HL 14-0607- Additional Allocation for Ajooba
Nayana- They originally asked for double the amount.
Ozel- What is concert sound?
Ross- the normal sound that you would get, pretty basic for the ballroom. They have a lot of money in their carry over. They are charging $10 a ticket and they would make $6000 for us paying for the event. We want to support it but we don’t want to pay for it using student fees if students have to pay.
VOTE For 5 Opposed 0 Abstaining 1
F. HL 15-0607- Recognition of Student Organizations
-Nayana- I am friendly amending it.
-Ross- Retired Gymnastist association.
- Ben- Why not funded?
-Ross- they are not funded by SGA they are funded by athletics. The student activity fee is not large enough to fund all the sports club. They are looking to have practice times. MD votes are off the list, Darfur- Funded Political Social Activation, CCI-Politically funded, Fishing- non-funded special interest group- promoting the interest of those who enjoy fishing, Korean Campus Ministry- Spiritual Religious,
Ross- There is one KCM does their service in Korean, one is a bible study, one is done in English.
Carrie- The fundamental issue, Hoffman did legal research and you must recognize them all or none. There are serious implications!
Ross- This year has been active in the past. If there is an organization that I really have a problem with, like the KKK, I won’t vote for them.
Ross- Billiards Club- Sports Club- their purpose is to encourage tournament participation. Musical Theatre Club- Funded Special Interest Public Health Alliance- Funded, Virgin Pride- Special Interest
Ozel- for a new sports club, they would have to wait for money.
Ross- They could raise money through fundraising.
VOTE For 5 Opposed 0 Abstaining 1
G. HL 132 - 0506. Reports
A. Executive reports
B. Ex- officio Reports
C. Officer Reports
XI. General Discussion
A. In House Elections
Nayana- If we want to do this, we have to make plans for today,
Ross- I would like to do them. Anybody else want to do them? Yes, okay we need to inform the entire student body.
Ben- How many and what seats are open?
Ross- We should figure that out.
Carrie- We have four for the year. You may want to be mindful, if you elect first year ambassadors then you will lose 2 body member. 1st year members will be here in 3 weeks. If you lose members then you can’t hold another election.
Nayana- Can we amend the Constitution?
Carrie- You can do it for future house.
Nayana- When do you want to do this?
Ross- I want to see something in the Retreiver, and word of mouth.
Nayana- Flyers or pool of organizations.
Alex- We should ask specific organizations.
Carrie- We don’t have specific seats that need to be filled, it is open. Personal recruiting is the best. You may need to make a new application.
Nayana- We are going to do this 3 weeks from now. We will look in organizations. How do we do interviews?
Carrie- You can do like the speaker elections? We used a score sheet, for interviews, essays, etc. Anyway is fine, just make sure there si an application and an interview.
Phil- Think about when you want to do this, that is also about the same time as budget hearings.
Nayana- What do you think?
Phil- I think you should push budgeting back so more people are there for the hearings.
Nayana- how far back do you want to push the budget hearings?
Joy- I think it is set for the week of homecoming.
Nayana- How about 2 weeks after in house? October 17 for in House Elections.
Ross- Contact all organizations this week. i will send an email to the listproc. I have one from several years ago. Reach out to as many people as you can. Say we want active people.
Alex- They don’t have to run for a specific house.
Ross- We need to figure out what kind of process we are going to make them go through.
Nayana- So we have to plan an application.
Ross- We should have them here a meeting before, it will be a requirement.
Joy- The day we vote, they will speak to us.
Nayana- October 30 for budget hearings.
Carrie- October 30 is you guys wanted to have a joint meeting to avoid conflict for Halloween.
Nayana- I talked to Senate and they thought about meeting for a free hour.
Ross- That week would be a good week to have an informal meeting.
Nayana- The casual meetings would be nice without the gavel. I don’t remember a date being set.
SOUNDS GOOD!
B. Other Discussions
1. Budget Hearings
Nayana- are we going into the weekends?
Ross- I made an open schedule, I will leave it in the SGA offices and fill your names in where you are available.
2. Failing and Suceeding
Ross- We have never been extremely successful. We have so much potential. What if we created something to bring together organizations? What does your organization need that isn’t money or to be recognized?
Ariane- This bus trip was fun. Relaxing, mixing mingle event. They like having field trips, where people interact with each other. Game room.
Ross- What could we do to help your organization grow?
Ariane- Sometime it is hard to approach other groups we don’t know.
Liz- Isn’t there an organization to bring groups together?
Joy- even though UMBC is diverse, it is still segregated. Could board make the event?
Ariane- lets say every month the presidents of the clubs mingle and create a large event.
Ozel- There was a leadershape alliance. One of my Frat brothers, there are a lot of organization representatives come together. We should promote a lot of people.
Ben- IT WAS GREAT!
Carrie- There is a maximum capacity for leadershape. We foot most of the bill. We fund about $15000. Hopefully we can develop on campus leadership training. It won’t happen this year, but maybe next year, to achieve the same goal.
Steve- Readship program- Dr. USA todays Baltimore Sun, etc, they would like us to fund most of it next semester. He came to the Senate 2 weeks ago. i need someone from the House to work with a member of the Senate, Danielle.
Alex- I guess I will volunteer.
Ross- You know how we get the library media center. They can’t spend their money until we decide what DVDs to buy.
Steve- We set up committees to make a list. Terrence is in charge of it.
Ozel- I never new you could rent DVDs from the library. Is there a promotion?
Ross- They have all these display cases.
Ben- $1 a day if they are late, SGA recommended.
Ozel- why don’t we hand out a survey to the students? Compile the list. See whats similar?
Carrie- Is someone volunteering to do that?
Ben- Can’t they go to the committee?
Yes
Ross- People who are interested should be involved.
Carrie- Women should go.
Ross- I am a guy but I agree with you Carrie.
Steve [other committees] Food services committees, Academic services, I will send a list to the listproc.

XII. Announcements
Communiversity- Nobody has signed up. You have to sign up.
Ross- How do we sign up?
Nayana- Email bhoke1@umbc.edu to sign up. YOU MUST SIGN UP!!!
Joy- Homecoming talent show, get people to sign up.
Carrie- Is anyone willing to help look for organizations helping fund the Sexual abuse thing by the Athletic department. It would be a few days of activities.
XIII. Roll Call
Yvonne, Christina
XIV. Adjournment
6:25

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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I. Call to Order
5:34
II. Roll Call
Absent: Ben
III. Approval of Minutes
Approved
Cabinet
A. Jordan- Funding for study place. November 1, during free hour it will be open indefinitely.
B. Carrie- Study space. Thank Steve and Andy for organizing stuff. Dr. Skolov is fac. advisor for Study group. House and the Senate Poli 369- We have been studying electorial systems. We talked about how SGA members. The class would like to take different elections and would like to come in and give a presentation on alternative methods for election. They would present about 3 or 4 different methods. They will also have to look up computer programs to count votes. They would present for about an hour. I want to make sure that you are interested in it. Are you interested in listening to it?
Ozel- I am for it to interact with the community. It will show our support for the students. There si no harm done is seeing alternative methods.
Alex- Downside?
Carrie- We can change the way we elect the cabinet elections. If that is alright with it.
Ross- It will be interested to get people outside of SGA to give ideas.
Carrie- They have to make it easy to understand. It is just hearing different options.
C. Phil- New student orgs were recognized, there training is next Tuesday 6:30. It will most likely be in student orgs place. Business services center wanted another total for food items. There is a max for food. Only two additional allocations for Thursday.
D. Jay- has nothing to say.
David- Communiversity- there is a risk that students are going to get drown out. It will be helpful for the SGA members to talk about it. You Me and Dupree. Thursday- Bonfire. Friday- Talent Show 10:00. Saturday- Communiversity event- carnival games, free game room. Volunteers will be need, about 40. students orgs wanted to help with the games.
Jordan- We have tee shirts for those participating and you also get a UMBC homecoming shirt.
David- How do we create a buzz. How can we get people motivated to partcipate? How do we recruit student orgs to take on one of the carnival games? Maybe give them an incentive of about $200. It would be open to everyone.
Ross- How would we create a legislation?
David- I heard that we could put it into the budget. I hoping we can take 2000 dollars out of the $20000. Brittany created the correct number of slots, and we need everyone to partcipate.
Ross- Any ideas how to get orgs involved?
Phil- I think that the money incentive is plenty. Talk to people.
David- And that is why we volunteered.
IV. New Business
A. HL 16-0607- Additional Allocation for Party Like a Greek
Nayana- They want the gameroom, food and drinks.
Jordan- It says the gameroom costs $550.
Ross- It should be $15 an hour, so it is a total of $75.
Nayana- Any questions?
VOTE For 4 Opposed 0 Abstaining 1
B. HL 17-0607- Additional Allocation or American Model United Nations
Nayana- Transportation and hotels, and the lottery. They asked for $5600 and it went down to 2910.
Jordan How many eople?
Nayana 16
VOTE For 3 Opposed 0 Abstaining 2
C. HL 17-0607- Additional Allocation or First Semi-Annual Go Club
Ross- They are having a tournament. They invited people from other schools. The fee is for their chapter to partcipate in tournaments. The membership is a requirement to partcipate in the tournaments. They are charging $5 for the events because they don’t have any money.
Ozel- Why can’t the students pay for the membership?
Phil- The $10 membership will be for the whole year.
Ozel- These people will be able to participate in the event.
VOTE For 4 Opposed 0 Abstaining 1
D. HL 18 - 0607- Additional Allocation for Fair Hill International Field Trip
Ross- They are a special interest. They are going to see horses.
David- They get no exercise.
Ross- Some of them own horses. I’m a member but i don’w have horses
VOTE For 4 Opposed 0 Abstaining 1
E. HL 19 – 0607 Additional Allocation for Movie on the Lawn
Nayana- Christian group want to show The Princess Bride. We don’t think that they show the movie outside in October.
David- Club relationship to movie?
Nayana- None
Ozel- Purpose of the event?
Nayana- To bring students together from UMBC.
Jordan- Advertising?
Nayana- It is under misc. expenses
VOTE For 2 Opposed 2 Abstaining 1
Nayana is opposed… does not pass.
F. HL 20- 0607
G. JL 04 – 0607- General ledger Allocation for Dell Colour laser Printer 311cn
Jay- To purchase new laser printer for the office. It is 6 or 8 years old. It has been great but right now it has a fuser problem.
Phil- It only jams on tray 3.
Jay- This printer is less than $800. It is networked. It is colour, it is usually $1500. But we have a deep discount.
Phil- It says 3 yr next day response. Full extent of warranty? Can we make it longer?
Jay- There was either 6 yr limited warranty: if it wears out due to anything due to age. But 3 yr warranty and we could beat it with a baseball bat and get a new one. The copier can print but Xerox is unreliable. So if the copier breaks, we will be out of business.
Carrie- Why do we need to be large?
Jay- They aren’t sold any smaller. it would not be networked and we won’t have colour. And they tray would be filled once or twice a day.
Carrie- Are there ways that the colorness fo this printer is not being abused?
Jay- Colour can be turned off with an approval code. And those with the code can always be reached.
David- Was there a way to take it out of the general ledger?
Jay- It would have taken about 4 months, if I read it right.
David- I think our first step always has to be to look for the money that is coming in.
Nayana- Why is $800, and $748?
Jay- I couldn’t get a straight answer whether they charge for shipping.
Ross- What did senate say?
Jay- I was in Arlington. Next Monday I will be going to the Senate meeting to answer questions.
Joy- IS the printer not working?
Jay- The fuser is not working. $200 repair. And tray 3 will jam. We will have a sizeable upgrade.
Joy- do we have to get it now?
Jay- it is better for the what if scenario. But what if the copier/printer breaks down.
Nayana- What about the Xerox machine?
Jay- If we don’t have a copier or printer, we can’t do work.
Phil- What would it take to change a line item in the budget?
David- It would be a reallocation. So the money would go to some other purpose. We have $1200 for that budget.
Phil- What will happen to the printer right now?
Jay- I would say it was broken, it might go to the basement in the commons.
David- Students on the second floor who have access on the 2nd floor will be seen printing out homework. I think the concern was, are students using the office as their personal homework space?
Jay- Even though students may be printing a little bit of homework, I have a problem with it. I don’t have a problem with people using it to use for things related directly to SGA.
Nayana- Vote
VOTE For 4 Opposed 0 Abstaining 1
H. JL 04 - 0607 Funding for the Study Place at UMBC
Nayana- Friendly amend- be it resolved, include that it is from the general ledger.
Jordan- The study space is going to cost $16,000-$17000. We could have funded the whole thing. We got $6000 from the president’s council. OSL has promoted the space. We have requested $8000. Security- card swipe. Students will have access to the study space for meetings. Most of the cost will be one time costs. Tables, maintenance. We may have to pay $1000-2000 a year. Off campus student services have donanted people for 9- 4 30. Computers have been donated. We have gotten a lot of money from other places. It is a partnership for the entire university.
Ozel- What do you want to add to the space after awhile?
Jordan- We can move the study groups there. We have the math TAs wanting to do work there. Long term- we want to create an alternative space to the Atrium that si open 24 hours. A study place that is going to meet
Joy- Where is it going to be?
Jordan- The bottom floor in the university center. The space has not been used in 4 years. We want to create a space where students are going to learn and like it, they won’t take it away from us.
David- The cost is going to be more to $19.000 for security to keep equipment. The comment about Imperialism- We don’t know how long that space is going to be used for that purpose. This may be a worthwhile investment, it’s not the same as creating a space that will be controlled forever. The money to renevate it, the university doesn’t have the money.
Ross- It would be nice to see a breakdown of this.
David- Security cameras $5015. Swipe 3660. Break in protection system $1985. marketing $2900. $2100 for mobile white boards. $750 for wiring.
Ozel- Are there going to be printers and scanners available?
Jordan- At this point no, but there will be computers. Right now it is just going to be a study space.
David- Freedman has used the study space as an example of the way that the student body is excellent. The president is saying look what SGA has done.
Nayana- At yesterday’s senate meeting, it seemed like it wasn’t specific what our $8000 is going for.
David- That is doing it without all of the extras, that is just to open the doors.
Nayana- Our $8000 is pretty genereal now.
VOTE For 4 Opposed 0 Abstaining 1

V. Reports
A. Executive reports
B. Ex- officio Reports
C. Officer Reports
XI. General Discussion
A. In House Elections- October 17. I found last years in house application. I am thinking about keeping it for the most part the same. We might put in the categories or change up the questions.
Ross- I would like to see a question added about time commitment.
Joy- I like the idea of seeing how much they are willing to commit.
Nayana- This is a FYA-Archama. bio chem. major. I am interested because I was in SGA in high school. Any other changes aside from the time commitments.
Ozel- We could ask for their schedule.
Nayana- Find people from your organizations and find good people. And budget hearings will be two weeks later.
Gabe- character traits that describe yourself.

XII. Announcements
Jordan-SGA elections are only a few months away. Think if you want to run in the spring. Hopefully all of you realize the impact you are making. I hope you encourage your friends to come out and apply for SGA.
Ross- Bring a friend to SGA meeting.
Jordan- Can we do it with the Senate? Next week then.

XIII. Roll Call
Absent: Ben

XIV. Adjournment
6:30

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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I. Call to Order
5:31
II. Approval of Minutes
Absent: No One
III. Roll Call

IV. New Business
A. HL21-0607- Additional Allocation for Juggling Club Supplies
-Asking $486: Balls, etc. They plan to us it annually, every year. Any questions?
-Ozele- For putting on shows?
-Alex- their main focus is to teach people. They started last year.
-Ross- they never have been funded before
-Alex- Sports club?
-Nayana- no they don’t compete
VOTE For 4 Opposed 0 Abstaining 1
B. HL22-0607- Additional Allocation for Social Event
-Nayana- most for the money asked for food, they asked for $500 and they didn’t tell us what it was for. We tried to contact them but no one came, so we cut out the food.
-Ozele- what’s the arts and crafts for?
- Ross- social event
Phil- we sent them emails and they never got back to us
Joy- I feel if they are not contacting us, it’s not important to them. They aren’t taking intiative. Do you have to email to let them know?
Nayana- we could send them email to let them know how much they are getting.
Ross- it’s not very often people don’t respond.
Nayana- Questions
VOTE For 1 Opposed 2 Abstaining 2 FAILS
C. HL23-0607- Additional Allocation for Substance Abuse Panel
Nayana- For SWSA, we cut out all of the food. Questions?
Ozele- Is this a questions session?
Phil- I think it is something where speakers come in and answer questions about substance abuse.
Ozele- Any idea what is going on.
VOTE For 1 Opposed 2 Abstaining 2
D. HL24-0607- Additional Allocation for Festivus Acapellius
Concert in Lecture hall 2, originally $900? I think.
Alex- it was going to be in the UC ballroom.
Nayana- The decorations we to decorate the drab lecture hall 2. But remember to consider other organizations.
Joy- What type of decorations?
Alex- Halloween decorations. They are good so I don’t have a problem with the amount.
Nayana- but remember to make same considerations for other organizations.
Ross- We can fund or not fund decorations at anytime.
Phil- I think we should reduce it, and we can use it at as a guideline for other organizations.
Ross- We cut decorations for other event of the same size by $50. I’m fine with the decorations.
Joy- I know we cut another orgs decorations.
VOTE For 4 Opposed 0 Abstaining 1
V. General Discussion
A. First Year Ambassadors- Jen first year ambassador.There will be another general interest meeting headed by Nayana and Steve. We will do interviews, we want people to help with interviews they should come to us by the first week of November. An application has been written for it. They are required to be members of FYC. Free hour on Friday is general interest meeting. All House members are interested in coming.
B. In House Elections- Ross wrote an applications and sent it out to student orgs list proc. Applications at OSL.
Ross- People who are interested have to come one meeting.
Nayana- I don’t know any people who have handed in an application.
C. Organization Hearings
Nayana- Ross printed out schedule, door in SGA office. I sent an email to SGA listproc to make sure they sign up for it. It is on the cabinet in the office. You need to go sign up for it, 3 hours a day. I think it is feasible for all of us to do it. SGA should sign up for it.
Joy- Are there weekends?
Ross- We can put that up if we need to. Try to see how many spots you can put your name in, only definite spots.
Alex- Weekends not up yet?
Nayana- We are going to see if we can fill the week up first. David mentioned not doing the budget hearing this year, and do additional allocations all years.
Alex- Upside/downside?
Nayana- There will be a lot more legislation asking for a lot more money and we promised a lot of organizations budget hearings
Joy- Additional Allocations and budget hearings, what is the difference?
Nayana- Budget hearings is planning money for an organization for the entire year.
Ross- It helps the organizations plan for the entire year. We will give them money to fund it. If money isn’t given to something, then they can submit an additional allocation. Or if something comes up, then they can get additional allocation for it.
Joy- have we ever done that throughout the year?
Ross- We did additional allocation for ever month. It was a lot of work every week, some of the finance committee meetings would go to 8.
Phil- This is the first week under 5. You are committing all the time within two weeks, and it will probably be less than 5 every week.
Ross- A lot of groups are waiting for the hearings to request large funds.
Nayana- Our house meetings tended to run to 8:00 and they would run for several hours and that is due to not many funds being asked of us. Are you guys wanting to do a whole lot of work in a small amount of time or vice versa?
Ozele- Get everything out of the way at one time?
Everyone agrees
Nayana- David thought maybe not doing the budget hearings this semester. His main concern is we are committing to something we can’t follow through with it. We had deliberations Sunday afternoon.
Phil- After the meeting, the representatives need to sign up for first member spots and if that spot is already taken, then fill in the second spot.
Nayana- Questions? Scheduled for October 30- November 1.
Alex- what time does it start?
Ross- It starts at 9.
Joy- Do orgs pick times?
Nayana- they pick times.
D. Others- Student life and finance committee meetings- COME we need as many people as possible. It counts as half an absence.
XI. General Discussion
A. Budget Hearings and Deliberations
B. Projects
i. Building Hours
ii. Catalogue of Space

XII. Announcements
Joy- lacrosse team is having Locks of Love 14/02/07. SEB is doing a costume party 27/10 and having a powder puff game that weekend.
Phil- This Sunday, I’m walking in the breast cancer walk, if you want to make a donation let me know.
Ross- communiversity day: Britany has been sending emails to students orgs it has been pushed to tonight as the deadline. She needs people to sign up for communiversiyt to happen.
Alex- If an org signs up for 2 spots, can we get twice as much money.
XIII. Roll Call
NO ONE
XIV. Adjournment
6:05

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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I. Call to Order
5:33
II. Approval of Minutes
Approved
III. Roll Call
Absent: NONE
IV. New Business
A. HL25-0607- Additional Allocation for Washington International Horse Show
Ozele- how many people is for admissions?
Ross- 10 people $30 a ticket.
Ozele- When is it?
Ross- Sometime in December, it will be indoors.
VOTE For 4 Opposed 0 Abstaining 1
B. HL26-0607- Additional Allocation for Halloween Bash
Ozele- What are the pumpkins for?
Ross- Art
Joy- Where is it being held?
Ross- one of the rooms in the commons
Joy- Everyone or just members?
Nayana- everyone
Ozele- What is considered for the food
VOTE For 4 Opposed 0 Abstaining 1
C. HL27-0607- Additional Allocation for Career Day at the Zoo
Ross- they are taking more than ten less than 20 members to the zoo.
Nayana- The purpose of this trip is to provide a job fair type thing for Bio members.
Ross- The cost of tickets depends on how soon they get the tickets. The number of people depends on how many people go.
Ozele- Can we hold this off until we know for sure when they go. I move to table this.
Ross- The longer they wait, the more the tickets will cost.
Joy- Do they come for a lot of money.
Nayana- not a lot.
RECESS
Ozele- The price as given is $15 for individuals, they called the zoo about group discounts. The price we have here is from the website.
VOTE For 3 Opposed 0 Abstaining 2
D. HL28-0607-Additional Allocation for Party Like a Greek
Nayana- Party like a Greek, Hero came to us to ask for the money because they were unaware that the game room didn’t come with room set up or sound system.
Nayana- We already have some money invested in it.
Alex- lights were $500 and we have cut it down some.
VOTE For 4 Opposed 0 Abstaining 1
E. HL 29- 0607- Additional Allocation for New Haven Mock Trial Trip
Nayana- This is for 12 people. Comments/Concerns. When they come to us they come to us for a lot of money.
VOTE For 4 Opposed 0 Abstaining 1
F. HL30-0607-Additional Allocation for Society of Mock Trial Philadelphia Trip
Nayana- Funding for 6 people.
Ozele- This is a competition?
Nayana yes
VOTE For 4 Opposed 0 Abstaining 1
G. HL31-0607- Additional Allocation NSBE Fall Regional Conference
Nayana- they are bringing 20-25 people.
VOTE For 4 Opposed 0 Abstaining 1
H. HL32-0607- Additional Allocation for Students for a Greener Black and Gold
Nayana- Yesterday, Senate recognized the last Friday in October and November as SGA days.
Ross- I would like to change And where as several organizations has requested.
It will be a big event. We are trying to get 200 volunteers. All of the fraternities, there are a lot of groups. SGA just has their name on it.
Ross- Where is this?
- The commons terrace or the academic walkway. The trash monster is a urban sculpture which is an environmental education.
Joy- Is the building of it, the same day as the collecting?
- It will be an ongoing process
VOTE For 4 Opposed 0 Abstaining 1
I. HL33-0607- Additional Allocation for Nobel Prize Nominee Speaker
Nayana- The speaker almost won the Nobel prize 3 times. When this group came to us, the $250 was originally transportation but it went for Honorarium.
Ross- She collects experiences from war-faring areas.
Nayana- They may need money for security.
Ross- They are also getting financial support from something on campus. She will be in a lecture hall.
VOTE For 4 Opposed 0 Abstaining 1
J. HL34-0607- Additional Allocation for Period Prom/Bake Sale
Nayana- They are asking for baking ingredidents.
Ross- This is two events. The bake sale is advertising for the event.
Joy- The money from the bake sale?
Nayana- It is going to the organizations.
Ross- The bake sale is a week before.
Nayana- The 7th floor of the library is where the bake sale is.
VOTE For 4 Opposed 0 Abstaining 1
K. HL35-0607- Recommendation for Recognition of Student Organizations
Nayana- We looked at the constitution for the organizations, they wish to be funded. Student life committee was okay with them. We need to make a recommendation for recognition.
Ozele- What does the craft club do?
Ross- Craft club gets together to make crafts and criticizing music.
Ozele- Esporanto club?
Ross- Made up language, 200 people speak it as their first language.
VOTE For 4 Opposed 0 Abstaining 1

V. Reports
Gabe- College bowl, 4 people per team, jeopardy type thing. This year we want ten teams to participate. October 28 will be he competition. Two rooms on 3rd floor. If they beat the college bowl team then they will go on to nationals.
Ozele Gift certificate?
Gabe- UMBC bookstore. Has to be UMBC students.
A. Executive reports
B. Ex- officio Reports
C. Officer Reports
XI. General Discussion
A. In- House elections- Turn in applications by Friday to David Hoffman. We are getting them next week.
Stan- Are the rules still in effect, like you have to be in UMBC for 1 semester?
Ross- I know they used to have fall elections. I don’t know where that rule is stated. I think that is a dumb rule.
B. Organizational hearings-
Nayana- most of the slots are filled up with budget hearings. We need house members to sign up. I spoke with an event advisor, we are getting a room hear in the commons. We may need to use the Greek Life office. SGA office gets a lot more use. This room won’t work because the event advisor said no.
-You can look online and see where it will be open.
Nayana- we want it for our own members so we can be consistent. I am open to suggestions. For now, the hearings will include September and October of the next fiscal year. We also have to plan a way to train SGA members how to do budget hearings.
Ross- we could create a short film that is us mocking a budget hearing.
Nayana- When would you like to do that?
Ross- Next Thursday, I’ll write a script by Thursday.
GOOD IDEA!!!
C. Review SOP- We have a problem with an organization that was recognized as a special interest group. They are acting as a Greek organization. Multicultural Women. It is a violation of our policies. We have a student organizational policy, we need to make a decision at Thursday.
-Some organizations are represented as special interest, they can wear Greek letters, etc. but they operate like they were Greek.
OSL- they were never recognized as Greek. you can’t stop an organizations from wearing Greek letters.
- In terms of legislation, how did this get passed?
Ross- these organizations are in violations of their constitutions as presented to us.
Gabe- One of the biggest problems was how the advertised, they advertised themselves as a sorority. There is a waiting list and a numbers of those who haven’t even applied.
D. House Project Ideas
Nayana- I asked house members to think of ideas for projects that we could do to help student orgs.
Ross- Space has always been a big issue for me. Last year we tried to create a catalogue of space by creating a database.
Ozele- Find a way to show more active Greek life, to show numerous fraternities and sororities to show this. Put something on display to advertise and raise awareness.
Joy- Courts. The gym is closed so we want to put basketball courts in other places and use fields for club sports.
Alex- Tennis club is not getting funding. How athletics can get a forum or something to get a direct answer from the Athletic director.
Nayana- People always come asking for security, we get the people from the Safe committee.
Ross- We could fight to get those fees down. Only half of the money goes to the student marshal. I don’t know how you would affect that fee. I was talking about space, like the fine arts amphitheater. I know the Senate last night was talking about moving the bookstore to another building. But it would be cool if we could put where the retriever or the radio in that space.
Nayana- I think doing the safe committee is a priority and we should have some knowledge about it.
Ross- When do they meet?
Ariane- 2:00 on Mondays.
Nayana- We can only pick one.
Ross- lets not pick space.
Ozele- if we did a basketball, it would be outdoors
Steve- If you are really interested in more athletic spaces, we are trying to get an extra fee as recreational enterprises. It wouldn’t be able to use for varsity sports, talk to Steve or Jordan.
Nayana- so that takes out Courts. Let’s not do space. Let’s start off small.
Ross- what would be a good way to show off Greek community.
Ozele- If we had something big in the commons, maybe a mural or collage.
Joy- It sounds like something that would be good for all the Greek life to get together for that projects.
Danielle- SGA already funded money for wooden Greek letters.
- We should put the mural in the Academic walkway.
Ross- we shouldn’t do it for Greek life, we should do it to get people involved.
Colus- All they know is that Greek life doesn’t get funding for a lot of events.
Danielle- in SIC we started doing a spotlight on student organizations. We could make a month for Greek life and a month for academic departmental.
Ross- I really like that idea.
Joy- I think we should do that as a project.
Ozele- I am taking that idea.
Nayana- how athletics spend money? Doesn’t that go with what Steve is doing.
Alex- I am still trying to figure out how they are spending money. Like why do the courts lights go off at different times. I want to audit athletics and see what is going on.
Ross- lets all create an objective to get done in the next week.
Nayana- I think we should all have a topic to work on. And from there we have an objective.
All representatives are for moving forward with the spotlighting thing.
Nayana- I will discuss Safe on Thursday. Come up with spotlight objectives for next meeting.

XII. Announcements
Talent show Friday. 28 black and gold day. tickets.
Sign up for bonfire. All finance committee can help out with the bonfire.
pie will be at finance committee meeting.
if anyone want to volunteer for the conference, the times are 11-12
Movie night Wednesday- but isn’t it wet and cold.
XIII. Roll Call
Everyone is here
XIV. Adjournment
6:44

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
5:33
Approval of Minutes
approved
Roll Call
Absent: Ozell
New Business
A. In-House Elections
Danielle and Stanley are new house members. Oath is given
B. HL35-0607- Additional Allocation for History Student Council for Candy Fundraiser
Nayana- they want $50 to buy candy so they can sell it at a higher price as a fundraiser.
Danielle- what did we give them last week?
Nayana- That was just the finance committee meeting.
David- is there a guideline about how organizations can convert SGA money?
Nayana- we considered it like a bake sale.
Ross- The guidelines are set by us, in previous years $50 was enough.
VOTE For 6 Opposed 0 Abstaining 1
C. HL36-0607- Additional Allocation for History Student Council Banner
Ross- they would like a new banner, they want to use it at their events.
Nayana- They are having someone special design the banner.
VOTE For 6 Opposed 0 Abstaining 1
D. HL37-0607- Additional Allocation for History Student Council HSC Holiday
Nayana- Money for food.
Ross- large event that is mostly funded by their department, just wanted money for food
VOTE For 6 Opposed 0 Abstaining1
E. HL38 - 0607- Additional Allocation for Korean Student Association Game Mania
Nayana- Game room rentals, flyers, sodexho food and no gift card.
David- how much money in additional allocation amount?
Ross- Probably between $50-$70,000.
David- You have to think how much you want to use to allocate and how much you want to save for the future.
Ross- 3 allocations for history. I would like them together
Ozell- They seem to be different events so it makes sense
VOTE For 6 Opposed 0 Abstaining 1
F. HL38-0607- Additional Allocation for Musical Theatre’s Club “A Night at the Movies”
Nayana- They are doing it in the sports zone, they still have to meet with the safe committee and we want them to get a different venue possibly. They are going to be sing broadway songs.
Steve- How long have they existed?
Nayana- we just recognized them.
VOTE For 6 Opposed 0 Abstaining 1
G. HL39-0607- Additional Allocation for SPS Career Day
Nayana- they want $50 for refreshments. Questions?
VOTE For 6 Opposed 0 Abstaining 1
H. HL40-0607- Additional Allocation for Society of Physics Students Stargazing Trip
Nayana- camp expenses.
David- What’s food stuff?
Ross- Dinner and breakfast, s’mores possibly.
Alex- How many people were going?
Nayana- I think 10
Ross- i think they are trying to get more people to go
VOTE For 6 Opposed 0 Abstaining 1

Special Project
A. Share Objectives for “Spotlight on Organizations”
Nayana- I asked you to come up with objectives
Ozell- An event that came out of the blue, other schools have an organizational Olympics. The organizations compete in games, community service, etc. Each event during the week would promote a certain quality. And at the end of the week, a light is shone on that organization.
Alex- would they get money?
Ozell- it’s up to the SGA. a trophy and a little money.
Danielle- I know OSL recognizes certain orgs as great and we can have different groups from different categories as group of the year. If they each took a month, or two weeks to spotlight each organization. IE academic departmental, the rep would make public recognition, or academic corridor. Or just an informal meet and greet during free hour, cause that is free space.
Nayana- So cultural rep gets together group leaders?
Joy- for people to join orgs or to gain publicity?
Danielle- Both.
David- If sga recognized and published orgs that does something that contributes to the campus, then we could give them some sort of incentive.
Ross- Academic row, you know the things that look like this (DIAGRAM), if we could get one of those things or banner to post orgs information when they are being spotlighted.
Joy- Culture/Ethinic Groups- maybe there could be performances in the commons during free hour.
David- When you walk in student orgs, all you see in old stuff, you should put posters in the student orgs area that spotlight the orgs
Nayana- how do we get organizations to get new people?
Danielle- make a spectacle fo organization in the commons.
Liz- how is the different than involvement fest?
Nayana- it’s focused on a group
Ozell- they are on display.
Joy- It could just be like involvement fest, it would be good if we have cultural groups, but what are the groups like academics going to do to attract them.
Danielle- the chair of the group will have to do that. We would have to the groups about. Have space available to have a poster?
Nayana- maybe we can’t think of those ideas. Those groups will have to.
Joy- Academic week- a mock trial on the screen.
Nayana- what can we do for the next meeting?
Ozell- ask organizations to send videos to put together in commercials and stuff.
Nayana- do we still have the listprocs of the departmental groups?
Joy- We don’t just one group spotlighted, if we split up within ourselves to contact different departmental groups. Is it going to be by week?
WEEK IS GOOD. Maybe every other week.
David- during the budget hearing, that would be a good time to ask something of them. But if you created a piece of paper to tell them what this is about, that would be a good way to get information to go out.
Danielle- we want them to show that SGA is recognizing the organizations and show what they are doing.
Joy- We want to see what SGA is doing, we should advertise to students as well, the ones who aren’t involved. We need to make them see what they can do to get involved.
Danielle- It is really easy to advertise on campus. There are ways to reach people, that involvement fest doesn’t do. I think the publicity will make it more than the fest and spotlight an organization.
Ross- People who say nothing ever happens here, no matter how many flyers you put out, we have to make things happen here. How do you get people involved? That is something even bigger than this, if we just start off by making groups have pride in themselves.
Joy- If students can get involved, they will have a better experience in college. People who are always bored are not involved in everything.
Stan- We need to show and emphasis what benefits the students. Students say that they won’t benefit from anything, don’t come out for other things.
Joy- we need to show students what organizations do to benefit people. We need to put flyers with all the groups for that week.
Stan- In CASA, there was a stereotype about the group and we are trying to profile people (majors) to see how they can help people. It is easier for culture and academics to recruit people.
Nayana- Next week?
Danielle- Flyers.
Nayana- Topic for next meeting?
Ross- we need to start saying this is what I am doing within this week.
Nayana- Next week we are going to delegate costs.
Ozell- do we still need a way to contact all the listprocs?
Nayana- Danielle will take care of that
Joy- Timeline?

General Discussion
A. Organizational Hearings
Nayana- Next week. Danielle and Stan need to sign up. Org leaders come to us come to ask for us for the next fiscal year’s budget. We may want to discuss if we are going to set a limit.
David- A limit on the total amount to be given?
Steve- is there a plan about a short information session, to inform people how it works?
Ross- I hve the recordings from last years budget hearings, I will pick out the good ones as examples and put them on blackboard.
David- I think the important thing to remember is that you are the SGA, you are the face of the SGA.
Steve- How many orgs signed up?
Ross- last i heard it was 2.
David- This is the first time in the fall, it is the officers who will be implementing the events who will be asking for the money. You are going to need to remind people because it is so different from anything else. What are you going to do if only a third of the groups submit budgets?
Ross- There is an OSL listproc that goes to all the orgs. It was sent to them 2 weeks ago. Phil said he was going to do it tonight or early tomorrow morning. We need to make these things mandatory. The spring budget hearing when you didn’t go or get signiatures, the most you could receive for the next year was $500. If we want these to be serious, we may have to impose these types of things.
David- if there are very few submissions, you are going to do the hearings for those organizations, then you will have to do additional allocation all year? You can you every resource you have contact the groups?
Nayana- we have to publicize these groups. Are we for sending out that threatening email.
Ross- If you do not submit request on time or with all the necessary things, you may be restricted additional allocation.
Steve- If you throw out the $500, you may get more angry people.
Danielle- You could adversely affect campus.
David- I think they have only heard about it once.
Ross- It should have been two. David sent out another reminder for the first two months of next fall.
Joy- Do we only have the emails of those organizations?
Nayana- Phone numbers. and emails. We don’t necessarily have to follow through with it.
Alex- we could say that it may affect their future affects.
Danielle- we don’t want to not have budget hearings for 2/3 of the organizations because we don’t want to have adversely affect the campus.
Joy- they should have something.
Ross- I don’t think there will be anymore budget hearings next year. We should have been hammering them. I am not incredibly worried because i know groups have done them and not just turned them in. I don’t think it would be fair to put a fine, but we should say that the finance committee will look favorably upon those who turn in a budget.
David- It is pretty clear and firm in the book. Someone talk to Phil tonight. Would it make sense to have a table on mainstreet?
Ross- talk to people who you know in organizations.
Alex- we could use facebook. Joy will do that.
B. Updates on First Year Ambassadors
Nayana- when i was sending emails to the first years ambassadors, it might not have gotten to them, we are giving them till this Friday for them to hand in application and next week during FYC meetings their will be interviews.
C. Other
Ross- what is this discussion period?
Danielle- LEADERSHAPE… APPLY!!! You learn a lot about leadship skills. You can fill it out online. It is $100. It is the 14 or something of winter break.

Roll Call
Absent: NO ONE
Adjournment
7:19
Pass the Gavel

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
5:35
Roll Call
Approval of Minutes
Good
New Business
A. HL42-0607- Additional Allocation for the Ethiopian Eritrean Student Association “AIDS Banquet”
VOTE For 6 Opposed 0 Abstaining 1
B. HL43-0607-Additional Allocation for Mock Trial Club “Quaker Classic Philadelphia”
Nayana- registration fees $200. Questions?
VOTE For 5 Opposed 1 Abstaining 1
Announcements
Phil- timeline for deliberations and votes. and someone needs to approve our decisions.
Joy- For projects, update the posters in the SGA area.
Nayana- tomorrow is first year ambassador interviews. Everyone should try to come in the SIC at 5.
Danielle- go to Leadershape.
Nayana- how are budget hearings going? Good. It’s Halloween I bought a pie.
Ross- You are brilliant Nayana!!!
Roll Call
no one is absent
Adjournment
5:40
Pass the Gavel

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
5:38
Roll Call
Absent: Ozell
Approval of Minutes
Approved

First Year Ambassador

New Business
A. HL47-0607- Additional Allocation for Filipino American Student Association for District VI Semiformal
Joy- FASA asked for $1000, most of the money is coming from Ticket revenue, it is being held at the Hilton.
VOTE For 5 Opposed 0 Abstaining 1
B. HL48-0607- Additional Allocation for Social Work Student Association for Substance Abuse Panel
Joy- Want to put up substance abuse panel in possibly the public policy builiding- food, appreciation gift
VOTE For 5 Opposed 0 Abstaining 1
C. HL49-0607- Recognition of Archana Murali as the House of Organization First Year Ambassador
- I heard about it through the Involvement Center.
-I have time to come to the meetings.
- I will try to get more FY to get involved in Organizations and make them feel they are part of UMBC
- I was a secretary of my High school, I held a lot of leadership positions
- I am in SEB, BioCOM, RSA, pre-med society, SASA, S of Physics students, and others
VOTE For 5 Opposed 0 Abstaining 1
CONGRATULATIONS!!!
D. HL50-0607- Acceptance of Push America
Danielle- Focus on Philanthropy, it helps people with disabilities
Ross- it needs to be placed in a category, it needs to be friendly amendment
Danielle- Funded, service category to help raise money
Alex- how many people are involved?
Danielle- At least 5 members, it started originally from frat but it is now open to the whole campu
Joy- What do they do?
Danielle- They hold events to raise money for people with disabilities. But we have to think if we are going to recognize them because it was a philanthropy started by Pi Kappa’s. They want to get funding for events that will be held for the whole campus.
Ross- can anyone ride their bikes across America?
Danielle- Yes but that isn’t their purpose.
David- What if the people on campus in the org do something that Pi Kapp disagrees with?
Danielle- Yes, but I don’t think that there should be organization formed for this, we should be able to give them money.
Ross- I don’t want them to come to us in the future and ask us for thousands of dollars for one of their members to ride their bike across the nation.
Danielle- there are also other philanthropy groups in greek orgs, and if we pass this there will be many more requests
Joy- are there any interested non Pi Kapp members?
Danielle- yes
Nayana- Are the recruiting other people?
Danielle- Yes.
David- If the head of Push and Pi Kapp disagree over the way to handle the money, I think the leaders of this organization should separate all ties with the frat.
Danielle- I move to table it.
Phil- It does need a statement in its consititution to separate the organizations.
Joy- I second the motion to table. Are the any other organizations like this?
Phil- we would have to see if they are tied to any other charity or for any one purpose.
Nayana- So Danielle, will you get in contact them?

Committee Reports
A. Student Life-
-Danielle- there is an open meeting at 5 pm concerning the 5 groups that we have concerns with. On Thursday we will be discussing our concerns with Push America. We will deal with the two “sororities” and they have to present their side of the case before any action can be taken.
B. Finance-
-Joy- meeting Thursday, with 3 pieces. We will start budget hearings tonight. And we will try to do some over the weekend, Sunday at 2.
Nayana- let’s try and get it over during the weekend.
-Joy- Should we do some Thursday?
-Phil- You should see if you can get them pretty quickly.
C. O.S-
Ozell- I’m working on SGA project with the dance committee. SEB will help out with advertising.
Nayana- The role of this is recognizing organizations. We haven’t really been helping out orgs, so we decided to form the O.S committee to be an organization to assist organizations.
Danielle- and the publicity of the house and its missions.
Nayana- We don’t know if organizations will participate in the spotlight weeks, we decided to help organizations instead.

Announcements
Apply for Leadershape.
Carrie- Readership program- no one ever came to the house. Those who are interested are going to want general ledger money, will have to come to the house meetings to ask for money. We don’t know if we will have it next semester. There is a group of senators are working on it, it is Danielle Lipinski so contact her if you have questions.

Roll Call
Absent: No one
Adjournment
6:10
Pass the Gavel

Budget Deliberations

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
5: 36
Roll Call
Absent: Ross
Approval of Minutes
Approved
New Business
A. HL51-0607- Additional Allocation for the Will and Women’s Collective
Joy- Money for clothesline projects, women who have had experiences with rape. They design the tee shirts and they will be hung up.
VOTE For 5 Opposed 0 Abstaining 1
B. HL52-0607- Additional Allocation for MGC
Joy- 13 days fo culture, asking for food and decorations.
Danielle- didn’t we decide to set a limit since it is 13 days?
Nayana- I can’t remember. We will discuss at next budget meeting
VOTE For 5 Opposed 0 Abstaining 1
C. HL53-0607- Transfer of Danielle Kiefer from Greek Chair to Religious/Spirituality Chair
Nayana spelled her name wrong!!!
Nayana- Chair will be transferred from the Greek chair to religious/spirituality.
Danielle- I am no longer associated with the sorority. I will answer questions outside the meeting.
VOTE For 5 Opposed 0 Abstaining 1
D. HL54-0607 Acceptance fo Phi Alpha Social Work Honor Society
Danielle-
VOTE For 5 Opposed 0 Abstaining1
Old Business
A. HL50-0607 Acceptance of Push America
Nayana- the main concern that the house had was the commingling of the two organizations. Will Pi Kapp try to influence Push America?
Pete- It has been approved to be separated.
VOTE For 5 Opposed 0 Abstaining 1

Committee Reports
A. Student Life- Jordan received a letter from an organization that we have discussed and the weren’t involved, the Jewish Sisterhood. The SLC sent them a letter to the org asking them to ask them to act as religious group. But they claim to have backing from a sorority. They need to make a decision.
B. Finance
Joy- we are about half way through the deliberations. We are going to try to finish as much as we can today and tomorrow there will be another meeting 3-6, whenever you are free.
Nayana- You have to do these deliberations so your only excuse is class.
Alex- I haven’t been getting any emails.
Nayana- go talk to Jay.
C. O.S. Danielle- The SIC is working on leadership things, there are workshops that required attendence for organizations. Things are discussed how to recruit, etc.
Nayana- Ozelle you can schedule a meeting sometime this week. For now we can just add the meeting at the finance committee. But we need to figure out a new time because it is a new committee that will take a lot of time.

Announcements
Stan- AIDs banquet on Saturday.
Joy- Basketball game tonight 7:30. Lupe Fiasco concert December 1. Athletics want to do powerade pong to connect athletics and student orgs.

Carrie- Earlier we talked about a class coming in about a new way to run the government. It will be in this room tomorrow at 5. Gabe and I are talking about a peer advising program. We are talking with the asst. provost of advising after Thanksgiving. With the same program, we want to have orientation events, like other schools have kayaking trips. 1-2 conference in this area so we can talk about what other SGAs are doing. Please come tomorrow at 5. I will order pizza.

Roll Call
Absent: Ross
Adjournment
5:55
Pass the Gavel

Budget Deliberations

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
5:32
Roll Call
All Here
Approval of Minutes

Special Preferences
A. Formal Dance Committee Representative Joy Adewumi
Joy- what we plan to do is to have the event on the Moonlight. SEB will take care fo the advertising. Alumni association is giving away free gifts. Try to plan the event April 14. GSA will probably be giving money too. Charging $20-25 per person, only $5000 will only be coming out of the pocket. No bar.
Nayana- even if there are less than 300 people, the boat won’t leave the dock.
Joy- we just have to pay for 300 people. We are coinciding this with the 40th anniversary event.
Nayana- I have been to the senate and exec committee, I know this is well planned. I am impressed!!!! What are you doing to advertise?
Joy- we all have different groups we are talking to, just to let them know so they can tell the people in your groups. We plan to start advertising after winter break. People have asked why are you doing this off campus? We want this to be a formal event and to be something big and huge. It is different from what people know and we want people to know.
Nayana- what about people who say SGA shouldn’t through this.
Joy- it is an event SEB should be throwing. It is a 40th anniversary and we thought that we should through it.
Nayana- this was something about unity on campus.
Joy- we aren’t just throwing the dance to party, but we want people to remember it.
Danielle- what are the entertainment cost?
Joy- It is like a dinner but since it is so late.
Phil- how will we pay for the difference that isn’t paid for by tickets?
Danielle- do you think that 500 people will come?
Joy- yea i do. We have a large number of co-sponsors
Ozele- We are talking to groups.
Ross- what about people who don’t know how formal events work?
Ozelle- it will be on the flyer.
Ross- what si the security charge?
Joy- that is what the boat charges.
Ross- Pictures?
Joy- there is a kid in the SGA that will do it for $250. The UMBC transit is the transportation. We are going to have people sign up if they need transportation or if they will provide their own transportation.
Nayana- The Black and Gold had one million people in the ballroom!!!!
Joy- Once we know our tentative date, we will send out information.
Danielle- should the discount apply to the alumni. Nayana will you go to the dance with me?
Joy- the two tickets will bring more people to the dance.

New Business
A. HL54-0607- Additional Allocation for HLSU/CASA for 13 Thursdays of Culture
Joy- We should have voted on this last week. We already did MGC, so it should only be $200.
Nayana- this just wasn’t in last weeks legislation.
VOTE For 6 Opposed 0 Abstaining 1
B. HL55-0607- Acceptance of Engineers without Border
Danielle- SLC meeting, funded and service organization. They work with their skill set, they will raise money and organize different community service activities. They’ll fund raise to go on field trips to go where national committee already is.
VOTE For 6 Opposed 0 Abstaining 1
Additional Allocation for Persian longest night of the year
There isn’t a very tight knit community in the Catonsville area so we want to put on a presentation with music, poetry, and performances. We also asked for Persian food. We have met with the safe committee.
Danielle- is it closed?
We had originally planned for it to be open to the families of UMBC students. 40 people is not the limit but we won’t let it be to full.
Joy- $170 for food and use of the power point projector in the skylight ($50), and $200 for dj/music, flyers $50, microphone $10.
Phil- it will be voted on a week from today.
Alex- doesn’t the skylight already have a microphone?
One of the people in the commons said you have to pay to use it.
Phil- my concern is that they asking people only from their organizations.
Nayana- if it is an open event, we should all go. How about 25 for flyers?
Joy- $20
Nayana- I second that. So $20.
Joy- should we cut down food to $150.
Phil- think of the per person cost.
Joy Total = $430
Committee Reports
A. Student Life
Danielle- Liz is writing letters to the Greek orgs that are in violation of the 5 member rule telling them they need to follow up with us. That way we won’t be committed to anything in writing. It will be an individual case by case basis. We aren’t trying to kick people out but we need to enforce the rule. We’re drafting to Zeta Sigma Kai and Delta Phi Omega. If there is something being discussed in a Student Life committee meeting, but they don’t need to be talked about outside the meeting. I’m going to try and arrange a meeting with the professor. Mock trial is over in 3 weeks, it will turn back into the club. We need to write a policy that there needs to be a separation between classes and clubs. The clubs must be open to all UBMC students. We are just passing new groups: UMBC paintball club- they want to be sports non-funded.
Nayana- about the department thing, how are you going to let the departments know about it.
Danielle- Explain to them that it is merely a draft. We need to go to them with a policy we are willing to pass. The regular professor is returning next semester.
Phil- Mock trial still has an additional allocation for a debate coming up.
Danielle- if you guys want to just stop funding people in the middle of a semester?
Phil- do we need them to attend? I think that they are just asking for registration fees.
Danielle- Billiards club sent in an amendment to their constitution to change from sports club to special interest.
Phil- I think we need to get definitions before we talk to the billiards club.
Danielle- i don’t think there are rigid definitions for those groups. As soon as you write something on paper, it becomes permanent.
B. Finance
Joy- we finished the finance committee, but we overbudgeted. After break we should cut down on the higher funded.
Phil- We need to have it because it would leave us with $20000 for the rest of the year.
C. O.S.
Ozelle- Corrin is trying to have a meeting to talk about the 5 member rule.
Danielle- before you schedule a meeting, will you let me know. The SIC plans to move forward with our student orgs workshop. No one from SGA has contacted the SIC. The staff meeting is at 2 30.
Nayana- me and ozelle will be there.

General Discussion
A. Organizational Hearings
B. Updates on First Year Ambassadors
C. Others

Announcements
Read the smoking forum in the Retriever.
It is Thanksgiving Week!!!
Roll Call
HERE
Adjournment

Pass the Gavel

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
5:39
Roll Call
Absent: Ozelle
Approval of Minutes
Approved
New Business
A. HL56-0607- Additional Allocation for Persian Student for Yalda Night (Longest Night of the Year)
Joy- They lowered food and added projector so total is $430. It takes place in skylight lounge.
Nayana- They took out dance floor
VOTE For 5 Opposed 0 Abstaining 1
B. HL57-0607- Additional Allocation for Craft Club “Knitted Preemie/Baby Clothing Donations” Event
Joy- they are making clothes for babies in hospitals. A lot of the stuff is going to be used again.
Ross- is this the craft club for music critics?
Phil- No, I thought the other one was derecognized.
Ross- There isn’t just a craft club.
Danielle- They are an organization.
VOTE For 5 Opposed 0 Abstaining 1
C. HL58-0607- Additional Allocation for WILL
Joy- Asking for money for end of semester meeting. It comes to a total of $40.
VOTE For 5 Opposed 0 Abstaining 1
D. HL59-0607- Acceptance of Paintball Club
Nayana- amended: sports non funded.
Danielle- Paintball club, for people who want to play paintball. They have 5 members.
VOTE For 5 Opposed 0 Abstaining 1

Committee Reports
A. Student Life
Danielle- Today we sent an email to the two groups we have discussed derecognizing. READ EMAIL. We are asking the organizations to come to the next SL meeting. Thursday between 1 and 4, i will have packets ready so we know what is going on. I don’t think they will be coming this Thursday. We discussed preliminary evidence: their mission statements as sororities, but please feel free to ask any questions. The purpose of the meeting is to give them an opportunity to clarify our concerns. If they ask you questions as members of the house, please direct them to me. This is the first time we have had to possibly derecognize a group. Corrin will be there as a representative of student life. Any questions?
Alex- what kind of heat?
Danielle- If we vote to derecognize them, they no longer exist. They have ties as a Greek group and they do have national representation.
Joy- If we derecognize them what happens?
Danielle- they can’t ask for space, they can’t use web space, or UMBC’s name, everything that comes with an org is revoked.
Stan- Can they decide to come back as a real sorority?
Danielle- i can’t answer that and neither can student life. That is an interior discussion within the office of student life. At this point, the committee meeting is just a staff meeting.
Nayana- anyone want to sit on this committee?
Danielle- That is a premature question. As soon as we decide about this committee meeting.
Phil- students are allowed to go.
Danielle- Reagan, Jen Dress, Lee, David and me. I’ll have answers with whether that will be a committee or not. The packets with all the information will be there. If you have any questions for me regarding it, please come to me.
Nayana- can you talk about the billiards club?
Danielle- The billiards club has submitted a change in their constitution, to switch to a sports club to a special interest club. Have we made definitions for the different types of groups. Right now, we don’t have definitions for them. We need to make a decision whether we want to make definitions or leave it up to interpretations.
Ross- I want to leave it up to interpretations. It might be a good idea to write it down someplace.
Danielle- maybe as a transition to the next group of house members. I would agree
Nayana- I like that idea, but I do not want to leave it open to show bias to groups.
Danielle- maybe a better Idea would be for the chair representatives to talk to the groups and see what they feel.
David- whether or not it is defined in policy, there ahs to be a guideline for making decisions. Whatever decisions you make will be a basis for an argument for another group.
Ross- the freedom alliance was a poli active group for a few years and then changed to a cultural organization. They just wanted to change their org placement.
David- There is one difference here, is the difference between funded and non funded.
Danielle- we need to have a more firm policy on sports groups.
Nayana- we need to make it a priority because the billiards club has already come to us.
Jordan- once we let in a group that “should” be a sports club, we open the floodgate.
Ross- It might be worth looking into how we fund groups. sports clubs don’t get funding. I don't know where in the documents it says that. We have funded cricket club in the past. I don’t think that there is anything that says it isn’t funded. We might want to see how the document is worded.
Danielle- So do we have a document to look at?
Nayana- it’s in the office?
Danielle- I don’t understand. Is it feeling that if the members of the groups are competitive, then they are funded.
Alex- the billiards club isn’t not competitive but they are still a sport even though they are not competing.
Joy- is there an actual page about what makes a sport.
Nayana- I think that anything is open to all UMBC students, then we should fund it.
Ross- this is why I like we call it as it goes. I think it works well for interpretations
Danielle- what happens when we can’t point to a policy?
Ross- we sit down and talk about it. We can sit down and interact with people.
Danielle- I am abdicating for one or the other. But we need to have a policy. I think we need to be specific.
Phil- dealing with policy, if an org asks to look at a policy, is there a policy that says they should be funded.
Danielle- does precedent mean policy.
Phil- it doesn’t need policy.
JOY- some groups come in as special interests and then they want to compete, then they should be a sports club.
David- when I came in, there was a thick stack of policy. I think we would be able to sit down and talk to make a decisions. You are expecting athletics to fund sports groups. Athletics is setting guidelines to numbers of groups.
Liz- Maybe you should set a maximum for each group can spend, but I don’t want my money going to other people competing.
Ross- I think we need to set a policy for how much we fund.
Danielle- We need definitions when it comes to outside definitions, for instance to athletics. Then academics is an outside entity as well.
Ross- I am resisting the urge to comment.
B. Finance
Joy- we need to go through and cut down funds we allocated. We funded about $60000 and we should only fund 50000. We should meet on Thursday.
Nayana- we don’t have to cut down as much as Phil says.
Joy- but then we have to worry about additional allocation. I think we may have to cut out things for December of this year.
Danielle- what were the original numbers? You suggested 50000.
Phil- that would leave 30000 for additional allocation. That is for this year only.
Ross- I think that we should cut it and have a look at it.
Nayana- when is everybody available for additional allocation?
David- Friday is a nice day.
Nayana- How about Wednesday.
David- If there is no alternative, I can make it work on Thursday.
Joy- I don’t think it should take too long. After the finance committee meeting then.
Danielle- are we going to be setting guidelines. How are we going to decide what we are cutting? Are we going through all the budgets or only the big budgets?
Joy- I think as we go through them we will see what we over budgeted.
C. O.S.
Nayana- we need to discuss where we are going with it. should it be a different committee?
Ross- We had this momentum going and then we stopped. There is going to be a meeting? We need to discuss how we can use this opportunity that has presented itself.
Danielle- OSL is going to spearhead training for organizations. All organizations will have to be represented. The treasurers will have to be trained and there will be at least 2 other mandatory meetings: Officer transition, recruitment, how to create/use budget, how to use resources. It would be a great partnership for the house to get involved in. I know the SIC is going to go through with the project either way. There is a meeting at 2 30 tomorrow. By the end of this semester, we will have a schedule planned out of when we will have these events.
Nayana- As an OS committee is going to be disbanded and will no longer be an official house committee until it is more organized.
Ross- About the more organizational workshops, where would we help?
Danielle- The planning, assisting, etc. we can be as involved or as not involved as we want. Although the student involvement peers, SGA as a whole has a whole lot to offer as members of the SGA. It would be my hope as house members to run and facilitate this as house members.
David- can you say a little more about mandatory attendance?
Danielle- Erin wants it to be mandatory. I know it has been talked about.
David- there have been conversations about student organization training not being mandatory. The treasurer training would be mandatory.
Phil- I wanted to incorporate the two. The things that are in SOP should be mandatory and the others should be elective.
Ross- I know it sounds tricky that 200 organizations are required go to. Just send anyone to some of the training. If they don’t go to registration, they don’t get money right? But this would be something, that we wouldn’t be enforcing.
Danielle- our job would be to help facilitate these trainings.
Phil- missing the mandatory would be like missing training.
Danielle- there are no consequences that have been decided on.
Ross- have we received a list of groups that haven’t registered? It might end up coming to us.
Danielle- you are talking about violation of SOP. Our chairs are responsible for enforcing this. Who is coming tomorrow?
Nayana raised her hand.

Reports
Phil- only one additional allocations for Thursday.
David- about the dance. I think the plan on the people who are on the part of planning the dance is to bring legislation to the SGA about the dance. I haven’t seen what their price tag is about 10-15 thousands. There are expecting to make a lot fo money back. Are these funding requests to take money out of the pot or are they taking money out of the general ledger.
Joy- We didn’t want to come to the house money to ask for money for the event. I don’t think it would be fair for the SGA to get a huge lump of money out of the pot for organizations. We want these to become an annual event. This is something that is corresponding with the 40 anniversary. Alumni student association is giving us gifts and other organizations as well. We want to get this from the general ledger and maybe next year iti will come from SEB. Or how quadmania works.
Danielle- historically general ledger, what has the general ledger been used for?
David- Here’s the theory, if you correctly forecast to spend all your money, then nothing is added to the general ledger. It’s up to you, but you need to see the whole picture. 5 years ago, it stood at 0 and sga overspent it pot. There was an audit. It was caused by inadequate cause. The focus was to build that safety net. It is a rainy day fund. SGA become much more careful. And all the money that isn’t spent goes back to SGA. The money is over $356,000.
Phil- it has been spent on chess set, movies and new printer.
Ross- it has been used for election night, to furnish student orgs place and things like that.
David- SGA hasn’t defined how much money should stay in there. once the budget had gotten to a point in the general ledger, we should be willing to spend more money. If we allow this money to be spent, then people will be coming to us asking for more and more money out of this pot. Then the amount will decrease. I think it would be responsible to make guidelines for the general ledger.
Danielle- is this normal?
Liz- I don’t think it matters if it is normal or not.
Ross- Every SGA is different. Like tee-shirts. I looked at a lot of SGA’s come from different backgrounds. I don’t think you could really quantify an answer to that.
David- because SGA deprived money from students by tightening their belt, I think we owe them with something to pay them back. My suggestion would be compare the worth of that.
Joy- When I was talking to Jordan, it was suppose to be something to symbolize the school, we didn’t just want to have a dance to have a dance. We wanted it to be important to the school.
David- sometime before this legislation hits the house. Decide what a good balance in the general ledger.
Ross- I don’t completely agree, I fear that placing that kind of number would be an incentive to use the money. I worry about that. There should be a bigger system to get money out of the general ledger. What if we had some sort of process to get money out of the general ledger.
Danielle- Does that solve our problem?
Steve- The process is more of making sure people are doing their research. We need to come up with an agreement between the SGA. Maybe we should come to a point that we aren’t going to come to. When we brought this up last night. In the Senate, we don't’ deal with money that often.
Joy- Are there projects, like the retreat, where do they get money from?
Steve- they don’t request money.
Danielle- If we are going to discuss the general ledger,
David- what if at the time SGA is projecting its budget, what if we take it into account that we have the extra money in general ledger? Should we expand the investment into student org or leadershape? So we have something planned for the money.
Phil- I think a joint meeting between the house and the senate when there is a request for money from the general ledger. I want to schedule a meeting for all of SGA. Friday free hour.
David- In this box, i have these cool study place mugs. Drink in prominent areas. This is out of the marketing for the study place.

Roll Call
Absent Ozelle
Adjournment
6:55
Pass the Gavel

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
5:33
Roll Call
Absent: Ozelle, Stan, Archana
Approval of Minutes

New Business
A. HL60-0607- Additional Allocation for JSU and Hillel for JSU
Joy- Asking for money for Chanukah: 350 50 for streamers, 50 entertainment, Total 579
VOTE For 5 Opposed 0 Abstaining 1
B. HL61-0607- Additional Allcoation for ArtCom
Joy- money for Siggraph showing, Total 200. We gavae them what they asked for.
VOTE For 5 Opposed 0 Abstaining 1
C. JL06-0607- 40th Anniversary Formal Dance
Nayana- passed unanimously through the senate yesterday.
Joy- it was proposed 2 weeks ago. Askign 16400 from general ledger. we are getting 12500 back. Free gift from Alumni SA. Free adverts from SEB. We are asking for 1500 as if we don’t get UMBC drivers. All that would really becoming out of the general ledger would be 3500.
Alex- So the money from the tickets would go back to the genereal ledger.
Joy- Yes
Ross- What questions did senate have?
Joy- Advertisting. They were worried that for such a big event that only one place would have advertising. But the extra money would be going to extra money. And also word of mouth is the best way to put the event out there. SEB is excited to help out.
Danielle- If you guys partner up with OSL, the have access to marketing interns. They have space for marketing interns as well. Student announcements are free and posting in the commons is cheap. And getting 400 people events is asking that much.
Ross- and you are reaching out to organizations who will help get the word out.
Nayana- we don’t know if SEB is willing to invest that much money into our event. They don’t want to have an arbitrary number for advertising. We want some hard core advertising. Once the kinks are worked out for the advertising, an org might come to the house to ask for more money for advertising.
Ross- it seems kind of strange to me, I wouldn’t have a problem if SEB came back and asked for more money from the General Ledger. And remind them about the outdoor movies.
Danielle- I wouldn’t be opposed if SEB came back to us to ask us for more money from the General ledger.
Nayana- but the house’s money is more flexible.
Carrie- there are other sources of money, like special events funds. That money could come from a different source.
Ozelle- Yesterday, I met with SEB to get an idea about the general advertising but most of it has already been discussed.
Ross- I love SEB and they do great work. I wasn’t knocking them.
VOTE For 6 Opposed 0 Abstaining 1
CONGRATULATIONS!!
Ross- I thought the budgets would be on this legislation but why isn’t it here.
Nayana- Joy just needs to talk to David about how to write up the legislation.
Phil- All the legislations are done. We will have a meeting with SAFB. We need to separate the fiscal years. I will present these to them and hopefully they approve it in time.
Carrie- i don’t think that there is a voting student member on the committee.
Danielle- I think there should be a voting student on the board.
Ross- are there only student committees that checks what the board does with our fees. And have any organizations asked questions about the budgets.
Phil- No, and many organizations have come but I don’t want to give anyone a timeline. But I don’t want to make an appointment, because if they schedule and cancel they will have to wait till feburary. No one really had any big problems.

Committee Reports
A. Student Life
Danielle- we are going back over the query of the 5 member rules. There are some orgs that shouldn’t have been on the list. Someone is going over it and I will meet with them tomorrow. I will give you a sample letter to send to your organizations. i’ll be meeting with Corrin to talk about other student life stuff.
Danielle- The billiards club has filed to change to the special interest category, so we will have to talk to see how we want to handle. We can discuss it at the SLC meeting. And we will need to have a consensus for the future but we can also do it on a case by case basis. I like the case by case basis.
B. Finance
Joy- We came up with all the budgets and most likely today I will be writing up the legislation. David said that we have them written out separately and then the total.
Nayana- we capped up at about 56000.
Phil- I think that it is 42000 and then 10000 for the next fiscal year.
Nayana- Any questions.

House Projects.
Nayana- we disbanded the OS committee because we thought that it was something that should be part fo house anyway. We need to decide exactly to what we want to do. We need to think about something to do.
Danielle- The workshops. We met for a special workshop meeting. Ths OSl has been planning on having a works