Student Government Association

October 25th, 2007
Commons 318

5:35pm Meeting called to order
Present: Oy, David, Ozell, Ashley

Persian Student Organization
Yalda
Joy: Tell us about the event.
Its a celebration of the longest night of the
year. We'll be giving out
refreshments,
drinks, etc. We're trying to make it as big as
possible with people
inviting parents and
other people from off campus.

Joy: How many people are you expecting?
250

David: Are you charging?
For UMBC students its free, for non- UMBC
students we're thinking about
charging $10.

David: Are you planning on requesting funds later
in the year or should we
consider these
your two maor requests for the year?
Thie is our main event for the semester. WE have
another one next
semesteras well with
about the same price. we're thinking about having
a few smaller events
later but
not as big as these.

Joy: can you tell us about the decorations?
We're going to have small centerpieces on the
tables, small fish, etc.
We're going to bring
in more traditional things to make the UC look
nicer.

Ahsley: Did you get these quotes from the proper
people?
Yes, they're exact quotes.

Ashley: What will you use the admission that you
charge off campus students?
Save it, use it for other events, charity etc.

Igor enters 5:41pm

Joy: The fruits and sweets...what are those?
We're going to have some fetta cheese,
nutritional fruits such as
pomegranetes, grapes,
apples etc.

Joy: And the advertisements are being given by
common vision?
yes

Thank You

SEA
Joy: Can you tell us about the event?
Yes, it was brought to you a few weeks ago and
was tabled. Its going to
take place at
the Sculpture Park. We have had it before and it
was extremely
successful. Its an
educational event as well as a celebration of
Greenspace on campus.
Greenspace is a
program which plants trees all over the world
with rocks next to them and
eventually absorb them signifying a metaphor.The
trees on campus are 4
years old now
and are growing well.The Fine Arts Dept paid for
about $400 and asked us
to pay the balance.

SGA Advisor: The reason the finance board tabled
this was because the
request wasnt timely.
What has changed?
I didnt think that it was timely beceause there
was no planning to be done
and all we had to
do was pay our share of the money.

SGA Advisor: It wasnt tabled because the finance
board cant fund something
thats taking place
within 14 days.

Joy: What is the mapping cost for?
The maps were printed for the event and theyre
maps of the Greenspace
trail on campus.

Joy: Can you explain the lunch cost again?
The lunch cost is basically to provide lunch for
ppl coming to the event
and Fine Arts
asked us to chip in.

Ashley: So this event hasnt happend yet?
Yes it has happened.

Joy: So youre requesting a reimbursement?
Yes.

Joy: So who paid for the costs?
I did, out of my pocket. The reason I didnt
submit the invoice on time
was because I didnt
think it was something that needed planning and i
neglected to read
budgetary policy.The maps
I just decided to have printed because it
benefits the whole campus and
educates people. Fine
Arts also told us that the maps had already been
printed.

David: Are the maps event specific or do they not
have a deadline?
NO theyre all over campus for people to pick up.
Fine arts went ahead and
had the maps printed
from the company and paid their share and we had
a separate invoice for
our share. I dont mind
paying out of my pocket but it benefits the whole
campus and if I can get
reimbursed that woudl be
great. I dont want to break a rule but if I can
then that would be great.

PreGame tailgate:
Joy: Can you tell us about the event.
We're having another tailgate event like we did
last time. We're expecting
300-400 people again
and it should be as succesful as last time. We
dont expect the cost to go
up either, its the same
as last time. Last time the commons terrace was
full, we almost ran out of
food but we managed.
WE are going to be advertising more this time.
We are speaking to RSA,
Residential Life, etc for
co sponsorship so that we dont have to bear the
whole burden. $250 is the
max we expect to pay
but if we get co sponsors then itll be less.

SGA Advisor: You talk about this as a strategy to
encourage athletics to
deal with SGA and students
a different way. Would you at any point say that
we've tried this method
before, its not working,
we need to stop and change?
I think that these events do help. On one end
we're tryign to nurture a
relatinoship with Athletics
to develop a better understanding with students.
On the other hand this
is also just a school
spirit event to increase school spirit on campus.
In answer to your
question I really dont know
when that point will come. Ive been doing a lot
of thinking about that
question and you guys will
get a report about Athletics spending but on the
other hand I dont want to
hurt student life by
getting athletics to hav a better relationship
with us.

Question: Would there be anyway to see in numbers
how many people come to
this event and then
go to the volleyball game?Can we do that next
time?
Yes we can.

David: maybe we could get some kind of ticket
that people can get at the
tailgate and then turn it
in at the game and possibly get something in
return so that we can track
the numbers?
Yes we can definately do that. This is going to
be a great game as its
Womens basketballs first
home game. There'll be free tshirts at the game
as well.

Question: How do you decide whichc team you hold
a pregame for? What if a
team asks why you arent
supporting them?
We basically just decide based on the best day
and time. WE picked a
friday this time because
we've got the name of the tailgate out and ppl
should stay back on a
friday for it. We picked the
womens game because the mens game is on a
saturday and will be well
attended while we've already
done an event for womens volleyball.

Thank You

Deliberations on JSU's deficit:
David: If an organization goes into deficit for
its carryover then its
their issue. We have nothing
to do with their carryover. What happend 4-5
years ago was there was a co
sponsored event led by
JSU. Each of its sponsors was responsible for
different parts of the
event. What probably happened
was that the co sponsors probably didnt pay their
share. This legislation
will basically take
the funds out of the the JSU's SGA account and
put it in its carryover.

Fouad: So we wont be losing money?
David: we already lost the money 4 years ago.

Question: What happens if an organization goes
into a deficit?
David: They basically owe us the money and are
responsible to pay us back.
The reason we're trying
to help JSU is because none of their officers or
members were here when
the debt took place and
we dont want to give them a hard time.

Question: Where is the other money coming from?
Basically they will pay $500, and we'll hold them
in good faith and wipe
the other $2000 clean.
However we'll be taking it out of the GL and
putting it in their carryover
to even it out.

Fouad: Wont this open doors for other
organizations?
This is the first time the SGA has fixed this
problem this way. Its on a
much larger scale and
the biggest complication is that it took place so
long ago.

Fouad: Couldnt we hold the co sponsors
accountable?
WEll co sponsorships are no longer handled the
way they were 4 years ago.
Now we give all the money
to the lead organization and they deal with the
co sponsors.

Question: The SGA President and treasure
embezzled about a quarter of a
million a few years ago.
What happened was that altough the SGA after this
event wasnt responsible
for the occurence,
they were responsible to pay back the money
slowly.

SGA Advisor: Even if SGA officers tried to
embezzle money they would get
Student Judicial services
involved and it would be much harder. This was a
mistake of the policy.

Question: Couldnt we make them a limited funded
organization for another
year and slowly make them
pay back the debt?
WEll we could but not many of their officers
would be willing to work to
pay back the debt.

Steve:ust like JSU has inherited this debt we've
inherited the problem
that JSU has been funded
and the debt has been ignored. But now theyre
going to be cleared of the
debt, that just seems
a little unfair.
David: There really isnt much we can do, its a
four year hole thats been
ignored.

Deliberations on PSO's Yalda:
For $2454: 4
Opposed:0
Abstaining:1
Passes

Deliberations on SEA Greenspace:
David: We cant pay for the lunch since its
already passed.We could fund
the map cost however.

James: I think we need to make the 14 day policy
concrete. Why cant we add
in a last day clause
or make it a lesser deadline. My point is the
Agape event was something
we would have funded
and was a good event and we probably could have
got them the money in time
but we decided not to
fund them because of the 14 day clause.

Joy: The other thing aobut the 14 day policy is
that it makes groups plan
ahead but i also see your
point about being able to fund them. I think that
now they know that there
are consequences to not
planning ahead then they will be more prepared.

Fouad:Couldnt we set the date with respect to our
meeting time. It would
make it a lot easier.
Instead of making it 2 weeks before the event,
couldnt we make it two
weeks before the meeting
or one week before the meeting?

James: We could add a clause saying that it is
upto the discretion of the
finance board whether
ornot an event can be funded even if it is past
14 days. We could make
the clause more elastic.
There might be events wehere the 14 days arent
necessary although it can
be used as a reason to
reject and allocaion. But we can say tht it is
also at the discretion of
the finance board to
decide whether or not to fund something. that can
leave room to allow
funding for an event that
would be positive and possible.

Joy: I agree with some aspects of what you're
saying. But sometimes
organizations come late
because of misundersatndings for the
organization.

James: thats why the discretion of the finance
board clause would be
useful when reviewing
such events. Lately we have been seeing possible
events that would have
been positive but we
couldnt fund them because of the 14 day policy.
We could make it more
elastic.

SGA Advisor: The 14 day policy does allow the
finance board to call
organizations back
for questioning. Without it the finance board
might hav to vote without
full information.

James; Right but thats why the 14 day policy
would be in place so that it
can be used to reject
requests for time contraints.

SGA Advisor: But then organizations can ask why
they werent funded under
14 days while another
was.

David: Well we could explain to them why 14 days
wasnt enough to process
their request.

James: I think we should make the deadline the
time at which we really
cannot get the money to
the organization in time.

David: What if an organization's cost for an
already allocated event went
up and they came back to
us for more money within 14 days. Could we fund
that?

SGA Advisor: Your rules dont allow that.

David: Then we need to fix that.

James: So the finance board be willing to
consider a change in legislation
to the 14 day policy?

SGA Advisor: I would suggest that a super
majority of the finance board
would have to accept the change
in the policy in order for it to be passed.

Joy: back to SEA, how did everyone feel about
this?

David: We cant fund the lunch cost, but we can
fund the map cost if we
decide its beneficial.

SGA Advisor: I dont think you can fund the maps
either because theyve
already been funded.

Joy: So do we just not vote?

David: We could vote and just fail it, or can we
just automatically fail it?

SGA Advisor: Well if it does get passed then it
can go to the supreme
court. But if it isnt then
theres no problem as it dies. The last thing you
want to do is to
encourage students to spend their
own money with the hope of getting reimbursed.

Discussion Tailgate;
For: 4
Opposed: 0
Abstaining: 1
Passes

JSU issue:
For paying off JSU's debt from General Ledger:
For: 4
Opposed: 0
Passes

Roll Call: Igor, Joy, David, Ozell, Ashley

Meeting adjourned at 6:45pm

October 30th, 2007
Commons 318

Meeting called to order at 5:42pm
Roll Call: Ozell, David, Ashley

Muslim Student association Sister Talent Night:

Ozell: Please describe the event.
It’s an exclusively female event. No men will be
allowed but all UMBC
women will be allowed. We are raising funds for
an organization. The cost
I put on the paper is short as when I went to
reserve UC311 they said we
had to have 2 cleaning ladies and the minimum
rental is 3-4 hours which is
$175. We need money for food, set up, etc. We
haven’t had a fundraiser
event but we have about $300 so far from
donations but a lot of this money
is going towards other events. But we’re
getting$100 out of that.

David: your organization has $6600 carryover.
Yes most of that money we need to give to another
organization for a co
held event a few years ago. That money is taken
care of.

Fouad: So youre still charging admission?
Yes its $5 for UMBC students and $6 for off
campus students.

Fouad: Is this going towards funding the event?
Yes it is. Since it is a talent show we would
like a cash prize.

David: Would you be willing to make the event
free if we gave you all the
money?
Well we wanted to give a cash prize as incentive
to get people to the
event. If you like we could make it $4 for UMBC
students and $6 for off
campus to balance out a bit.

David: Are you using any carryover?
Yes $100.

Thank you

ASME tower Challenge:
David: tell us about the event.
We planned a competition in which competitors
would design the tallest
free standing tower using marshmellows and
toothpicks.

David: you requested $1021 in addition to this.
Where would you rank this
in your priorities?
This is a pretty important event.

Thank You

ASA Cry for Help Ball
David: tell us about the event.
It’s a charity event we have every year and we
basically pick African
countries in dire need to help out. We have a
fundraiser, information,
and an auction to raise money. This money goes as
aid.

Ozell: And the food you requested is that for the
students?
Yes

David: Could you reallocate the cost of the
security?
WE asked for a DJ so we could reallocate that.

Ozell: You guys have $240 already, so part of the
audio visual can be
reallocated to whatever else you need.

David: This event is free for UMBC students?
Yes, we’ll ask for a donation at the door.

Ashley: Where are you getting your food from?
We’re ordering it, we already have a food waiver.

Fouad: How many people are you expecting?
About 250 or more.

Ashley: Where are you holding the event?
At the UC Ballroom

Thank You

Joy enters at 6:06pm

Tea Empire Flowering Tea:
Joy: can you tell us about the event.
Im representing Sharlene who put in the request.
Each of our meetings is
technically an event, we don’t really have events
outside meetings. Since
this is one of the events we’re doing flowering
tea we’d like some money
to get the stuff we need.

David: For the advertising we can give you free
copies.

Ozell: Whens the event?
Should be upcoming Tuesday…the 6th.

Ashley: so the flowering tea is just the tea?
Yes its just the loose tea or the tea bags.

Joy: Any other questions?

Thank You
David: We cant fund the Muslim Student
associations talent night. Theyre
not letting in men and theyre charging admission
for a cash prize.

Joy: Do we want to vote on the tower challenge?
How does everyone feel
about it?
Ahsley: I think its fine.
Fouad: Whats going to happen with the
marshmellows?
Ashley: I guess theyre just going to throw them
out.

Voting on Tower Challenge:
For:3
Against:0
Passes.

Voting on $62 for Tea Empire($2 for advertising
not required due to free
SGA advertising):
For: 3
Opposed:0
Passes

Joy: How do you feel about the ASA Cry for Help
Ball

David: they’ve inflated all their costs
ridiculously from their budget.

Voting on Cry for Help Ball:
For: 3
Opposed:0
Passes

Igor enters 6:17pm

Lee Calizo:
I just wanted to stop in and say hello. Ive been
trying to make rounds to
meet groups and say hello on behalf of our the
Student life office. Thank
you for what you do for campus life and student
life. As the finance
board you have a very important job with helping
to create campus life and
allocating your funds. You partner with us and
help improve student life.
Remember our office is here to help you. I just
wanted to know if there
was anything we can do to support you right
now?Any questions? Have a good
night. Thank you.

Calling EESA on Aids banquet:
Ashley: Can we ask you questions about your
event?
Yes. Was someone supposed to attend the meeting?
Ashley: No that’s fine I just wantedx to ask you
some questions. Are you
planning to charge admission?
Yes $10 for everyone.
Ashley: is there anyway you would not charge UMBC
students?
Id have to speak to the President , can I call
you back in half an hour.
Ashley: Yea or just email us.

Ozell, Igor, Ashley, Joy, David present.

Meeting adjourned at 6:32pm

5:40pm meeting called to order.

Roll call: Christine, Igor, David, Joy

Budget Allocations:

Total Allocations: $43684.98.

3 errors:

1. Increase $30 to the Go Club as we originally approved $30 for supplies for an oversized board for them but it was left out of the total. They were given $450 when they should have been given $480.

2. Decrease Alpha Nu Omega by $100.

3. Increase MSL by $50.

Voting:

For: 3

Against:0

Passes

Mock Trial:

Voting for $1225 for Mock Trial:

For: 3

Against:0

Passes

JSU Hannukah Party:

For: 3

Opposed:0

Passes

Hindu Students Council Issue:

Nayana: Apparantly the finance board had paid for the sticks and food for the Garba but you still charged for it anyway. Can you explain that?

Well we are always going to charge for food and water. That was our idea from the beginning. I thought id made that clear.

Nayana: But wasn’t the food fully funded?

I think so but im not exactly sure. Atleast for the sticks we charged because what happened last year was we charged $1 for renting and refunded them if they returned them. Bascially we wanted to avoid that this year. So this year it was $3 and if they returned them they got $2 back.

Igor: Didn’t the money we allocated cover the sticks?

No they ended up costing more and you didnt give us enough for them.

Igor: Our goal is to keep admission costs as low as possible. We allowed you to charge so people wouldn’t get free tickets and we subtracted what we expected the profit to be so you would break even so by charging $3 admission wouldn’t you come even with the money you lost on the sticks?

No because when we applied for money we didn’t expect money for security and housekeeping to go up. These expenses went up about $1200 to $1500.

Nayana: So did you gain money for your carryover account?

NO we haven’t done the calculations yet. We know housekeeping didn’t show up. So we can cut $400 from expenses but we hav to figure that out. Security came up an hour and a half late.

Joy: How much profit did you make?

I don’t know. A couple people still have to apply for reimbursement so I havnt actually totaled everything up.

Igor: How much did you gross.

Gross was $1823 subtract whatever expenses we had.

Fouad: Do you expect that if security and housekeeping take their money then will you come up less?

We’ll probably break even. I want to say there were a significant number of off campus students.

Joy: We just want to make sure people aren’t trying to abuse our system and work around it.

Well yes I understand. But at the end we just gave the food and water away. We really weren’t trying to make a profit of this. We just wanted to make sure people don’t steal our stuff.

Joy: Also in the future if you do have other expenses come up then you can just come to us for them.

Igor: I guess now that the event is over, it’s a good time for your organization to analyze what you did well and the problems you encountered.

Yes once I get the final figures done then I’ll be more sure of the exact situation financially.

Organization Contacts:

David: Basically we’ve been getting a lot of emails from organizations complaining about why they havnt got money. I was thinking that each of you could take a few organizations and basically be responsible to tell them why they didn’t get money and an explanation. Itll just make the situation more personal and make sure they don’t get too angry.

BSU:

Joy: Can you tell us about your budget.

We have all the money we need for this semester and Ozell said that for next semester we could come back and talk to you about them. We are having a fashion show which will be free for UMBC students. The money that we have already will have to go to clothes but we might need SGA’s help for the venue costs, sound, Dj, etc. The total is about $210 for eight hours. We’re going to have about 400-450 people. We’re going to have a picture table with photos. We’re going to have a few tables for the DJ and other things. The DJ is $400 for 8 hours but we don’t mind discussing that with you and possibly changing that. The total cost is $1701. We already have $800 ourselves. We’re going to market it by going to Common Vision and getting a banner. There are going to be a lot of Deltas from other schools so we’ll be charging for outside people.

David: Ok , we’ll let you know by tomorrow afternoon or Thursday morning.

Thank You

Elani- MHEC-SAC

This legislation is for the MHEC-SAC. It meets every month and we have a strong membership at UMBC. Unfortunately earlier this week a university would host this weekend but that fell through. Josh and I decided we could hold it here and the total cost is $350 but we’re asking for $400 just to be safe. We’re expecting about 40-50 people. We’re making this an general ledger expenditure because even though im an executive member this isn’t an executive event.

David: So this event is on Saturday?

Yes

David: Is it open to any UMBC students?

I don’t think its been declared closed. I remember times when members have brought guests.

Christine: So you and Josh are representing UMBC.

Yes. We’re also asking for food for breakfast for the people. It’s a quote from Sodexho for the skylight room which is where its being held.

Fouad: Is there any policy about funding an event like this?

David: Its general ledger so theres no rules about funding it.

Thank You

Voting on $1701 for BSU’s Fashion Show:

For:3

Opposed:0

Passes

Voting for MHEC-SAC:

For:0

Opposed:0

Passes

Roll Call: Same as earlier.

Meeting adjourned at 6:39pm

Meeting Start: 5:36pm

Role Call

Christine Ozell, David, Joy

Absent: Ashley, Igor

Interfraternity Council:

They originally requested $4000. Program during Greek week, UC ballroom, April 16th, program by campusspeak.com. Speaks about domestic violence month; used to highlight that fraternity men are not as depicted (violent).

Appx. 200 people attending

$4000 speakers, $200 sound system

Open to all students, free. Evening event with a positive response from other campuses; very gender tame. Reflects a positive image of Greek life

Sound system price quote from ops. $4000 charge set by program.

Backup – less known speaker appx. $700 cost

Happ COM:

End of year celebration, congratulations for graduating seniors. Names announced by professors. Tradition event.

$430 cost

Free for students. Appx. 30 students and 5 professors

***Ashley arrived / Revised Absent list: Igor

Board: $430 reasonable range for food, need more information on why organization is in deficit in carryover. N/A because their SGA account is not in deficit.

ASC:

Eliot Chang, well known comedian, played in several colleges. Dec 6th in UC Ballroom. Free admission.300 ppl limit. 200 allocated to students, welcome to buy more tickets for outside people. Ranked 2nd biggest event in ASC. This is the total cost needed for the event ($2378.75). Plan to advertise thru flyers facebook, word of mouth

Musical Theatre Club:

Spring musical, the show will be “Company”. Cost (3450). Held in Ballroom, need sound, lights and sets. Hoping to expand marketing thru common vision. Licensing to Int’l music theatre as royalties for 3 shows and books for actors, very essential. Free to students on campus and charge for off campus. Trying to schedule a slot at recital hall, having difficulty to obtain though at (april 3-5). Possibly a dinner theatre on one of the show dates. If recital hall obtained then fees will significantly decrease.

Recital Hall: Difficult as many people use for rehearsal and symphony and it and many sound distractions.

----Happ COM: $430 graduation celebration

For : 4 reps/Opp: 0/Abst: 0

----ASC: Comedy event

For: 4/ Opp: 0/Abs: 0

----Musical Theatre:

We will give them Licensing, Sets and Props, Costumes, and Marketing totaling at (2325); The rest of the items will be given when place of event will be decided. They need to double check if they need security with scheduling.

For: 4/Opp: 0/Abs: 0

Tea Empire:

Emphasizes Women spirituality and relaxation. Part of bigger Pagan SU raffle event. Asked for certain type of teas to make ur own blend of tea. Ranked in importance of organization events (Lower), but interesting. Commons mainstreet, held for 3 days; appx. 300ppl attendance.

Sikh SA:

Event already occurred and charged for housekeeping because it is obligatory.

----Tea Empire:

For: 4/Opp: 0/Abs: 0

In regards to Sikh SA; we will see what the reason is for Housekeeping not being asked for/ no knowledge about cost. Possibility: we can reallocate 165 from their account and then give them the difference ($11).

In regards to BSU; they must talk to Drema and get a cost breakdown in order to figure out the difference between what was given to them and revised cost.

Role Call: Ozell, Ashley, David, Joy, Christine

End Meeting: 6:45pm

5:33pm meeting called to order
Present: Ashley, Joy, David, Christine, Igor, Ozell

BSu Fashion Show:
Joy: Can you tell us about the Contract Revision Costs?
We had a meeting with the safe committee and everybody who we had to meet. We came
up with a total of about $1700, but
when the committee revised it they came up with a figure of about $2200. The
increase was due to house keeping(+$420),
and about a $100 more for setup for audio visual. Shawny told us that the total
increase would be over $700 because she
forgot the amount for the tickets and fliers. So the total increase would be $776,
(+$420 housekeeping, $192 a/v
, $164 for fliers).

Joy: This event is free for all UMBC students?
Yes, we have two shows. The first one will be free for UMBC students and $10 for
outside students. Everyone will have
to pay for the second show. WE have to have another safe meeting for the second
show. Its going to be $5 for UMBC
students for the second show and $10 for outsiders again for the second show.

Fouad: Is there a difference between the first and second show?
No theres no difference but in the past mainly parents come to the first show as its
a Saturday and other ppl come to
the later show.

Ashley: So you're saying that for the first show more parents come?
No, Students tend to go to both shows but parents generally like to come to the
first show because it used to be on a
saturday. But we'll have a larger crowd at the second show since its late on a
Sunday this year.

David: Initially they charged you $1600?
No they charged us $1200 which we put in their account. There was also no traffic
and the second bus was slower than the s
second so they asked the first to go slower. That could hav affected the time. And
they also didnt feel we could fill
2 buses so they had to call the second bus after we filled up the first. This also
added to the time. Also we had no
bus driver's phone numbers so it took us time to find them.

David: Ill set up a meeting with you and the company and I'll be there as well.

Thank You

Voting on $768 for BSU Fashion Show:
Ahsley: I think theres going to be more students wanting to go to the Second show
whicch is going to be charged.

David: Well the issue was that they wanted to do bothh shows free initially but they
were worried that the same ppl
who went to the first show would come back for the second.

Joy: So we should contact them to let them know that we dont want them charging UMBC
students more than $2 for the second
show.

Ozell: So we're rying to pass legislation saying that for the second show UMBC
students are only to be charged $2?

David: Yea, and non UMBC students can be charged whatever.

Calling BSU:Ozell: We want to know if you guys are willing to charge no more than $2
for UMBC students for the second show.
Yes thats fine, can we still charge anything for non UMBC students?
Ozell: Yes thats fine.

Voting:
For: 5
Opposed:0
Passes

Sikh Student Union:
David: Well its just housekeeping costs I guess we can give it to them

Ozell: But hasnt this event already happened? I dont think we can do that.

SGA Advisor: Didnt we already discuss this last week. SIkh student association
already has enough SGA funds to come within
$12 of the $176 they want for housekeeping.

Memo on Fudning policy for Student Organization Event Admission:
Ozell: If the costs go up after the event then should they be requested to come back
within a 2 week period?

David: Yeah, we could put that in.

Ashley: We're not allowed to reiumburse groups are we?

David: No, once the event is over we cant reimburse.

Joy; so hidden costs should all be dealt with at the safe committee meeting.

SGA Advisor: If SGA is making a contribution to an event, then whether or not the
group is charging money, they have to come
back if costs go up. They cant make a decision themselves. If they want more money
or if they want to charge higher admission
then they have to come back to you.

Fouad: But what if the costs go up like 3 days before the event and the finance
board meeting has already passed then is
that organization just going to hav to be pay out of their own pockets?

Sga Advisor: I think that is good incentive for organizations to pin down the costs
14 days before events.ALso you might want
to add that in no event can the organization raise the admission cost without the
finance board's approval. You have to also
figure out all the ways an organization can play you for money.

Joy: I feel that groups do want to make money but theyre not going to go so far as
to have their event only to make money from
non-UMBC students.

David: Also do we want to set a timeline for organizations to return for a second
request.

SGA Advisor: You might want to include the 14 day rule in this legislation.

NAACP Potluck:
Joy: Tell us about the event.
Its going to be a big potluck for UMBC students where they can just come out and
relax and eat. The money will mainly be
going towards food items. The food will be prepared by members of NAACP exec board
as well as other people. Theres a $100
charge for DJ and music since the event is going to be in the commons cabaret.

Joy: How many people are you expecting?
WE're expecting about 25-30 ppl at a time. But people will be going in and out. We
only have the bottom half of the cabaret
and the max capacity is 40. But the food is free and its geared toward only UMBC
students. People will be dropping in and
out.

Thank You

Voting on NAACP:
For: 4
Opposed:0
Abstaining:2
Passes

Joy: Everyone has emailed their allotted organizations.

Roll Call: Christine, Ashley, Joy, Igor, David, Ozell

Meeting adjourned at 6:37pm

5:39pm meeting called to order

Present: Ashley, Joy, Christine, David

Minutes Approved.

Musicians for World Peace:
Joy: Tell us about the event.
We are having an event in flat tuesdays to raise money for hurricane Katrina.

David: Is this going to be a free event with a donation jar?
No it will be a ticketed event between $5 and $10.

David: We're not allowed to donate to charity so would you be willing to make it
free to
UMBC students and have a donation jar that you can optionally donate to?
Yes.

Joy: Thank You

Russian Club:
Joy: Can you tell us about the russian new year event?
Its an informal event for people interested in Russian culture, etc. Its free for UMBC
students and itll be held in Harbor. Itll be on December 14th.

David: are you getting the food through SOdexho or outside?
Outside, members from our organization are going to buy food from a Russian store.

SGA Advisor: Whats the food youre bringing in?
Salads, snack foods.

SGA Advisor: Anything you're going to need to keep warm?
NO we need to keep it cold, so we'll need to use a fridge.

Thank You

Igor enters 5:50pm
Social Work Student Association
Were not present. Attached document includes interaction with organization by email.

Joy: How do you guys feel about the monthly meetings?
David: WE didnt fund any organizations for that kind of request.

Chess Club:
Joy: Can you tell us about your World Amateur Team East?
Yes its a competition we do every year. We already requested money in our initial
budget
request. We got money in our entry fee for $260. We didnt get any money for the
hotel.
There might have been some confusion because i received an email saying that there
was a rule
about that. WE want to clarify that there are no try outs for this team, its open to
anyone
on the club and the club is open.

Christine: Do you have any fundraising events?
The only fund raising events we have are two tournaments on campus here to which we
charge
entry fee. The amount we make depends on turn out.

David: Is this the cheapest quote for the hotels you could get?
Well its actually a special rate for people in the tournament.

Fouad: This is just the lodging cost, how are you guys getting there?
WE're planning on driving.

Ashley: Why are you having 5 rooms for 10 people?
Well last year we had 2 rooms for 8 people and 4 people per room. That was really
cramped
and it affected people's performance. Im tryign to make it a lot more comfortable
this year.
There are 2 beds in each room.

Joy: What are your other funding alternatives if we dont give it to you?
WEll its a lot of money, we could possibly send one team but i dont think people
will want
to drive all weekend and pay this much money. WE probably wont be able to go and if
we do
then we'll only have very few.

Ashley: Why havent you done any fund raising other than your two competitions.
Well its difficutl to get everyone together.

David: Couldnt you get funding from business sponsorsr?
Well we get sponsorship for our other team which is selective though. So we cant
really get
much funding for this club.

Joy: How many people are in the chess club, non team?
About 25 ppl.

Joy: DO you already have people confirmed who want to go?
Yes

David: So theres a separate chess club that the administration funds?
Well a lot of the people on the club are on the team but the club doesnt get any money.

Joy: So for the people who are going for this, are they mostly on the team or are
there a lot
who are only on the club?
There are about 3-4 who are not on the team.

Joy: Do these tournaments count towards the chess team's reputation?
Its a serious tournament, and it draws about 1300 players. It counts for personal
ratings
and it would help us get our name out. There are many high school students who would
look at a succesful chess team here at UMBC and then want to come here.

Joy: Do you plan to come back for anymore money?
I cant think of anything of the top of my head. We got most of what we wanted.

Thank You

Discussion:
Ashley: But more than half the students going on this are from the Chess team. Why dont
they get funding from the chess team source.

David: Well I dont think its an official chess team competition. Also the chess club
is an
open organization.

Ashley: I just feel that if more people from the chess team are going than people
not in it,
then they shouldnt ask us for funding. Shouldnt there be more non chess team people
going?

Fouad: Also they didnt do any advertising or any preparation.

David: I dont think the fact that theres a chess team and a club hurt them. Also
this event
is in February so we can table them and take it up later.

Joy: We'll just say that today is the last meeting for this semester. When should we
have our
meetings next semester?

SGA Advisor: The finance board can decide when to have their meetings, but i would
recommend
against that. The SGA should schedule its meetings on a permanent basis.

Joy: We'll discuss it.

Back to Chess Club:
David: It is possible that the players that are going to the tournament are not the
scholarship
chess students.

Fouad: But then would it be worth spending over $1000 for 10 students.

Ashley: Also why should they have 2 people to a room.

Fouad: Compared to the other things they're doin this year, is this the biggest?

Christine: yea I think it is in addition to the other competitions on campus. But they
already have money for those events.

Joy: They did say that it would help bring students to UMBC.Do we want to vote on
this?

Voting on $1161.50:
For: 3
Opposed:1
Abstaining:1

Passes

Social Work Monthly Meetings cannot be funded as the Finance Board hasn't funded any
so far.

Karaoke Night Social:
Voting ono $300 for Karaoke Night:
For: 4
Opposed: 0
Passes

Sexual Abuse Panel Discussion:
Votin on $100:
For: 4
Opposed:0
Passes

Musicians for World Peace:
Voting on $350 for Mardi Gras Concert:
For: 4
Opposed:0
Passes

Taiwanese Association:
David: I sent them an email but they havnt responded.We cant vote on the Coffee And
Donuts
Social since its too late. We cant fund them.

INDS COM Lecture:
David: I dont think they need a full page color ad in the Retriever. Its over $900
dollars.
They can just use our free space in the Retriever.

Discussing the Retriever:
David: Thhey sent me an email requesting $300 to go to a skating rink and for pizza.
They
called it an outing for their officers. Their second request was $600 to send three
of their
officers to HOuston where they're going to play a flag football game.Theyre going to
report
on this event in Houston. They want to spend their own money but reallocate it.

SGA Advisor: Well the first request is definately an issue. But the second request
is an option
they can take to spend their own money. its not about the reallocation but its for
you to decide
whether its an appropriate reallocation of funds. You can use this information when
you
do budgeting for next year.

Joy: Do they have a hotel room there?

David: WEll they have a travel expense and they choose to use it however they want
and we
dont have a say over that. But we can use that next year for budget hearings.

Votin on Russian Club:
For: 4
Opposed: 0
Passes

American Red Cross:
Joy: Can you tell us about your Shots for shots event. Its a basketball tournament
but we didn
get any money or food donations for the event so we had to postpone it.

Joy: How many people are you expecting?
Around a 100. WE're expecting 15-16 teams to compte.

Fouad:Whats the name from?
The money is going to vaccinations for people.

Fouad: So youre going to have an optional donation at the door?
No we're charging teams to enter the tournament.

David: WE're not allowed to give state money directly to charity. If you were
willing to
make it free to students to watch and ask for an optional donation then thats fine.

Joy: for us to fund this fully you would have to not charge UMBC students $2.
Yes, I know SGA isnt allowed to fund for prizes but we were going to use our own
money for
prizes but then replace that with our admission charges.

David:Well I would suggest you take some of the money out of the donation to use for
prizes.
Yes well 50% of the revenues will go to the measles initiative while the rest will
go to
the club to pay for expenses.

SGA Advisor: well the most important aspect here is that it would have to be free
for UMBC
students and all your revenues would have to come from optional donations.
Yes we'd be wililng to do that.

Ashley: Soo the $400 youre asking for will be used for food?
Yes,

Joy: So as of now, if you get full funding, you wont charge anything?
Yes. It will be free for UMBC students to watch, an optional donation from the teams
and
we'll charge for non UMBC students.

David: Is that $400 from Sodexho?
NO

David: If you spend more than $175 on food then you have to get a food waiver.
Ok.

Joy: Have you got a date for the event?
No, we're hoping for the first or second friday in February.

Washington DC Trip

Joy: can you tell us about your Washington DC trip?
Itll be a trip to the Red Cross headquarters in DC. We'll be going with Towson and
JHU.
There will be 20 people from our organization. We know how much it will cost for our
side of the trip.

David: Is this only for club members or can non members go?
Well if we have seats available we'll give them out to non members but is popular
with our
members so there probably wont be enough spots for non members.

Christine: How many members do you have.
We have about 20 active members and 50 semi active members. We have an attendance
record
so we'll give priority to the most active ones.

Yasmin: Are you getting your own bus or are you sharing with JHU and Towson.Also is
it a
direct quote?
We're getting our own bus, and its a round about quote from a website.

David: So this is an outside quote not a UMBC bus quote?
Yes its an outside quote. It worked out much cheaper than UMBC.

Shots for Shots event tabled as specific date not known.

David:I dont think we should fudn the food subsidy

Ashley: Yea we havnt funded anyone elses food for trips.

Joy: Does everyone feel ok with the bus quote?

David: Yea thats a reasonable quot for buses.

Voting on $500 for bus trip:
For: 4
Opposed:0
Passes

Meeting adjourned at 7:05pm
roll call: Igor, David, Christine, Joy, Ashley

Sga retreat:

Elani: Please come to the SGA retreat with ideas of improvement, things needed for revisions.

Advisor: Perhaps the budget should not occur the way it has been. Maybe an additional allocation system only system would suit better.

Chris: Indeed. If the volume of allocations received proves to be independent of the budget hearings then this should be highly considered.

Highlights from last semester

Christine: Making events free have definitely increased the turnout exponentially.

Indek: On another note, the events that take place in the ballroom aren’t as popular because of the numerous problems associated with planning an event there.

Elani: Moneywise how has the amount you have spent in comparison to the amount predicted?

Indek: The number we gave out last semester was very close to the amount we had projected.

Attendance: Joy, Ashley, Igor, Indek, Christine, Ozell

6:01p

Minutes approved.

McCauley: Im running for election board chair. I am doing this because it is a critical position that needs to be looked after and that is why I have stepped up to fill this position.

Najmi: Will your personal biases impede your decision?

James: no. I like to keep a level of profession.

Ashley: So what about your old position and the tasks you were taking care of?

James: I have made sure that my projects are taken care of by others at the same level I left them.

Joy: Is there something in the past election that caught your eye that made you decide that you need to take on this position.

James: actually the turnout last year was 2x that of the nat’l average so no.

Anime society:

Spring social: way to introduce new members into UMBC and re-greet old members. Improve socialization within the society. Turnout is usually around 90 people. They are willing to put in 25% of the total cost from their carryover. Advertisement will be done.

For 4
Against/abstain 0/0

----------------------------------------------
MD Student legsislators

Spring leadership training institute:

Held at Salisbury uni., gives a basic overview of organizations purpose, eg. How to write bills. About 10-50 turnout and appx. $30 per person.. Will spend appx. $20 per person for hotel out of pocket.

For 4
Against/abstain 0/0

----------------------------------------------
CPAC:

Conservative politial action progress. Convention in DC with many conservative leaders. Great opportunity for networking and learning especially for students. Training seminars regarding new digital republican program as well. Received money for registration but wants to reallocate money to hotel and ask for more money to cover cost for hotel and pay registration out of pocket ($25) . Appx. 13 student turnout.

Joy: we cannot fund the hotel because it is within 50 miles. However we can fund your transportation, gas, parking costs.

Indek: we can do a reallocation to change the costs to include these items.

----------------------------------------------
Pre-Med Society

Chris: I believe that it would not be in interest to fund a speaker who I s a staff member of UMBC as it is part of their job to enrich students with their knowledge.

Decided on $180 for the six non UMBC speakers

For 4
Against/abstain 0/0

------------------------------------------
INDS

Invite someone who upholds interdisciplinary work. Their speaker Jeffery does Global Women’s studies. Retriever Ad, Posters and a $500

Indek: If the SGA were not able to fund part of your advertisement and/or honorarium would you be able to continue?

INDS: we are usually accustomed to giving that amount to speakers.

Retriever Ad removed
Cut poster cost in half, suggest myUMBC and facebook
Final cost $725
For 4
Against/abstain 0/0
----------------------------------------------

Asia awareness forum:

Social forum to bring together students of different nationalities from countries in Asia. Refreshments provided.

For 4
Against/abstain 0/0
----------------------------------------------
AICE

Engineering week, Gak sliming:
Students will have the opportunity to to mix lime and silly putty to form the infamous
Gak and slime.

Ask to reallocate funds form account
For 0
Against/abstain 4/0

7:26pm
Meeting adjourned: Joy Ashley Christine Ozell Indek

Meeting called to order at 5:36pm

Present: Joy, Ashley, Christine, David

Minutes approved.

Confirmation of James McCauley:
Voting:
For: 3
Opposed:0
Passes

Equipment for Army ROTC:

Igor enters at 5:40pm

Christine: Why isnt the school paying for this?
SGA Advisor: SGA wanted to be a partner to the
organization and UMBC by providing some money
that they need.

David: We can wait till next week to ask Jay
about this.

Initial Budgeting Process:
David: The process didnt go that well this time
and it took up a lot of time and often there
wasn't even
anyone at the hearings. We need to figure out a
way to fix this so I can train next year
treasurer.
There was an idea to scrap budget hearings and
just make it purely based on additional allocation
and making
it a staggered process. So basically the
organization would have to come witihin two weeks of
their event.

Fouad: What did organizations think about the
budget hearings?

David: A lot of them didnt like it but I dont
know if they'll be happy with having all money be
through additional
allocations. The argument for the additional
allocations process is that its a lot stronger and
more oragnized.
We can do it staggered so that they're already
into planning their event and the whole allocation
will be a lot more
definite.

SGA Advisor: The problem with doing the staggered
additional allocations process is that you wont
know when the bulk
of the requests will come. You'll be going into
it blindly and you wont know how much you should
give out at any point
in time.

Joy: Well the initial budget process could be
done in such a way that they fill out their
paperwork and their requests but
they dont have to come and meet us at the time.
What they put down on paper could be given
priority so we know how much
we should expect to give out and when the events
will generally occur.

David: Yes, or we could get organizations to come
to us with their biggest events or their
traditional events and
we could allocate them money for those, but they
wouldnt have to come in at the time. They would
come in around 2
weeks before the actual event when theyre more
sure of the details.

SGA Advisor: The problem is that you cant reserve
money for an event that you have no idea whether
you're willing to fund.
If you do the staggered process then if an
organization was requesting say $3000 then you could
ask them to let you know
3 months in advance or something along that line.

Joy: Well what happens when an organizations
comes asking for equipment?

David: Well equipment has to be related to an
event. The initial budgeting could be simply for
equipment and administrative
activities of the organization. Then the
staggered additional allocations would be solely for
events.

Ashley: I wouldnt mind doing away with the whole
budget hearings process but if we're going to do
the additional allocations
the problem is going to be people wont know what
theyre doing in 3 months.

David: Well the problem is going to be worse if
they have to declare their events in the initial
budget hearing process.

Christine: I just thought the initial hearing
process was a mess especially for the organizations.
And its not like we're
going to fund everything in the initial budget
process, we often just push it to additional
allocations.

Joy: But is it worth having organizations know in
general waht they want at the beginning of the
year?

David: Well I think thhey should be doing that on
their own, we dont have to babysit them. And we
dont want to hold money for
an organization when they give us their plan for
the year and then find out the event isnt worth
it.

Yasmin: But the whole idea of having it 3 months
in advance if its over $3000 then we'll have
already spent that money and
itll defeat the purpose of ending initial budget
hearings.

David: I agree.

joy: then everything under $1000 will be within 2
weeks?

SGA Advisor: Well why dont you go by days?

David: Ok so above $3000 is going to be 90 days.
And lets make it 10 days for under $1000.

SGA Advisor: But suppose someone submits
something tomorrow for an event in 12 days then you still
only have one meeting.

David: Ok then, 10 working days.

SGA Advisor: This is the kind of thing several
people have to sit down for with the policy guide
and figure all the details
out.

Igor: My concern with the staggered system is
that right now if we know some events occuring but
then someone else applies
for money and we dont have enough for all events
then how do we decide between them. Are we going
to discriminate against
the smaller events?

David: Well I guess we could decide on a case by
case basis depending on how organized and
beneficial the event seems.

Joy: Any other comments?

Roll Call: Igor, David, Christine, Joy, Ashley.

Meeting adjourned at 6:11pm

Meeting called to order 5:39pm

Roll Call: Ashley, David, Joy

Minutes from last week approved.

Habitat for Humanity Spring Break:
Joy: Tell us about the event:
This is something we do every year. The
additional allocation is for gas cost. We're going to
Buno, Florida. Its
near Daytona Beach. All our paperwork is in.

Joy: How many people are going?
20 ppl, 4 mini vans, 5 people per van. Its going
to be atleast a 12 hour drive.

David: I see you have a little over $5000 in your
carryover account.
Yes we're paying some out of our carryover, but
whats not included in our allocation is our hotel
fee which every group
member is paying $200 towards.

David: Where are you renting the vans from?
Enterprise.

Thank You

NSBE Conference:

Joy: Can you tell us about the event?
Its our national conference. They have it every
year and it calls together all chapters of NSBE
internationally. Its about
a four day event with atleast 3 days geared
towards college events. You do self improvement for
your chapter and yourself.
They have career fairs, people get internships
full time job offers, etc. There are competitions,
etc. There will be
people from other colleges, companies, graduate
schools, etc so its a great networking
opportunity.

David: And this is your most important event for
the remainder of the year?
Yes, it takes place from the 19th to the 23rd of
March.

Joy: How many people are going?
Right now we have generated interest from atleast
20-25 people

Joy: Where is it being held?
Its in Florida, we're trying to take the cheapest
route there. Thats going to be train which is a
lot lesss than air fare.

David: Is there a set registration cost for
people?
Some people have already registered. The people
who registered already from last year paid $80
while ppl registered now
would pay $140. But if you go as a volunteer liek
we are then that will just be $20. So we're
trying to subsidize the cost
for as many ppl as possible.

Thank You

Elani: We were also thinking about merging the
student orgs advocates and the finance board on
some processes. Do you think t
this would benefit the finance board in any way.

David: Well once we allocate an organization
funds then the Student orgs can check up on them so
we dont have to worry about that
Because a lot of the time organizations wont
email us when their events dont happen and the money
just sits there. We
get a lot of emails like that.

SGA Advisor: Why are the emails not happening?

David: Well a lot of the bureaucratic procedures
complicate it for them

Ashley: They dont get any money till they get
receipts right?

David: Well I usually tell them to go see Shawnee
who tells them the best way to go about spending
their money and having it
taken from their account rather than having to
get reimbursed for them.

Joy: Do you think youre going to have enough
people running for Student orgs advocates positions?

Elani: Yes I think we will.

David: Yea i think merging the two will help
because right now Student Orgs doesnt have much
structure.

Ashley: But werent Finance board and Student orgs
split up like a year ago, and now we're putting
them back together?

Elani: Well we're not really merging the two, we
just want the two to figure out what the other is
actually doing and for student
orgs to have an idea of what they can do.

Roll Call: Ashley, Joy, David

Meeting adjourned 6:13pm.

5:36pm meeting called to order.

present: Ashley, Joy, David, Christine

Appointment of new Finance Board member due to
shortage of voting members:
Voting for Fouad and Yasmin to become voting
members: 3
Passed.

CHinese Student Association:
Barbecue:
Joy: Can you tell us about your end of year
barbecue.
Its something we hold every year. We try to get
our members together to celebrate for
the end of the year and to enjoy before exams.

David: Is the event free and open to all
students?
Yes

Ashley: Where is it going to be?
Usually we hold it at Harbor hall or erickson.

General Body Meeting:
Joy: Can you tell us about your general body
meeting?
WEll we didnt get the money in our budget,

David: Was it for next year?
Yes

David: Yea we havent gotten to that yet, we'll
only have to deal with that next year.
Well the problem was when we asked for money for
this past fall, we didnt get it. And
when we asked for Spring 2008 we werent funded
for that either so we had to spend from our
own pockets.

Ashley: Back to the barbecue, are you going to
use any of your carryover?
We plan not to because that money is for
emergencies when we're not funded by you guys.

Joy: How many people are you expecting to the
barbecue?
atleast 30-35.

David: Do you have any other big events this
year?
We are going to be working with other
organizations this year. We're planning to request
SGA for some of that money but also spend half of
our own on that.

Thank You

Philosophers anonymous:
Joy: Can you tell us about Pi day.
Its on 3/14. We'll have a person who comes and
gives a talk for the Math, Physics and
Philosophy coouncil of majors. We've already got
the chairman of te philosohpy dept at College
Park to come and talk. We also need an
honorarium for him.

Fouad: How many people do you expect?
Last year we had 40-50 people but this year we're
better planned, etc and we're advertising
so we're expecting more people.

Ashley: Can everybody comlme for this and where
are you having this?
We're having this in the Philosophy building and
everybody is welcome.

Thank You

Jambo Night:
Joy: Can you tell us about the event.
Its a cultural event and we usually have a team
come and perform. We have other performers
from Africa and one main event.

Joy: How many people are you guys expecting?
We usually get 600 but this year since we didnt
get the RAC we're expecting capacity at about
450.

Ashley: Did you get that printing quote from
Common Vision and what is the money going from.
Its going towards fliers, etc.

Fouad: Are you planning to charge for admission?
Its free for UMBC students but we're goging to
charge non students.

David: Your chair quote is for the Rac right, but
for the Ballroom its a lot cheaper.
WEll a lot of this budget is numbers for the RAC
but now we know we didnt get the RAC
so we'll have to change it.

Thank You

Drag Show:
Joy: Can you tell us about the event?
Its something we do every year. WE charge $5
for everyone except if you come dressed up its
only $3. WE filled up about half the ballroom
last year.

Yasmin: How do you feel about not charging
students for the event?
We could do that, we had a lot of offcampus
people last year. The only reason we need it is
for our carryover so we can fund our early events
next year.

David: Did you apply for anything for next
September, October in your initial budget?
Im not sure.

Yasmin: Where are your quotes from?
We looked them up online, we havnt met the safe
committee or scheduling.

Joy: Have you found a host yet?
We have a potential host.

Joy: You should speak with scheduling and the
safe committee because they will tag on
more money for security, etc. Basically, you can
schedule to meet with them and then come
back to us for more accurate quotes.

Habitat for Humanity:

Joy: Its a lot of money for just 20 people, how
do people feel about this?

Ashley: If anything we could cut the gas, car
costs.

SGA Advisor: When youre sending students away for
such events, how much of the benefit
goes to the student and how much goes to other
students. For this event, a large part
of the satisfaction is going to the students who
go on the trip and very little is coming
back.

Joy: Personally I feel the amount is ok, the only
thing I would cut out is gas price.

Ashley: I don have a problem with it because they
dont usually ask for anything else.

David: I dont see us running out of money because
of this event as it was factored in to the
initial budgeting process.

Fouad: We already gave them $2300, if we dont
fund this will they stil be able to go?

Ashley: Probably not.

Filmmakers anonymous:

JOy: Can you tell us about the event.
Lightstruck was pretty active at UMBC a few years
ago and then it sort of fell off.
Its a student film festival for UMBC students.
What we would like to do this year is
try to take it into Baltimore city and get more
exposure for our students. We will be taking
submissions from all students and encouraging
them to submit multiple works. We will
then eventually screen all movies at a screening.

Joy: How many people do you expect to attend the
screening?
70-150.

Fouad: How many of those will be UMBC students.
Id like to say atleast 50%. Right now the
filmmaker group is trying to get some of the theatre
actors into our programs.

David: Are you charging admission?
NO charge for submission of films. WE were going
to have discounted tickets for UMBC students
but we were going to charge non students a few
dollars more.

David: Would you be ok with not charging
admission?
No thats not an issue at all, we would not mind
making it free to UMBC students.

Fouad: What are the prizes?
IF we had money, we wanted to give students film
related prizes.

Joy: As of now we havnet been funding prizes,
etc. You could take the money from non UMBC
students and use that for prizes thats fine.
Well thats fine, we were only considering it if
we had enough money.

Fouad: How important is this event to you in
terms of the other events youre having.
Its the most important event by far.

General Meetings
Joy: Can you tell us about your general meetings?
Every week we have open meetings where we have
open forum. We have free movie screenings
once a month to all UMBC students.

Joy: Usually we dont do food for every meeting
but we usually do give money for a big first
time meeting or a general body meeting at a big
show.
Yea we can make the money for food for our last
big screening.

Habitat for Humanity:
Christine: They already have $2300 and although
its a lot for 20 people its a once a year thing
and I think we should give them most of it.

Yasmin: I think it is a little ridiculous to fund
this much for 20 people, but just the fact
that we're already half way funding them, to pull
out of it now it would be messy.

Joy: So do we want to cut down gas?

Ashley: I dont want them to use their carryover
for this event.

SGA Advisor: DOes anyone know why their going to
Florida rather than somewhere in Maryland or
closer?

Christine: I move to reduce the amount given for
gas. I vote to reduce the amount to $720 for
gas.

Voting on Reducing amount for gas to ($720):
For: 4

Voting on Full Amount($2200):
For: 5
opposed:0
Abstain:1
Passes

NSBE conference:
Voting on $2000:
For: 5
Opposed:0
Passes

KSA Bowling:
For:5
Opposed:0
Passes

INtramural Team:
For $40 for registration fee:0
Opposed:5
Abstain:1
Passes

Chinese Student Association:
End of year barbecue:
For: 5
opposed:0
Abstain:1
passes

PHilosophers Anonymous Pi Day:
For:5
Opposed:0
Passes

Filmmakers Association:
Voting on $1550(prizes removed) for Filmmakers
Association:
For: 5
Opposed:0
Passes

Voting on $100 for Beginning meeting:
For:5
Opposed:0
Passes

End of year meeting $100:
For:5
Opposed:0
Passes

Joy: Can you tell us about the $5000 for the
tailgate.
Jake: Well our role will be similar to our role
in the past tailgates. IT will be a partnership
between Athletics, ResLife
and us. Athletics suggested that it become a
competition between the dorms. All the dorms would
decorate, etc and then
go to a huge pep rally at the RAC. Student
affairs is providing the sound, Athletics is providing
the RAC. We're going to
have the pep band, cheerleaders, spring athletes,
etc. We're tryign to bring athletes, students,
staff and fans together.
I would like the SGA to take care of food so that
it can get its name out there.

Yasmin: How is SGA getting its name on this. I
feel people will give Athletics the credit and SGA
will be ignored.
Jake: I think SGA should become involved, members
should wear SGA clothing, go out there and show
that theyre involved.
Theres going to be a banner with SGA's name on it
but SGA members also have to get involved.

Ashley: IS athletics providing the t shirts etc?
Athletics is providing the space, spirit stuff,
trophy, etc.Each community will have its own
smaller pep rally, then all
communities are going to the rac where they will
be judged based on best dress, originality,
attendance, etc. We're going
to try and make this a tradition for the last
mens home basketball game.

David: And this is on a saturday?
Yeah its on saturday from 5:30pm to 6:30pm.

Voting on tailgate:
For: 5
Opposed:0
Abstain:1
Passes

Roll Call: Yasmin, Fouad, Christine, David, Joy,
Ashley

Meeting adjourned 7:26pm

5:31pm meeting called to order

Present: Fouad, Yasmin, David, Joy, Ashley, Christine

Minutes from last 2 weeks approved.

Senate Event in Patapsco, Chesapeake, Potomac and Harbor:

Initiative to make SGA visible in housing. Will tell people in residence halls
about SGA events, etc
Here to solicit Finance Board's support. Advertising will begin next week.
Messages sent out to CAB's.

Budgetary Policy:
SGA Advisor: The legislation for the new budgetary policy appears to be good. Only a
few problems with naming
and wording will be easily solved and the legislation looks good to be passed.

Persian Student Association:
Joy: Tell us aobut your event?
Its a show and dinner to celebrate the Persian new year. Most of the performances
are done by our members. It is
to get more people aware of the cultural implications show up. We had about 320 ppl
show up last time from DC, Virginia
and Towson.

Joy: Do you expect the same number this year?
WE expect about 300.

David: Housekeeping and clean up appear to be the same thing.
Those are actually two separate charges. We've met with OSL but we havent met with
the Safe Committee yet.
Sodexho is going to provide our food. Sodexho is going to the deal with an outside
company. The last time
Sodexho did the food they didnt give us the breakdown of the charges but just
handled all the costs according
to our budget. We dont know how much it will cost but we expect it to be about
$2500. We expected less people
last year so we ran out of food but this year we're planning to have more and we're
gettin a discount from the
restaurant.

David: It may make sense for you guys to come back next week when you have exact
numbers and you've met with the safe
committee.
Ok.

Joy: Are you charging admission?
Its free for UMBC students but for outside we may or may not charge depending on how
much money we get.

David: You're allowed to charge outside people as much as you want.

Joy: What are the outfit costs?
We wanted to buy outfits and a sepaarate generic banner that we could use every year
rather than keep asking
for those costs.

PSA: Can we get part of the budget approved so we can get moving with the event?
David: What parts are you sure about?
PSA: we have the room reservation, the advertising, and most of the rest. We're
only waiting for the food costs.Our
security costs are a little higher after we met with Denise. Our myUMBC spotlight
was $50.

SGA bbbAdvisor: Spotlight is free.
PSA; Ok then we can take that off.

Yasmin: If we passed this next week what would be the problem?
PSA: Well we've already started making some payments and we dont have that much
money.

David: I think we can give you the advertising and that stuff but the food I think
we should wait till you meet with
them.

Christine: What time are you guys having this?
Its a saturday at 6:30pm. We have to be out of the room by 2am.

Thank You

SEA Camping:
Fouad: How many people are attending this event?
about 15.

Joy: Can you tell us about the event?
Every semester we go camping. Last year we went to Kentucky. Its a 4 day trip, we
go hiking, camp out there, etc.

David: transportation, is that gas cost?
yes, its 500 miles for 3 cars.

Yasmin: How are you deciding who gets to go?
If theres going to be more than 15 people theyll have to pay, but we're trying to
make sure no one has to pay.
Its going to be first come first serve but its open to anyone.

David: Are you charging students?
Not if we get the full amount?

David: are you going to ask for funding for other events?
No this is probably the main one.

Thank you

GES Com:
Joy: Can you tell us about the event?
Its a trip to the Science center.

David: You have admimssion for 10 students, if more students come how will you work
that out?
We'll just split whatever u give us and then get everyone to pay the balance.

Fouad: How will people find out about this event.
We're going to put it up on various list procs. WE're gonna put up some posters and
make some fliers. We're trying to
connect with SEA's facebook group also.

Thank You

Bus Trip:
David: Its $3000 for the buses for 2 days to Binghamton.
Voting on bus trip:
For: 5
Opposed:0
Passes

Hindu Students Council:

Joy: Can you tell us about your event?
We wanted to do a cultural talent show. We also wanted to do a big enough event so
that students recognize that we arent just
a religious organization. People are going to dance, sing or play instruments. It
will be culturally themed.

David: Have you been to a safe meeting yet
We're schedule for Friday next week.

David: Have you seen scheduling yet?
yes we have, these numbers are from them. The common vision cost is advertising.

Joy: How many people are you expecting?
We're planning to maximize the ballroom at about 400. This is the first time we're
doing this event, so we're not as sure
about attendance yet. We want to project this as a family event so we'd like the
families to come out.

Christine: Are there going to be tryouts?
Well not really try outs but we're trying to keep the content as cultural and
appropriate as possible.

David: This event is free for all UMBC students?
yes

Social Dinner:
Joy: Can you tell us about that?
WE try to do this social dinner every year to get the community involved. We're
working with food services to get food for
the skylight lounge for a formal dinner. We're going to try and get the max
capacity of the sky light lounge of 150. Its available to all UMBC students and open
only to UMBC students.
The time for Holi Hungama is starting at 6pm till 9:15pm.

Thank You

Chinese Student Association:
Lion Dance Troupe:
Joy: Can you tell us about that?
Its going to be a lion dance cultural performance. The total cost is about $300 but
we were going to request $150
from you and pay the rest through our carryover.

Thank You

Asian Student Connection:
Joy: can you tell us about the event.
Setup is just setting up the tables, etc. Audio visual is the cost for lighting,
concert and the stage stuff. Food costs
are actually abut $2400 but we only put $1400 because we're using our alumni
connections to pay for some of that. We
dont need the police but the security cost is for student marshalls. We're getting
fliers and postcards for marketing.
We're going to use facebook, etc to advertise.

David: You've got these figures from scheduling?
Yes

David: have you had a safe meeting yet?
Yes.

Joy: How many people are you expecting?
300

David: Are you charging students?
No, but we're charging non students.

Thank You

Deliberations:

SEA:
Joy: How do people feel about the camping trip?
Ashley: I think its a good idea, it seems like a good price for how far theyre going
and it seems like itll be something
that promotes their club.

Voting:
For: 5
Opposed:0
Passes

GES COM:
Voting:
For: 5
Opposed:0
Passes

HSC:
Holi Hungama:
voing on $1410 after removing $300 for DJ:
For: 5
Opposed:0
Passes

Social Dinner:
For: 5
Opposed:0
Passes

Chinese Student Association:
For: 5
Opposed:0
Passes

Asian Student Connection:
For: 5
Opposed:0
Passes

Present: Same
6:45pm meeting adjourned

Meeting called to order at 5:33pm

Present: David, Joy, Ashley, Yasmin, Fouad, Christine

Minutes from last week approved.

Persian Student Associatioin:
Norooz:

How much of your turnout is students?
about 50-60%.

Are your dance costumes reusable?
Yes

What is the final cost of the event?
$5618.50

Thank You

Russian Club
HIllwood Museum:

Joy: Tell us about the event.
We're going there April 12th, the museum houses russian and french art. It will be
educational.

Fouad: So the money for tickets is going towards students and the 5 adults?
yes.

Fouad: And the quote from the gas money is from where?
Well we thought we could fit everyone in 3 cars and that would be $10 dollars roundtrip
to washington dc.

Joy: The adults aren't students correct?
Yes theyre not students.

Joy: Well the student fee money is only for students so we cant really fund
for the adults.

David: you had an event earlier int he year that you didnt get refunded for, you
can just reallocate that.
Yes, that was our idea.

Yasmmin: How much are the student and adult tickets?
The student tickets are $7 and the adults tickets are $12.

Thank You

Delta Epsilon induction:

David: Do you have the breakdown of the costs?
Cords for inductees $564, food $3500, decorations $150.

Yasmin: How many inductees are there?
Last year about 45-50.

Christine: What are your requirements for admission?
a 3.5 gpa in economics classes.

Joy: so the event is open to everyone?
yes, anyone can attend the induction but the cords are only
for inductees.

Joy: How many people are you expecting?
about 130-150.

Yasmin: Do you think itll be only students or others?
Well half of the attendees are inductees. The rest are other students,
faculty, ppl who give out the awards, etc.

Joy: How do you advertise this event?
We dont advertise, we send out invitations. OUr donors and faculty get and send out
mass emails but its not advertised to students other than those inducted who can
invite their friends.

Christine: If you dont get money for this how will you fund it?
Well itll be difficult because the econ dept has had budget cuts this year
and its extremley important for us to get funding.

Joy: Were you funded last year?
Yes we did.

Yasmin: If you're using this event to get people to look at your club then
why dont you advertise?
Well we advertise for accounting club and econ COM but this is kind of like the Golden
Key society. Not everyone can become an inductee unless they meet the criteria but we
definitely advertise through other organizations such as accounting club and econ com.

I also wanted to clear up that we dont charge but we do charge inductees $5 to
ensure they
attend. The money from this goes towards other costs we incur. We charge guests but
inducted students get in for $5, Frnds of these students would have to pay the $30.

Joy: Typically we dont give money to an event thats charging students.
Thats why we're asking for money to cover the students who dont pay enough to cover
the food.
That way we dont have to charge students.

Joy: So youre asking for $3500 for food so that you wont have to charge students?
Yes, if we get this funding we wont have to charge students, but if we dont then
we'll have
to charge our guests, etc.

Thank You

Delta Phi Epsilon:
JoyL Can you tel us about awareness week?
We have an awareness week in March to raise awareness about anorexia, etc.We're
tryign to
make the event bigger and bigger so we're asking for money this year.

Fouad: Where will this event take placce?
Over the week the events will take place on campus.
'
Joy: How many people do you expect?
Well for example at the bake sale it will be whoever passes by.Our biggest event will
be the vigil on Thursday where our sorority, other greek members and faculty attend.
Last year we had close to 100 for this.

Christine: what kind of food are you having?
It will be mostly cookies and cupcakes for the bake sale. The vigil will be real
food like
pasta, etc. OUr sorority will be cooking as well. The bake sale isnt really a sale
though,
we're giving out food and asking for donations.

Christine: Can you explain the bake sale?
Well we're goingn to hand out goods, raise awareness, etc. We have information
pamphlets,
to try and catchattention and get the name out there.

Yasmin: Where is the vigil taking place?
Itll be outside behind the commons but in case it rains we'll have a room reserved.

Thank You

Bartleby
Poetry slam:

Joy: can you tell us about the event?
Well im not the one planning the event but ill try to do the best I can. the poetry
slam
is basically a fundraiser we're holding this year. We're charging participants $5 to
particiapte in the contest. the winner will get half of the money that comes from
the $5
charge.

Yasmin: Will students hav to pay?
No theyll get in free. We have a box in the Fine Arts building where students can
submit forms
and their money.

SGA Advisor: How many poets do you expect to participate?
We're expecting around 20.

Thank You

Steve:
For the past few weeks ive been trying to have the SGA retreat moved up a few days.
In the
past SGA members have had to choose between being a Woolie or going on the retreat.
I've t
talked to people from ResLife, etc and I just wanted to see if fyou had any problems
with it.

Voting on SGA Budgetary Policy:

For:5
Opposed:0
Passes

Voting on SGA Budgetary Statutes:
For: 5
Opposed:0
Passes

Go Club, Alpha Phi Omega tabled

Voting on PSU Norooz:
For: 5
Opposed:0
Passes

Delta Phi Epsilon:

Voting:
For:5
Opposed:0
Passes

Russian Club: Reallocated funds

Delta Epsilon:
Voting:
For:0
Opposed:5
Passes

Roll Call: all present

meeting adjourned 6:46pm

5:32pm mtgcalled to order

present: yasmin,ashley,david,fouad,joy

minutes approved from last week

Womens Collective Pink Party
Joy: Tell us about the event
Its a benefit event, its going to be a kind of dance party in the ballroom, we have a
reservation already. We'll be takin donations at the dance itself. Its going to be a
fun time for students to have fun and donate to a great charity. Students will be able
to get involved. We wanted to find out how University financing and regulations work.
We also wanted to get students to give back to the University and take part in student
life.

David: Are you planning to charge?
No,

David: Are these numbers from scheduling?
yes

Joy: How many people are you expecting?
Well since this is the first time we're having this event, were not really sure but it
shouldnt be more than about 75.

Ashley: How are you planning to advertise for this event?
Well we want to use the commons package. We're going to rely on that and UMBC
spotlight,
facebook, etc.

Ashley: Are you going to use carryover for this event and donate all carryover to the
charity?
Well our president is more aware of the finances and she'll be here soon, shes running
a litle late because of the traffic.

Final Event Planning Meeting:
Joy: can you tell us about the event.
Well about a week before the event we're going to try and have some students who arent
that involved in the organization come in and help set up, etc. We want to make sure
everyone in our organization knows whats happening, and to find out how many of them
will be attending, etc.

Joy: How many people wil be at this meeting?
Probably 10, we're not sure yet though.

Thank You

Club Cheer
Titan Competition:
Joy: Can you tell us abou tthe event
Its on pier 6 in Baltimore, Its a competition, we went last year.

Ashley: Do you have to try out for this?
Well we have a club and a team. The club is open to everyone, the team has try outs
for
competitions. Everyone goes to the event but only the team participates and have to
pay
registration fees.

Ashley: How many people from the club are going and how many from the team?
Well one person from the club is not going. There are 15 people going, 14 are competing
and one isnt.

Fouad: Where did you get the bus quote from?
From UMBC transit.

Yasmin: Are you planning to use your own money?
Whatever we dont get from you we'll pay ourselves, we wont be able to pay the buses
because we dont have that much but the registration we can pay.

Fouad: How are you advertising for this?
Fliers, newspapers, facebook.

Joy: How much is the registration fee per person?
Its $35 per person.

Thank You

Voting:

Womens Collective Final Even Planning Meeting:
For:4
Opposed:0
Passes

Pink Party:
For:4
Opposed:0
Passes

Club Cheer Titan Comp:(Only bus)
For: 4
Opposed:0
Passes

Alpha Phi Omega Tabling
We're asking for money for tables so we can sit out on main street and talk to people,
get our name out there, try to recruit ppl, etc.

Go Club Go Tournament
Joy: can you tell us aobut the event?
WE're requesting money for our Spring tournament which is coming up in April. We have
about 100 ppl coming, a lot of which are from UMBC, and many from the American GO
Association. Anyone whos a student at UMBC can come and participate, no experience is
needed. Non students have to pay to participate. We got some money from another
foundation
and we're using that as prize money. We're using this as a qualifier for a bigger
tournament in China.

David: Are you using some of your carryover funds for this?
Yes we probably will.

Ashley: Are you goint ot be reusing the banner every year?
Yes, whenever theres a uMBC go Club meeting we'll use the banner again. Its just a
general
club banner.

Thank You

Voing on Go Tournament:
For: 4
Opposed:0
Passes

Voing on Tabling:
For:4
Opposed:0
Passes

MUN National Model UN
Joy: Tell us abouut this event
Its a conference we've participated in for the past few years. We've started winning
awards at this conference, we're ona 3 yr winning streak. Theres about 28 people
from UMBC
going there. Its a pretty big deal.

Joy: How much are hotel rooms?
Well we're putting 4 ppl to a hotel room which is the max allowed, we have 6 hotel
rooms,
hotels in new york are pretty expensive so we're trying our best to cut down
expenses as
much as possible.In the past you've covered delegate fees and thats a big chunk so that
would be great. IF you could cover that we would be extremely happy and if you cover
some transportation we'd be ecstatic. Our program is bringing a lot of recognitition
to UMBC and we're doing well. We do fundraise a lot but its sometimes not possible
to fundraise the amount we need. We're tryin to build an alumni base but we stil need
some help from you.

Yasmin: How many nights is the hotel for?
Its for 4 nights, the conference is meant to be 5 nights but we're leaving the day the
conference ends to cut costs.

Joy: The delegate fees are per person/
yes its a $125 per person. It covers hotel services, tags etc.

Joy: HOw much is the hotel per night?
ITs $209 per night, and its the hotel for the conference.

Thank You

HIndu Studens Council
Raascals Performance:

Joy: tell us about the event
Well theyre a team from UMBC that performs around the state, theyve been invited to
perform
and we just want to give them money for transportation.

Yasmin: Is it a UMBC group performing at UMBC?
no theyre going to be performing at Penn state.

Joy: What are the costumes for?
Well theyre the traditional indian costumes and theyre renting them

Joy: How many people in the group?
16 people.

David: Transportation is $20 per person?
IM assuming thats gas, i think theyre taking their own cars, the person whos directly
involved in this is coming he'll have a better idea.

Yasmin: SO this is a compettion?
Yea its a competition they got invited to at PEnn State, anyone can join, but as of now
its set for this competition, but its open to anyone to join. Theyve already spent a
considerable amount of their own money tey just need a little bit of extra help.

FASA Pisahan:

Joy: tell us about the event.
Its our annual filipino culture show every year. We have cultural performances, etc
such
as singing, dancing, martial arts, etc. We have it every year.

David: Are these numbers from he scheduling office?
All the numbers are from last year so theyre pretty accurate.

David: Hav eyou had a safe meeting yet?
WEll we've met with scheduling, but not the safe committee.

Joy: Do you hav a room reserved?
Yes its in the UC, we're gettig a food waiver.

Joy: We'll probably table this to give you time to meet the safe committee and then you
can come back with better numbers.

Ashley: Are you oging to be reusing the costumes and props?
We'll be reusing them every year, last year the costumes werent accurate, last year
someone
from the filipino embassy came and they werent happy with the costumes so we're
trying to
rebuild our costume stock.

Thank You

MUN Voting on ($4800 for travel, delegate fees)
For: 4
Opposed:0
Passes

HSC's Raascals Performance:
For:0
Opposed:4
Fails

FASA tabled

Black Artists Society:

Book of Poetry:
Joy: Tell us about the event.
We had people submit their poems to us and we're going to create a book out of
everyone's
original poetry. We want to get them printed and sold to the campus, etc.

Ashley: So anyone could submit poems?
Yes, it wasnt based on how good the poem was or anything like that, but it was just
basic
expression. Anyone on campus could submit.

Ashley: Did you advertise for this?
Yes we did. We just had a question, the only reason we wanted to sell back was so
that we
could obtain our own budget. How would you suggest we obtain our own budget without
charging
our own students?

David: Well if you wanted to use your own carryover then you could charge students
all you
want but if SGA funds you then we dont want to see students charged since they already
pay the student activity fee.

Joy: So would you want the money from us and not charge students?
David: You can always come back to us after speaking to your organization.

Tabled

Organization Representation:
Joy: Can you tell us about this
It would be a banner stand that we would use everytime we'd have an event.
Basically we'd
use it to advertise for our events, organization, etc. We were going to speak to
Common
Vision about actually putting the banner up.

Joy: Where did you get the quote from?
We got it from the internet.

Madden and Spades Tournamen:
Joy: Can you ell us about the event.
Its happening this sunday, its to help bring UMBC students together, We're going to
have
a madden tournament and a spades tournament. Theres a tv in the Patapsco basement
which
we'll use for the Madden tournament. The people entering the madden tournament are
charged
$3 per person, and people int he spades tournament are charged $5 per person.
Admission
is free for food, watching, etc, and participating in the tournament is optional in
which
case you have to pay.

Comic Book Series:
Joy: Can you tell us about this.
We're trying to print a comic book series, on our website we're goign to have the comic
book, we're just trying to get publicity for our art, drawings, etc. We're not
trying to
make a profit or anything, we're just trying ot get our names ou there. WE want to try
and get these comic books printed whenever we want to put a book out.

Joy: Do you pass these out?
Yes.

David: So you wont be charging for these?
Right, we'll be passing them out for free.

Thank You

Ballroom Dancicng Latin Dance Night:
Joy: Tell us about the event.
We did this in the fall and it was extremely successful, we had about 150 people.
We're tryign to do the same thing this Thursday. This is going to be an open floor
event to everyone, we're trying to bring this to the campus to get people involved.
Its an hour long dance lesson and then an open floor. We want beginners to come and
learn
to dance from our experienced dancers.

Joy: What time is this?
Its at 8pm.

Yasmin: Did you advertise for this?
Yes, we've been advertising through list procs, fliers, etc.

Thank You

Intervarsity Conference:
Joy: Can you tell us about this.
Its a conference/camp in Pennsylvania. ITs a chance to hang out with people from UMBC
and other colleges in the area.

Ashley: Can people not in intervarsity go?
Yes, we're encouraging people from outside the intervarsity to come.

David: What wil you do if more than 20 ppl sign up.
Theyll have to pay.

David: Would it be possible to spread the costs out over everyon who goes?
Yes

Thank you

College Democrats:
Joy: Tell us about the event.
The event is a political career internship fair. We're working with the baltimore
county
young democrats. We're trying to work withh the Shriver center and career center.
WE're
hoping to get 200-300 people. WE're goin to be advertising a lot on campus. Its going
to be an informative event more than a job offer event. We're going to try to bring
in some local politicians, etc to come and speak to students. We're trying to get the
governor to show up.

Yasmin: How many people do you expect?
It often varies depending on the politician, so we're not really sure.

Black Artists Society:
Voting on Organization Representation:
For:4
Opposed:0
Passes

Voting on Madden and Spades Tournament:
For: 4
Opposed:0
Passes

Comic Book Series:
For: 4
Opposed:0
Passes

Ballroom Latin Dance Night:
For: 4
Opposed:0
Passes

Intervarsity Conference:
For:4
Opposed:0
Passes

College Democrats Career Fair/Meet and Greet
For: 4
Opposed:0
Passes

Roll Call: Yasmin, Fouad, David, Joy, Ashley

Meeting adjourned 7:36pm

5:34 pm meeting called to order

Present: Yasmin, Fouad, Joy, David

Minutes approved from last week.

UMBC TV
What im pushing for is a video mixer to improve
quality for UMBC tv. Currently we're
using my laptop for live content but the quality
isnt great. We're going to do the
Presidential debates live but we need the video
mixer. We have a lot of requests to
stream things on campus live, but we dont have
the equipment. This month we're trying
to stream the presidential debates, the top
model, the 48 hours film festival ceremony.

Joy: So what exactly are you asking for?
WEll i'm asking for one of the options I've
highlighted on the handout.

David: So do you still want the monthly streaming
bill?
Well yes I am still asking for that but I've
found a cheaper alternative for that.
The fee will be $25 a month but it might bump up
to $50. FOr the presidential debates,
with the $50 about 10 people can watch.

Joy: Will this be resuable?
Welll the monthly fee will have to be paid every
month, but if I leave the next person will
be able to pick it up. Right now our club has
about 5 people but we're getting more people.
What I would like to be doing is independent Tv
kind of shows that would be for entertainment
rather than only campus events. The problem I'm
having with that is with people being
involved. Im having trouble getting enough people
for that kind of project.

joy: So you've gone through the different kinds
of set ups, which one is the best one?
WEll 5 would be the ideal. I just put that out
there. I have no clue what kind of funding
you would be able to provide but I just put them
there.

Joy: The monthly fees, is that something you have
to pay with a contract over a year or something
or is that by month?
Well I havnt seen a contract yet but i'm only
getting it for the one month for the
presidential debates. With set up 4 i Wouldnt
need the monthly fee and with set up
2 and 3 I might be able to work it but i cant
guarantee that.

Yasmin: So youre askin for the set up, the two
wires?
Well purely for the presidential debates i'm
looking at set up 1 with two of the cables
at the minimum. For the debates I have my own
camera and a friends camera and someone
elses camera. The third camera isnt required for
the debates but I dont want to rely on
friend's cameras. The cameras if funded could be
used for all kinds of campus events.
Essentially what set up 5 has is 4 cameras coming
in and the LCD monitors displaying each
camera's input and the final product. Basically
I need some sort of monitor.

Thank You

Confirmation of April Lewis:
Its my last year at UMBC and I was in SGA last
year but not this year. I figured I wanted
to get involved in the election without having to
run for anything. David Hoffman asked me
to try for it and I decided to.

Alpha Epsilon Pi- Israel Cultural Celebration
Joy: Tel us about the event
Its the 60th anniversary of Israel's indpendence
so that week there are going to be
events to celebrate it. We're hoping to have a
tent on Ericson field on Monday te 5th
about Israel. Basically we're asking for funding
for food for 50 people. We're hoping
to have a 100 people show up over the course of
the event. I foudn the cheapest tent
rental quote. We want to do a lot of advertising
with a banner and fliers around campus.
Ive tried to get Ericson field but if we dont get
it then we've asked for the COmmons Terrace.

David: Its open to all UMBC students?
Yes, its free to students, theres no offcampus
advertising. This isnt the full budget but we've
received some funding from other organizations
off campus as well.

ASA Jambo Night:
Joy: Can you tell us about the event.
Its a culture show we have every spring semester.
We show people what Africa is all about.
We have fashion, drama, performances, etc. Its
usually sold out every year.

Joy: Can you tell us about the contract money for
7000.
We have a pretty popular African musician coming
all the way from Nigeria. We have a fashion
designer designing for the fashion show so those
two reflect the contract.

Christine: Are you charging?
Not UMBC students but non students we are.

Joy: Is the food from sodexho?
No we have a food waiver.

Joy: how many people are you expecting?
Capacity of the ballroom so 450.

David: What kind of set up is it?
THeatre style.

Joy: Do you have more of a breakdown for the
contract?
ONe of the musicians is 3500, the fashion show
we're not sure but she said $500. Someone
else charged us $1000 to perform and another
charged a $1500.

Thank You

Agape Kings Dominion Trip:
Joy: Can you tell us about the event.
WE have extra money left from the initial
allocation. Basically we wanted to get students
together and try to have them pay as little as
possible. We're trying to cover transport and
food.

David: How much exactly are you trying to
reallocating?
Well we have about $345 which we're reallocating
towards tickets.

Joy: How many people are you expecting?
We're hoping for 30 people.

David; how much is each ticket?
33

Joy: How are you paying for transportation?
We're paying from our organization.

David: If more people want to go will you just
spread it out per person?
Yes

Thank You

Confirmation of Jeremy Nevitt, Kristopher Dela
Cruz, April Lewis, Chris Cromwell and Ben Ring
For: 4
Opposed:0
Passes

Israel at 60:
For: 4
Opposed:0
Passes

Jambo Night:
Voting:
For: 4
Opposed:0
Passes

UMBC quizbowl:
Joy: Tell us about the event.
Its our national tournament that we qualified for
after winning regionals.

Ashley: What are the requirements to be in
quizbowl?
Anyone cann join it.

Ashley: But to go to the tournament what are the
requirements?
I noted that anyone could show up for the campus
tournament but you hav to qualify to go to
nationals. We won regionals so we get to go to
the national tournament.

Joy: Is this the last thing youre asking for for
the year?
We may ask for more but theyd be local
tournaments so the only costs there would be
registration fee. So i think we can safely say
this is our final request for the year.

David: YOu received $615 at the beginning of the
year of which only 150 has been spent.
Yes we're about to spend another 190 but the
remaining 300 or so we want to save for
tournaments that could occur locally for our
members who arent going to the nationals.
We are opening to using that for this event but
we'd like to save it for the rest of our
members.

Yasmin: Wheres the tournament?
In Minnesota in St. Paul.

Fouad: So five people are going?
Yes

Thank You

Freedom Alliance:
Drag Show:

Joy: Can you tell us about the Drag Show
Its an event we do every May. Its open to
everyone and we hav prizes, etc from people who
support the GLT community. We have student judges
and an outside judge to host the event.

Joy: Where is it being held?
The UC ballroom.

Joy: And these are all quotes from them?
Yes

Joy: how many people are you expecting?
About 300.

James: You said something about a host?
Thats someone to run the drag show, introduce
people, etc.

Joy: Do you have to pay for the host?
Yes

Christine: Who did you have last year?
We had one of the big drag queens from Baltimore
come here. We've had students host it before
and the year before that we had Andromeda who is
very big in Baltimore. We try to bring
big people in. we're trying to get one of the
Charm City Boys. Its a big drag king group
in baltimore.

yasmin: How essential are the hosts?
Very Essential, they run everything on stage and
do their own acts as well.

Breaking the Silence:
Joy: Can you tell us about this event.
This year its ocurring on April 25th. Some
people stay silent the whole day to commemorate
the event. We hand out fliers, etc. This year
we'd like to have a bigger event and bring
a band in. The band would bring their own
equipment so thats included in the $300. The security
is the same as the Drag show because we expect
the same number of people.

Christine: Whos the band?
Odd girl out, theyre a big band in Baltimore.

Joy: How many people are you expecting for this
event?
We dont know.

David: have you been to the safe committee yet?
No

Thank You

Breaking the Silence Tabled

Agape:
Kings dOMinon trip:
For: 0
Opposed:0
Fails

Quizbowl:
Taking off: Meals,airport travel expenses.

Funding: Hotel, Airfare: $2184
Discussion: Too much money for 5 people.

Honors College Council:
Mirror Ball:
Joy: Tel us about the event
Its going to be open to the entire student body.
We're hoping to get upwards of 100 people.
We're going to have food, refreshements. Its
just a time to get together and have fun.

Joy: Wheres it being held?
Skylight room.

Joy: Is it free to students?
yes

Yasmmin: And thhe marketing?
Thats just fliers, banners, etc.

Equestrian Club
Tshirt making party:
Joy: Can you tell us about the party?
We're going to have a little party on campus.
WE're going to get blank tshirts and get together
to make tshirts.

Joy: How is it related to your mission?
Well we want to show we're more a group, we want
to bring people who arent in the club but
are interested togehter.

Joy: How many people are you expecting?
10

Joy: Is it people in the club?/
Right now yet, but its open to others.

Joy: Can you explain about the administrative
fees.
We're sending letters to potential sponsors.
WE're in the middle of being a club sport
and a special interest club. To let the RAC know
that we are interseted in become a club
team, we need to show them that we're
professional.

Joy: How many letters do you plan to send out.
About 30. Some of the letters go oversees
because theyre international companies.

Virtual Showjumping Tournament:
Joy: Can you tell us about the event.
That was actually cancelled. The sportszone told
us that their tvs werent compatible with
gaming systems so we would have to use the
gameroom and we didnt want to do that so
we decided to postpone it.

Joy: Are you going to come back for anything else
this year?
WE wanted to ask for a bus to go to Pimlico for
an event called Preakness. We wanted to know
how student orgs go about getting a bus.

David: Getting a UMBC bus for this event might
not be a good idea but you can contact an
outside company.

Yasmin: Are you advertisig through facebook or
anything?
Well we could, we have a website with a calendar
of our events but we could advertise.

Back to Quizbowl:
Cutting $333 for one hotel room(pending
reallocation from current SGA account)
For: 3
Opposed: 1
Passes

UMBC Freedom Alliance:
Voting on Drag Show:
For:4
Opposed:0
Passes

Voting on Honors College Council- Mirror Ball(SGA
Cosponsorship GL expenditure)
For:4
Opposed:0
Passes

Equestrian Tshirt Party:
For:0
Opposed:4
Fails

Equestrian Administrative: (Cutting Stamps down
to 75)

Voting:
For:4
Opposed:0
Passes

Game Developers Club Digital Entertainment
Conference:
Joy: Tel us about the event.
We get speakers to come in for this conference in
several fields. Historically we've had
200 people each year, hopefully we'll have more
this time because we're starting earlier
and we're advertising more. WE're having 6
speakers from the industry as well as someone
from microsoft. Its going to be free for
students and even non students.We know we cant give
them gifts or anything, but we've had Sodexho
give them lunch and meet everyone in the club
meet them.

Joy: How many people are you expecting?
250 and thats throughout the day. The most we'll
get at any one event is 150. The reason
is because we have speakers from all different
fields so someone interested in art isnt going
to come to see a speaker on programming.

yasmin: Who is the lunch open to?
Its open to the club, the speakers and people
directly involved in holding the event.

Ashley: So anyone can come to the event?
Yes, but not everyone comes to the lunch.

Voting on Digital Entertainment Conference:
For: 4
Opposed:0
Passes

UMBC TV:
James: The fire wire card and the two cords are
the essentials for the debates, the other stuff
isnt essential yet but it would help him.

Voting on 70 ft firewire cable, recurring fee,
firewire card, camera:
For: 4
Opposed:0
Passes

NSBE End of the year Gala Dinner:
Joy: Tell us about the event?
Its to round of the year and get everyone
together. We're getting students and companies
together. We're giving out awards and having
food.

Joy: How many people are you expecting?
70

Yasmin: Whos invited?
Its open to everyone but we have a max capacity
of 70.

Joy: Is the quote from Sodexho?
Yes

Joy: Is it in the skylight lounge?
yes

Thank You

Voting on NSBE:
For: 4
Opposed:0
Passes

Meeting adjourned at 7:37pm

Meeting called to order 5:33pm

Present; Yasmin, Fouad, Christine, David, Joy

Perfected Praise Dance Fest 2008
Joy: tell us about the event.
Its an event that we want to hold annually. We started last year. We invite
different dance ministries to come. Its a
christian event. We've advertised off and on campus. Thats the biggest event we
hold. We initially wanted to join
a liturgical dance network but the fees were too high. The fees that we originally
had allocated to that we wanted to
move towards this event.

Fouad: It says youre charging for tickets, are you charging admission?
Yes, UMBC students are free but non students have to pay.

SGA Advisor: So are you requesting a reallocation or an additional allocation?
WE're requesting $600 dollars from our budget to be reallocated and an additonal
allocation of $300.

Yasmin: How many people do you expect?
200, its going to be held in the UC.

Thank You

Tea Empire Enchanted Herb Garden and Tea ROom Trop
Joy: Tell us about the event.
Its basically a field trip to a tea room

Fouad: Where is the $25 going towards?
Its towards the tea room to pay for admission, etc.

FOuad: SO youre just carpooling therE?
Yes

Yasmin: How are you deciding on the 18 people?
Well the whole list proc has 250 people so they replied and we decided after that.
Basically
18 people replied.

Joy: If more people want to go will you divide the costs?
yes, what if people drop out?
David: You could always reallocate it to something else or fill in the spots.

Voting on Go Club Issue:
For: 4
Opposed: 0
Passes

ASU Layleena:
Joy: tel us about the event.
Its a cultural event on May 3rd. ITs going to include cultural dance, belly dance,
a cultural fashion show, food,
etc. ITs free to UMBC students and $10 for non students.

Fouad: where is this going to take place?
Skylight room.

Ashley: What is the $500 for contracts?
Its going to be less than that. Its for a singer and its only $100. Its for a
dance team and they charge $100.

Joy; How many people are you expecting?
about 150.

Fouad: Are you gooing to re-use the costumes?
Yes.

Yasmin: Are you advertising on campus?
Yes we're advertising through common vision. We're gettin a banner and 2 posters.

Thank You

Back to the Budget:
Voting:
For: 2
Opposed:1
Abstaining: 2
Passes

Perfected Praise:
For: 4
Opposed: 0
Passes

Tea Empire:
For: 4
Opposed: 0
Passes

ASU:
For: 3
Opposed: 0
Abstaining :2
Passes

JL22- Quadmania After Party:
Joy: WE're trying to hold a mini after party in the cabaret. SEB is paying for the
sound and lighting. SEB is asking us to
fund the DJ.

SGA Advisor: This is in no way an SEB event so that means its SGA's responsibility
to collect tickets, etc.

Ashley: So if this was to be advertised, SGA will have to advertise for it. I think
SEB might want to say its their event.

David: $1000 has always been allocated for the after party so we dont need an
additional allocation, we just need to reallocate
$400 from the $1000 towards this and me and Jay can do that.

Meeting adjourned at 7:17pm

Meeting called to order at 5:33pm
Present: Yasmin, David, Christine, Joy

Transloc Bus Tracking system supplement:
Extra $15,000 in addition to initial $45,000 required.

BSU Experience Weekend Bustrip:

Joy: Can you tell us about the event.
WE tried to go through UMBC transit but it wasn really efficient. David suggested
we go
through the Track teams company Dylans. The quote for leaving at 9am and returning
around 8
is about $1418. WE just need help with the transportation cost and then each student
would pay their entrance fee.

Yasmin: HOw many people are you expecting?
About 45-50, any extra people will drive.

Thank You

Men's Volleyball:

Joy: tell us about the barbecue.
Its basically a chance on the volleyball team and the UMBC community to come out and
have
a good time before the end of the semester. Is also to celebrate that we're now ranked
5th on the east coast. Also, its to build school spirit for the game we're having soon
after.

Joy: Is it open to all UMBC students.
Yes, open and free.

Joy: How many people are you expecting?
Atleast a 100.

Thank You

Voting on Transloc Tracking System:
For: 3
Opposed:0
Passes

Voting on BSU Bus trip:
SGA Advisor: You're talking about a group that wants to take members and prospective
members
to an amusement park. If you cant say yes to every group that wants to do this, then
you should be careful about funding any one.

For: 0
Opposed: 3
Fails

Asian Student Connectiong Awareness Forum:
Joy: Tell us about the event.
Its basically a forum that we're repeating from last year. Except this time, we're
focusing
on Asian topics. We'll have different organizations working together to create this
forum
and increase awareness.

Joy: How many people are you expecting?
30-40

David: And this is free?
Yes, to all students.

Thank You

UMBC Men's volleyball barbecue:
For: 3
Opposed: 0
Passes

Asian Student Connection Awareness Forum Voting:
For: 3
Opposed: 0
Passes

Voting on FASA Pistahan:
For: 3
Opposed: 0
Passes

Voting on FASA FIND Dialogue:
For: 3
Opposed: 0
Passes

Voting on HAPP Com Event:
For: 3
Opposed: 0
Passes

Pre Dental Society Recruiter:
Joy: tell us about the event.
Shes a recruiter who comes here every year from the University of Maryland: Baltimore.
We usually give her an honorarium but this year shes also staying for lunch. Shes also
on the admissions board there and so its a great time for our students to meet her.

Joy: So the $50 is just for lunch for her?
No its her, some students and faculty shes bringing with her and the head of our board.

Joy: How many people do you expect to show up?
We have a reserve list of 60 students but we're expecting 40-50 people.

Thank You

Pre Dental Society Recruiter fails as submitted to late.

Intervarsity Christian Fellowship Forum Tabled.

GES COM Annual BBQ:
David: Whens the date the event is happening?
I dont think we've picked a definite date yet for September but our officers for
next year
will make that decision.

Joy: Can you tell us about this event.
This is the fourth year we've had the event. Its a time to get all the GES faculy
and students
together, and anyone interested in joining GES. Its a social gathering to basically
get everyone
together at the beginning of the year.

Joy: Is it open to all students?
Yes

Christine: Where are you having it?
Last time we had it on the patio next to Flat Tuesdays, and before that we've had it
in the
Harbor patio. Its probably going to be one of these places, outside.

Thank you

Voting on GES Barbecue:
For: 3
Opposed: 0
Passes

Delta Sigma Theta missing todays meeting, will come next Tuesday at 5:40pm

Musicians for World Peace:
Joy: Can you tell us about the event?
Its a fundraising event, we're trying to raise money for a Katrina charity.

Joy: are you charging students?
No, we're only charging non students. We're having optional donations.

David: Have you already been to the Safe Committee and scheduling?
yes

Joy: How many people are you expecting?
About 50, we'd like to have more but we're not sure.

Joy: and this is in the ballroom?
Yes

Thank You

Voting on Rock for Relief:
For: 3
Opposed: 0
Passes

Roll Call: yasmin, David, Christine, Joy

Meeting adjourned at 6:53pm

Meeting called to order 5:32 pm

Roll Call: Yasmin, Fouad, Christine, David, Joy

Meeting from last week approved.

Stress Free Zone:
Joy: Tell us about the event.
Basically we needed a General ledger allocation of $1400 for stress free zone next
year.
The allocation has already been approved by the senate.

Thank You

Voting on Budgetary Policy change legislation:
For: 4
Opposed: 0
Passes

Voting on GL expenditure for Stress Free Zone:
For: 4
Opposed: 0
Passes

GES COM FBL169:
David: They had money allocated from their budget but we also gave them an additional
allocation last week. We're just going to pull back what we gave them last week
since they
already have money for it.

Voting on FBL169
For: 4
Opposed: 0
Passes

Skydiving Club:
Cannot fund parachute as they are a sports club.
Can fund Baltimore trip as it is open to everyone. However, $60 of request is for only
club members so cant fund that part. Can fund $400 however.

Parachute Repair(since still a sports club):
For: 0
Opposed: 4
Fails

Voting on $400 for Baltimore trip:
For: 4
Opposed: 0
Passes

Equestrian Club Washington INternational HOrse Show:
Joy: Tell us about the event.
We're taking people to the washington horse show.

Fouad: How many ppl are going?
4 people, tickets are $40 each.

Fair hill International:
Joy: Tell us about the eveent.
Its another show, tickets are $15 each. WE want funds for 4 ppl.

Christine: How many active members do you have?
10.

Christine: Howcome you arent asking for money for more people
Well we only have 4 confirmed, when we get more we'll know for sure. We're going
to advertise.

Thank You

Freedom Alliance:
Drag Show:
Joy: Tell us about the event.
We already requested money for it. But when we went to scheduling they said that there
were additional housekeeping costs.

Fouad: Are these numbers additional costs or new total costs?
These are the additional numbers we need.

David: You have some events in April and May that are happening, are you going to
reallocate those funds?
Well the event youre referrin to is Pride week which already ocurred. We spent most
of the
money for that.

David: We have a policy about asking for funds less than 2 weeks before an event.
Well we were initially told by scheduling that there would be no costs for what
we're asking
for now. They only told us a few days ago that we would in fact have these costs.

Yasmin: When is the event?
Its a week from today, next Tuesday.

Thank you

5:35pm meeting called to order.

Roll Call: yasmin, Fouad, David, Christine, Joy

Minutes from last week approved.

JSU BBQ:
BBQ will be held on Erickson Field, the day of Involvement Fest. Just requesting money
for Food, advertisements, and napkins, etc.
Expecting 30 people.
Open to all UMBC students.

HOmecoming Shabbat:
Advertised every year during homecoming weekend. Plan to have it in the skylight
room.
Just requesting money for advertising, food, decorations.
Expecting 100-200 people.
Open to all UMBC students.

FBL219-
Already given money in initial budget for money requested in additional allocation.
Gave
double amount as we gave them the additional allocation as well. Pulling back this
additional
allocation.
For: 4
Opposed: 0
Passes

Freedom Alliance:
Panel Discussions:
Panel discussion next semester for community involvement. Taking place in Flat
Tuesdays,
or skylight lounge. Open to all students.

Concert:
Concert to bring people into organization. On Erickson field hopefully,wherever is
available
need sound equipment,lighting, band.Open to everyone.

NCOD Week:
National Coming out day week,week of october 11. celebrates "Coming Out". Events all
week.
Toilet Training is a video about Gender Neutral bathrooms. Trying to buy the video
as the video comes with the rights to show it. Successful events,

Gayme Night Dance:
Trying to rent out game room.last year had 40-50 people.

Open House:
Over the same week as welcome week reception. First meeting, etc meet and greet,
for prospective
members.

Welcome Reception:
Freshmen orientation week open house.

Out for Work:
Conference in DC with speakers, etc about being out in the work place. $500 for
table for
20 ppl and gas money.

Luau:
Big outdoor party at beginning of year for new and returning members. This year
peer advisors
from UHS talked. Discussion, food, fun, etc. Usually in harbor courtyard. Open to
everyone,

Member Gear:
Trying to get T-shirts, pins and pens to promote Freedom Alliance. Havnt had them
in many years
but would like to get it started up again.
Joy: We usually dont fund T-shirts, but pens for involvement fest, etc can be funded.

Thank You

Chess Club
Tournament of College Champions:
New event in Texas in August. Any college in US allowed to send 3 representatives.
Just
asking for money to fly people there and hotel cost. No entry fee for tournament.
Choose
3 people firstly based on interest and then based on ratings. Whoever has the best
chance of
winning and tournament performance. Coach will make decision. Chess club is open
to any
UMBC student. Event is unlikely if no funding is given. If member with higher
rating than
someone on the team, the person not on the team would hav a better chance of going
as long as
they have a higher rating. Basing the 3 going on how particpative they have been,
how theyve
performed on tournaments, etc. Chess team money covers expenses for pan American
tournaments,
and Final Four. Chess team money goes to these 2 main events.

PreVet Society:
Baltimore Zoo Trip:
Zoo trip to all UMBC students, free to all Students. Baltimore is closer and free so
its cheaper.
Basically an opportunity to learn about animals, etc. Expecting 15-20 people, but
will take
as many as the bus can take. Advertising by fliers,spotlight, etc.

Thank You

Invisible Children
Movie Screening:
Takes place tonight but couldnt get any location.

Thank You

JSU BBQ:
Tabled pending JSU's obligation to pay $250 for debt.

Tea Empire September and October Meetings:
Try to have tea meetings every month. Money mainly for tea, snacks to go with tea, etc.

Thank You

Newman Club:
Opening Dinner:
Dinner for new members and prospectives to meet old members. Will decide on food after
choices are seen.Expecting 20-30 people. Will be in the interfaith center. Open to
all students

Halloween Party:
Another social party, just for members to get together, etc. Open to all students.

Thank You

Pagan Student Union
Cookout:
Part of Pagan Pride weekend. Open to everyone, expecting atleast 50 ppl, held on a
Friday,
Already have a list of food needed from Giant. Only requesting money for food, we're
buying decorations, charcoal, etc out of our own carryover. Will be held near Lot 17.
Open to everyone and free. Basically our meet and Greet.

Trip Pagan Parade:
Held on a Saturday.Want to rent bus to take students at UMBC to the Baltimore parade.
Will represent UMBC there. Quote from UMBC transit website. Not sure of exact quote.
Currenlty based on $72 per hour for 5 hours. Will rent van for 14 people and if
more people
want to come, will take own cars.

Dispelling the Myths:
Working in partnership with the Mosaic.Asking for money for pizza, food and pamphlets.
Expecting 20 people. held on a thursday as part of Pagan Pride weekend.Held in Mosaic
center and open to everyone.

Divination Workshop:
Part of our workshop series.We're asking for $70 to buy playing cards, dice, cups,
etc for
different forms of divination, as well as food for people.

Halloween Celebration:
Ran this last semester but we're going to have it in a smaller room this time to
make it
more successful. We're only asking for some of our costs. We're going to have a
variety
of activities, etc. Some of the divination will not be free though.
Basically just need $150 for decorations, etc. Will be free and open to all students.
Expecting 100 people.

Thank You

Chess Club:
Voting on Full Amount:
For: 1
Opposed: 3
Fails

Pre Vet Society:
For: 4
Opposed: 0
Passes

Tea Empire:
For: 4
Opposed: 0
Passes

Newman Club
Opening Dinner:
For: 4
Opposed: 0
Passes

Halloween Party:
For: 4
Opposed: 0
Passes

Pagan Student Union:
Cookout:
For: 4
Opposed: 0
Passes

Pagan Parade:
For: 4
Opposed: 0
Passes

Dispelling the Myths:
For: 4
Opposed: 0
Passes

Divination Workshop:
For: 4
Opposed: 0
Passes

Halloween Celebration:
For: 4
Opposed: 0
Passes

Alpha Phi Omega:
Smoothie Night and Game Night:
Recruitment events at the beginning of next semester. Open to everyone. Trying to
recruit
people. Basically a social event for people to get togheter. Requesting money for
food.
Will have advertising, etc.

Thank You

Freedom Alliance:
Panel Discussion:
For: 4
Opposed: 0
Passes

Concert:
For: 0
Opposed: 4
Fails as they dont have a performer yet.

NCOD Week:
For: 4
Opposed: 0
Passes

Gayme Night Dance:
For: 4
Opposed: 0
Passes

Open House:
For: 4
Opposed: 0
Passes

Out for Work:
For: 4
Opposed: 0
Passes

Welcome Reception:
For: 4
Opposed: 0
Passes

Member Gear(Excluding tshirts, cutting pens down to $50, total $150)
For: 4
Opposed: 0
Passes

Luau:
For: 4
Opposed: 0
Passes

Alpha phi Omega:
Smoothie Night:
For: 4
Opposed: 0
Passes

Game Night:
for: 4
Opposed: 0
passes

roll Call: Yasmin, Fouad, David, Christine, Joy
Meeting adjourned 7:08pm

5:33pm meeting called to order

Present: Yasmin, Fouad, David, Christine, Joy

Minutes from last week approved.

Social Work Association:
Welcome back party:
social event for old and prospective members to meet. Advertising through social work
department. Fliers in computer labs, social work list proc etc. Food from Sorentos.

Thank you

Voting on Social Work Party:
For: 4
Opposed: 0
Passes

JSU:
Have $300 from Hillel, have completed fundraiser to provide their share.

Voting on BBQ:
For: 4
Opposed: 0
passes

HOmecoming Shabbat:
For: 0
Opposed: 4
Fails

Hindu Studentst Association:
First General Body Meeting:
First meeting of the semester. Everyone comes back and we et members together and
prospective
members. We're going to have food, etc.

Garba:
Dance program open to al lstudents. We'll book the ballroom, theres going to be a
live band
and DJ. ITs a cultural event. Quotes from last year. Going to advertise through fliers,
posters.

Thank You

Amnesty INternational
Movie Event:
Showing a movie on campus. Have the license to show the movie. Expecting 20-30 people.
Advertising with fliers, etc. Free and open to all students.

MId Atlantic Regional Conference:
The conference this year is in Western virginia. Its the main thing that we do, its
the gathering
for all the chapters of our organization in the area. We're expecting 21 people,
we're going to
have to fundraise even if we get all the money we requested. Any student can go
we'll just split
the money between everyone and fundraise the rest. Last year we had 30 people going.

Guantanamo Bay Demonstration:
Organization members will dress as detainees on Main street and collect signatures
for our
petition. The quotes for the costumes are from our area coordinator. The event will be
in October. We're expecting 10 people to dress. We're advertising for the event as
well.

Banner:
We're trying to get a banner as well as flags to stick in the ground to generate
awareness
of the Israel- Palestine conflict. We're collaborating with the Arab Student Union
as well.

Sikh SA
Gurpurab
Biggest event of the year. Held in UC last year. We have a PPT presentation by board
members.
Its a educational event where we teach poeple about our religion. After that we
have a
dinner and music. The dinner is formal also and everyone dresses up. Itll be in the
first
week of October. The quotes are from the restaurant tat we're catering from. The
room rental,
security and equipment quotes are from last year.

Paath Prayer Service:
Monthly prayer service at Interfaith center. Open to everyone, where we pray, and
eat a small
serving at the end of the prayer.

New York Trip:
Had it this year but we didnt have enough funding so we went with College Park. Its
the biggest
event for Sikhs in the US. If we dont go with the school everyone ends up going
anyway, so
we wanted to the school to go as a group. Its a day trip starting at 7:30 in the
morning and
come back at 10 at night. This year we had about 25 people go. The bus quote is from
UMBC transit. Open to everyone, we're advertising through common vision, etc.

Thank You

Poli Sci COM:
Brown Bag event:
We choose a professor from our department, usually its a general Q/A with them. The
event
provides an informal environment to develop a relationship with a professor. The
cost is for
light refreshments. The honorarium is for the speaker. Open to everyone, advertising
through
list serv.

Capoeira
Festival
Brazilian martial art dance fightin form. The festival is basically to initiate our
members
into the art. Basically like getting a belt in other martial arts. WE need the
traditional
instruments which we requested funding for to actually hold such an event. A lot of
our members
need to progress in the art and we need to have this event in order for them to do
so. Its
also something that would be open to everyone and the community. The t shirts are
something
we would sell to fundraise for a future event or to fund this event. The event would
be free to
UMBC students to watch. Any student can join the club, but someone who hasnt trained
cant
really particiapte in the event other than watching as it would be dangerous for
them. We'd
like to have fliers made to post on campus. Most of the advertising generally
happens through
emails. The plane ticket request is only half the cost for the ticket as we have to
pay for
him to come here from brazil. We're going to fundraise the other half of the ticket.
We're also going to have other teachers come in who aren't as high up as our main
"Mestre."
We cant do the event without the Mestre. We also need the instruments for the club
so that
they last for the club in the future. Right now we use our own personal ones but we
need
something for the club.

Thank You

Orthodox Christian Fellowship
Coffeehouse
Its an event we have in September. Its an open mike for students to perform. itll be
in the
sportzone. We're going to provide coffee. We've had the event twice this past semester.
The $50 is for the equipment. Its open to everyone and free.

Thank You

Pre Med Society
INvolvement Fest Fall 2008
We're trying to bring a blood pressure machine, other medical equipment to generate
some
interest. We're also trying to get Pre med society pens.

Yasmin: Your pen quote seems a little pricey, could you try pens.com, theyre a lot
cheaper
and provide decent pens.

We'll try that. We want pens to advertise to students.

Guest Speaker:
We have guest speakers from different institutes and our members can interact with
them, etc.
Its a great opportunity for members, and students.

thank You

Hindu Student Council:
1st General Body Meeting:
For: 4
Opposed: 0
Passes

Garba:
For: 0
Opposed: 4
fails as quotes are not accurate, need to have scheduling meeting.

Amnesty International:

Voting on Movie Event:
For: 4
Opposed: 0
Passes

Mid Atlantic Regional Conference:
For: 4
Opposed: 0
Passes

Guantanamo Bay Demonstration
For:4
OppReosed: 0
Passes

Banner
For: 4
Opposed 0
Passes

Sikh Student Association:
Gurpurab:
For: 0
Opposed: 4
Fails as quotes innaccurate, havent had appropriate meetings.

Prayer Service:
For: 4
Opposed: 0
Passes

Bus Trip
For: 0
Opposed: 4
Fails as they arent sure of the date yet.

Poli Sci COM:
Brown Bag:(removing honorarium)
For: 4
Opposed: 0
Passes

Capoeira:
Cant fund as its a sports club and we cant fund equipment for sports club. Suggest
they
change status to special interest group next year.

Festival:
For: 0
Opposed: 4
Fails

Orthodox Christian Fellowship:
Coffeehouse:
for: 4
Opposed: 0
Passes

Pre Med Society:
Involvement Fest Fall 2008:(cutting pen request to $50) make $50 standard for pens
For: 4
Opposed: 0
Passes

guest Speakers:(change gifts to honorariums)
For: 4
Opposed: 0
Passes

Chem Biochem COM:(cutting guess contest as it is a prize)
For: 4
Opposed: 0
Passes

Pre Pharmacy Club
First Meeting of the Year:
We have a table at involvement fest and have a big first meeting. Its basically for
everyone
to get together and go over what we have planned for the semester. We're expecting
30-40
people. We're getting pizza. Free and open to everyone.WE're advertising at
involvement fest.

Voting on First meeting:
For: 4
Opposed: 0
Passes

Engineering COM- Back to School meeting(did not attend, we can vote since under $500)
For: 4
Opposed: 0
Passes

guest Speaker:
For: 4
Opposed: 0
Passes

South Asian Student Association:(did not attend)
Can only vote on INvolvement fest as under $500.
For: 4
Opposed: 0
passes

Fall BBQ and Ajooba fails as over $500 and org not present.

Chinese Student Association: (not present, under $500)
First General body meeting:
For: 4
Opposed: 0
Passes

Perfected Praise(not present)
Uniforms(not present to explain)
For; 0
Opposed: 4
Fails

New Student Interest Meeting:
For: 4
Opposed: 0
Passes

Roll Call: yasmin, Fouad, Christine, David, Joy

Meeting adjourned at 7:20pm

Call to Order: 5:37 pm

Roll Call:
Silva
Harsh
Stefan
Christine
Yasmin

Confirmation of Nayana Davis as Chief of Staff

David Hoffman: You and the Senate were elected, so there is so scrutiny involved in making sure the appointed positions have the best interest of the student body in mind. So its your job to decide if she will serve well enough in this role?

Yasmin: What do you see as your main role?

Nayana: Being a liaison between the different branches along with the accountability

Stefan: Whats your time commitment

Nayana: I originally planned to attend all of these meetings, but due to time restrictions I plan to alternate

Passes 4/0/1

Pride Committee Meeting Reports

Nayana: As far as professionalism goes, people found that there were concerns about being too involved in conversations to help students who walk into the office, as well as cleanliness and personal relationships going too far in the office. The idea of having a customer service training for all SGA members was suggested. We also did updates on the different projects and what the different branches were up to.

Yasmin: Are there going to be minutes for the pride committee meetings?

Nayana: If you email me Ill send along my own notes as to what happened

Pre-Meeting Discussion

Harsh: First off, I’d like to go over motions. To start, there’s informal legislation, which we can make whatever changes we want at this point. Then once there is a motion to vote, it becomes formal legislation, and then to change it or pass/deny it, it must be voted on.

David Hoffman: Friendly amendments are a way to informally change things on the legislation, which can be done if someone proposes the change and it’s seconded.

Harsh: As for rights and responsibilities, any member has the right to overrule the chair, through a motion. Secondly, it’s a responsibility to inform the organizations being questioned how their answers will affect the outcome if its in regards to a rule. Also, you should try to get to a treasurer training, so if an organization comes with a question you know what to do. We will wait till the end of the meeting to further discuss this.

Skydiving Club- Parachute Repair

Harsh: Would you mind telling us a little bit about this?

PR: This club was around a while ago, so this piece of equipment (referencing to parachute) was purchased in 1999. The AAD is a device that releases a chute, and it requires maintenance every 4 years

Harsh/David Hoffman: This is a hobby club, but falls under a restricted funding policy

Yasmin: So if this is repaired, it can be used for the next 4 years?

PR: Yes, it can for members who have completed a tandem jump

Harsh: Lets move on to the USPA national Collegiate Championship

PR: This is an event where 19 other college clubs come and participate in a competition in canopy control and accurate landings. The biggest thing is I think this is a great opportunity for UMBC, since last time we competed

Harsh: The roundtrip airfare, how many people is that for?

PR: Just 1, the other people don’t have their license

David Hoffman: The definition of a sports club is in part competition, so if today you brought up that you wanted to compete, you would probably be listed as a sports club. This being said, that puts some doubt on the parachute repair as well, as if you were a sports club we couldn’t fund your equipment.

PR: I do see what you are saying, but this club is a little different then other clubs. For us to be able to use this chute, we need these things, otherwise the chute is worthless. It seems to me that the only way around this is to make a parachute team for the competition, and a hobby club for the equipment.

Chinese Student Association

Harsh: Lets start with your meet and greet BBQ
CSA: This event is co-sponsored with VSA as well and its open to everyone who wants to come as well as free.

Harsh: Where is this being held?

CSA: Erikson Courtyard, so its pretty open

Harsh: How are you going to advertise for this?

CSA: Word of mouth, and we discussed this with ASIA and they said they would advertise this to the rest of the student body too.

Harsh: Lets move on to the Mid-Autumn Moon Festival

CSA: We are hoping to inform people about the moon festival and give cultural background

Stefan: Where is it?

CSA: Its actually here (Commons)

Harsh: How many people are you expecting?

CSA: Around 25

Christine: The SGA provides 100 free copies, if you want to expand your advertising

Harsh: Same with UMBC spotlight

Yasmin: Don’t forget to fill out the score sheet on the back of the paper for this event and the previous ones

INDS

Harsh: Mind providing a basic explanation of the event?

INDS: This is a fundraiser event, we will just be passing a hat or whatever and if you want to make a donation to Reggie Harris you can, but don’t have to.

Harsh: How were you planning on advertising?

INDS: We are on the events calendar as well as newspaper ads

Yasmin: Is the food from chartwells?

INDS: Yes, and the lodging fee is for the artist
Yasmin: How many people do you expect?

INDS: 150, but we can take up to 300. With the off campus advertising we want to be sure students are the main attendees.

Yasmin: You may want an admission fee for off campus students

David Hoffman: Are you aware of this going to the SAFE committee?

Yasmin: There is a meeting tomorrow, but no, haven’t heard of it

INDS: We haven’t heard of that, so not sure.

Hindu Student Council

Harsh: Mind explaining your event “First General Meeting”?

HAS: Its just our first meeting, we expect 40 or so people in the Sondheim building.

David Hoffman: Since you didn’t specify a date, and this was handed in on 9/5/08 this event has to take place 15 days from then

Request Withdrawal

Harsh: This next event, tell us about it?

HAS: Around 250-300 people, Dandiya

Yasmin: Last year you charged people to use the sticks, and then when you gave them back, they refunded half your money

HAS: The deposit should be a full refund, it was just to prevent people from stealing them

Christine: Are the water and refreshments free?

HAS: We haven’t discussed that but if we have to it will be free for UMBC students

Yasmin: Are these quotes from scheduling?

HAS: No, they are just from last year

Yasmin: Maybe we should wait till next week so you have time to discuss with your board making everything free and such

Tabled till next week
Deliberations:
Parachute Repair: Even with the competition, in general seems like it will be used for the club and available to all Passes 4/0/1

Championship: The fact that it’s a competition precludes it from being funded. Denied 1/2/1

Meet and Greet BBQ: Passes 3/0/1

Mid-Autumn Moon Festival: Passes 3/0/1

Benefit Concert: The issue with this is if the event by itself is valuable enough to the students, regardless of its charitable considerations Passes 3/01

Breakfast Teas: 3/0/1

Yerba Mate: 3/0/1

Coffee House: They were given $50, but were missing $4 to actually put there supplies on tables. Passes 3/0/1

First General Body Meeting: The issue here was they got their quotes from Sodexho and then the food service provider changed to Chartwells, increasing their quotes. It would also be worth exploring if Chartwells would be willing to decrease their cost for student orgs, what with them being a large customer source. Yasmin, Silva and Steve Gilmore plan to set up a meeting with a representative to discuss this. Passes 3/0/1

Post Meeting Discussion
- Go over the score sheet
- Steve Gilmore: Joint legislation next week for election night extravaganza for a $5-6k GL expense next time
- Back to earlier discussion: Treasurer training/Ice scream for great events

Last year we would contact organizations and let them know why/why not they were funded. Next week we will divide that up amongst us. Other things, be punctual, we should start a 5:30. Same with office hours to answer questions since the finance board is sort of like the face of the SGA.

The rules that guide the meeting: The finance board doesn’t have a formal document that guides them through their processes. We currently follow Robert’s Rules of Order. Things like an attendance policy and such are strictly laid out, same with choosing a chair. Maybe adopt the senate’s procedural rules, with changes.

Roll Call – Christine Missing

Adjournment

SGA Finance Board Meeting 9/16/08

Meeting called to order at 5:34pm

Roll
All members present

Pre-meeting discussion

Temporarily suspending policy for the Gospel Choir
Due to a miscommunication with the Finance Board, the Gospel Choir submitted their allocation request form only 9 days before planned event.
Debate as to whether or not temporary suspension of current policy would be appropriate, since new policy comes into effect October 1st
Since the allocation form violated both the old policy (14 days before event), and the new policy (15 days before event), the Finance Board decided not to grant the funds to the Gospel Choir.

Proposed changes to Legislation:
“And WHEREAS the student organization has been informed that it is bound by this legislation, to abide by any and all agreements reached with the finance board as conditions for receiving these funds.”
Potential revisions of proposed changes to legislation:
“bound by this legislation” considered too harsh.
Removal of “and” at the beginning
“Whereas the student organization has been informed that this grant of funds is based on its agreement to abide by any and all terms reached with the finance board.”
“…based on its agreement to abide by the conditions listed below”

Extra time before Jewish Student Union permits for post meeting discussion subjects.

Office hours
Reminder that all finance board members must schedule one office hour a week
Raffi Yousefian – Mondays 12pm-1pm
No other times were scheduled
Oracle Calendars
Reminder about calendars located on My UMBC, under dashboard.
Board Members should be sure to put their schedules up
Useful in helping plan events or emergency meetings.

First Year Ambassador Interviews
6 students apply
3 finance
3 senate
First Year Ambassadors do not have a vote, but are full members of the Finance board
Applications are still currently being reviewed
Should have new members in two weeks
Interviews scheduled Monday, Wednesday, and Friday, after 5pm and during free hour. Members of the finance board are allowed to attend

Discussion on dealing with organizations that violate agreements made with the finance board
Finance board limited to holding back funds that have been granted or preventing future funding
Issue should be taken up with student Organizations Committee first

Allocation Requests

Jewish Student Union
Event name: Chavalaz Roshashana hip-hop
Number of people expected: Between 100-200
Location: Out on the terrace
Questions/ Concerns
1. Is your organization running the DJ mixer?
Yes
2. How is organization advertising?
Commons, word of mouth
3. Is event free?
Yes
• Concern about group submitting allocations 14 days in advance. Reminder that As of October 1st, allocations must be submitted 15 days in advance.
• Concern that though event was stated to be free, the organization might not understand this as a condition – should be clearer about it in the future. This was followed by a rather long-winded debate about how to make it clear to student organizations that they are agreeing to terms set during the meeting with the Finance Board.
Decision: passed
Representatives in favor: 4
Representatives Opposed: 0
Representatives Abstaining: 1
Kinetic Sculpture Club
Event name: Team Building Workshop
Date: Changed from 9/27 to 10/4
Number of students expected
Location: Visionary Arts Museum
Questions/ Concerns
4. Is event open to all students, or just club members?
Anyone can come
• Not a lot of advertisement
• Location
• Suggestion to make a facebook group
• Actual event is held a week after indicated on allocation form
Decision: Passed
Representatives in favor: 4
Representatives against: 0
Representatives abstaining: 1
Gospel Choir
Event Name: iG-NITE
Decision: Funds Denied (see above), however SGA Finance board takes responsibly for the miscommunication, and will consider this when funding the Gospel Choir’s next event.
African Student Association
Event name: Cry for Help Ball 2008
Number of people expected: 350-400
Location: UC Ballroom
Questions/ Concerns
1. What country is featured this year?
Uganda
2. How will the event receive donations? Will the Association charge for refreshments?
No, food is free, - donations are voluntary. Will not charge students.
3. What are some of the issues in Uganda?
Child Soldering, kidnapping, lack of education. Working with an organization called “Books for Africa”
4. What is the contract for?
Trying to get a well-known person to speak at the event
5. Who are you bringing?
Famous Nigerian musician and political speaker.
6. Is $3000 the offer she made?
This is the amount she suggested for travel and room
7. How will UMBC students get tickets?
Students will use their red IDs at the door or pick up tickets from the commons
8. Will there be late charges for coming to event without tickets?
No
9. How is the event being advertised?
Sending out invites to various embassy and sponsorship letters, make use of flyers on campus
10. From where will food be provided?
Off campus. Didn’t have enough food last year
11. Talk to Invisible Children United?
Yes
12. Is the request for $250 just for flyers?
It will be use for other forms of advertisement
13. What kind of decorations will be at the event?
Flags of each country
14. What is the highest priority in funding?
The contract
15. Would you be able to pick a hotel for her? Maybe one that was less expensive?
The main cost is for the plane trip.
16. Is there someone you could get for cheaper, who lived closer?
Haven’t really looked into it, but she seems to be a very important figure in African politics, would help bring a crowd. $3,000 is better than expected. Can’t get her for any cheaper, would have to get someone else.
17. What does she do?
She is a musician and a speaker. She is the main speaker, but there will be others.
18. Do you think she’s essential to the event?
Yes. Some people are coming just to see her
19. Do you think that this will be The African Student Association’s biggest event for the year?
No Jambo Night will be bigger
20. How many people came last year?
About 350 – 100 more than expected
21. How much money did Cry For Help raise last year?
Almost $3,000
22. Who spoke last year?
Someone from the embassy (not specified)
23. Is your group buying the flags for decoration?
Yes
24. Are they reusable?
Yes
25. If the SGA denies the allocation request, will your group still hold this event?
Yes, though it will be difficult.
• Must keep in mind policy that half of these spots must be reserved for students, thus ability to bring in people from outside the campus is limited
Concern would be making sure UMBC students see the full benefit of money invested in event ($6,450). Would like to see as many UMBC students get in as possible.
• Make sure the event is geared towards UMBC students, not just people off campus
Is $6,000 invested worth the $3,000 raised?
• Potential possibility: If SGA does not fund the event, you can charge for students to get in
Decision: Passed
Representatives in favor: 4
Representatives opposed: 0
Representatives abstaining: 1
Go Club
Event name: UMBC Fall Go Tournament
No show, hold allocation form for next week?

Post meeting discussion

Continuation of aforementioned discussion
If a group says one thing in meeting and does another (e.g. charging for an event when they said they won’t or not advertising when they said they would) how to enforce punishment?
Not the finance boards position to distrust organizations
Finance board would consider dishonest actions in further allocations of said organization
Freezing their funds, referring them to student organization committee, penalizing them for future event
Risk future events being geared more towards people outside campus then on it
Some concern that African student association had charged late fees for students arriving at the door. Also concern that the group might not advertise on campus, so that reserved tickets for students would be used for off campus guests.
Heard that Ethiopian student association had charged for an event and said they didn’t. Issue of weather of not it was active deception. Not really looked into enough.
Keep in mind that SGA does do some advertising for big events automatically
Specific violations should be addressed on an individual basis
Stated in legislature that orgs would agree to all terms in meets

Further considerations for Legislation
“Conditions agreed to at the finance board meeting”, or adding, “including but not limited to, free admission”
Difference between budgetary policy (binding on everyone – including org) and budgetary statures (conditions under which SGA funds events)
Could insert details about charging admission into both and not change the legislation
Only change the policy, something along the lines of: you may not sue SGA money to create carry over money, or support events at which you are charging admission
Harsh volunteers to draft amendment

Question about names at the top of allocation forms.
The name on each form is the finance member who must contact the group with information about funding. Can reiterate conditions discussed during the meeting

What to do about orgs not coming to meetings.
Consider dropping organization if they miss two meetings

Roll call:

All members present except for Christine Paul
Departure time 6:44pm

7:38 meeting adjourned

SGA Finance Board 9/23

Call to Order
5:34pm
Roll call
Harsh Bambawale
Yasmin Karimian
Christine Paul
Stefan Victor
Silva Yousefian (late 5:37pm)
Pre Meeting Discussion

How to inform members about requests in advance
Setup deadline, Monday at 2pm decided
Packets can be picked up at SGA office Monday or Tuesday morning.

Tabled events
If an org submits inaccurate quotes and is told to bring back new quotes, would they be required to fill out a new allocation form? Or would the Finance Board accept their form since they requested better quotes?
Harsh: suggestion that groups with inaccurate quotes must resubmit allocation forms for consideration. Currently the Finance Board uses the date the original request was submitted.
Issue would be orgs submitting ridiculous quotes just to make deadline, so that they have extra time.
Nayana: Is sometimes the case with orgs are not intentionally being lazy, but don’t know how to submit quotes correctly.
Harsh: Finance Board would feel obligated to fund them because we told them to come back later.
Nayana: The finance board does have the option to fail a group that has submitted incorrect quotes
James: No intent to trick the finance board. This is the point of 15 day deadline.
Harsh: Does the Finance board feel comfortable telling a tabled group we cant fund them, because there’s not enough time?
Yes, final decision.

Legislation numbers are incorrect for allocations

First Year Ambassadors
Harsh: 10 or 11 interviewed so far. 4 interviewed Wednesday, 4 on Friday
Emails being sent out regarding interview times.
New Student Ambassador
Nikodimos

Allocation Requests

Equestrian club
Horse Show
Questions/Issues:
Harsh: Where is the show?
Equestrian Club: Goucher. There is another show on October 25th, funds would probably cover both.
Yasmin: What kind of transportation?
EC: Cars
Yasmin: Is it for club members only?
EC: No, anyone can come. Advertisements on facebook and website.
Harsh: How many people are you taking?
EC: 15 members on team, and friends coming.
Harsh: Is it a competition?
EC: yes
David: How long has your group been participating I competitions?
EC: This is the first year
David: Previously all your events have been as spectators?
Silva: for hobby clubs we don’t usually fund competitions.
EC: Org. is aware of this and thus not including entry fees in the request
Money requested is mainly for transportation.
James: Is everyone who is going, or can go, competing?
EC: No
Stefan: All members required to go?
EC: Not all members are going to compete.
Tokunbo: How many cars?
EC: 4
Yasmin: Is the competition only open to girls?
EC: Anyone can go
Harsh: How are you advertising?
EC: Haven’t really thought about it, what would you recommend?
Harsh: SGA provides 100 free flyers.
EC: Group has used spotlight in the past with success
David: reminder that the SGA finance board does not fund competitions, though has funded fan buses in the past. Is this more of a fan bus than a competition, or competition more than a fan bus. Is this the way you want to spend your money given the amount you have in a year.
Christine: How many girls do you have competing?
EC: 4-7 out of 15 team members
Nayana: How many people are you bringing to this event?
EC: We want to take as many people as would like to go 15 plus anyone who would want to come
EC: Club has 40 to 50 members
Nayana: Would you need to come back for more money for additional cars?
EC: Yes
Yasmine: Do you compete to get on the team? Is it a club and a team?
EC: No, anyone can get on the team - levels of riding. It’s pretty easy to accommodate everyone
Harsh: Why are only 4 people competing?
EC: Only 16 horses available per class. There is a limit per school.
Christine: If you have 45 members, why are there only 15 that are part of the team?
EC: Members not interested in competing can just take lessons for fun

Preshow Party
Harsh: Tell us about the preshow party.
EC: Will be a party at October 3rd in harbor. Anyone can come. Will advertise on our website. Plan on having food.
Harsh: How many are coming?
EC: All the girls on the team, maybe about 20.
Harsh: Open to everyone?
EC: Yes
Stefan: Have you guys reserved a room yet?
EC: Currently working on it.
Stefan: RAs may have events there too.
David: Have the people competing in the horse show filled out liability wavers?
EC: Have their insurance through the farm.
EC: School also has insurance that faculty advisor worked out.
David: Might want to fill out liability wavers from UMBC as well.
Get through student life.
EC: UMBC signed initial membership form, which had some insurance on it.
David: fill out liability wavers as well, this is the way you warn individual participants of risk of injury.

Hispanic Latino Student Union 6:00
El Encuentro
Harsh: Tell us about your event.
Hispanic Latin Student Union: Third year celebration Hispanic characters month, presentations on current events. Food is free, mostly snacks. Open to all UMBC students.
Questions/Issues:
Harsh: How many expecting?
HLSU: Open, invited 50-70, no more than 40 can be in the room at one time, so the 70 people would come over a 3 hour period.
Harsh: How are you advertising?
HLSU: Through facebook and the myUMBC events calendar. Waiting for financial help through SGA for flyers.
Christine: Are you getting flyers thorough Common Vision?
HLSU: Yes.
Harsh: You can get 100 free flyers that SGA provides.
Harsh: Where did you get your equipment quota?
HLSU: From scheduling. Laptop, LCD and lecture hall sound.
Nayana: If you get the free flyers from the SGA will you still request the money for advertising?
HLSU: Will cut down the price to maybe $30
Yasmin: Submitted deadline 14 days in advance. After October 1st this is no longer allowed. Watch out for this next time you submit a request.
Harsh: What are the decorations for?
HLSU: Have committees going on – streamers that go with flag central South American Caribbean flag colors. Flags.

Election Extravaganza 6:06

Night of the Election – October 4th
Takes place in main street and commons
Game room, 2 inflatable, moon bounce jousting.
Masks
Food quote is safe estimate. If Chartwells quote it goes over 1500, will just have pizza and soda.
Advertising and decoration – trying to get a banner in the commons to advertise
Co sponsoring with SEB to get logo and debate watching parties
Through myUMBC facebook
Signs directing people to location of main event
Net on roof of commons with balloons
Facilities – quote for $250 for setup costs
Debate watching parties - first one on the 2nd in sports zone. Ice cream. Discussion afterwards. Voter registration for first two debates.
Questions/Issues:
James: Budget attached to legislation?
Masks might not be as much as listed. Food and advertising more realistic number.
Harsh: How many people?
7pm to 2am. 1000 people 4 years ago, expecting more this year.
Yasmin: Where is the debate event money coming from?
Executive project fund
Harsh: 1000 for masks? How much are masks?
Thinking of handing out masks before hand.
Nayana: What kind of food?
If Chartwells – pizza, nachos, wings, free coffee in flat Tuesdays
Deals throughout the day at stations to promote election

Vote:
Members for: 4
Members opposed:0
Members abstaing: 1
Pass

Continued discussion on equestrian club
Concerns:
Would create issues for other groups to argue funding for bringing along non-club members
James: Restriction not based on club, but organization
Status of club is in question
Yasmin: Still probably not the best way to spend $200. Especially since not a fan bus
James: Most of them not competing, answers question of whether or not finance could fund it – could. Point of the equestrian club to go and watch horse events – not that expensive for 15 students
Stefan: But only 7 competing
Yasmin: Talked about a faculty advisor going, and finance board does not fund anything for advisors. Goucher is not that far away, maybe $40 would be more reasonable
Not the finance boards issue to debate category of org (sport or no), should base decision off of current status
Erica: In future finance board may be the ones who catch orgs that are changing categories, or are changing and shouldn’t be and this may be the first way that SGA or student orgs committee will find out if group should be changing category. What responsibly of finance board is to let student orgs committee do their job.

6:21
Vietnamese Student Association
Pho Night
Cultural event – show Vietnamese culture
On campus at Susquehanna.
Questions:
Harsh: How many?
Vietnamese Student Association: 70-100
Harsh: advertising?
VSA: flyers.
Harsh: Will you put up advertisements on calendar or spotlight?
VSA: Yes, also on facebook.
Harsh: Free to UMBC students?
VSA: Yes

VSA Banquet
People from on and off campus
Food dancing, fundraiser for medical care, optional donations
Charging for off campus guests
Off campus location
Questions/Issues:
Harsh: Free to UMBC students?
Silva: Why is it so expensive for food and tables?
VSA: $150 per table and requesting 30 tables. Only requesting half that much (for UMBC students)
Harsh: how many UMBC students are you expecting?
VSA: 7-8 tables reserved for UMBC students.
Tokunbo: If UMBC weren’t to fund it, how much would it cost per person?
VSA: $20-25 per person
Tokunbo: Donations will be included in the entrance fee?
VSA: Yes
Tokunbo: what is the latest date you have to book these 300 seats?
VSA: Have reserved them since summer
Tokunbo: Cant change the number of people?
VSA: No
Stefan: Are UMBC students still participating on other events (such as the raffle)?
VSA: Yes
Nayana: Issue with being able to contribute sate money to a charity
Erica: question is if what your providing is going directly to charity, or to student use
Harsh: Not directly funding the charity.
Tokunbo: How much does total event cost?
VSA: About 6000
Harsh: How will students get there?
VSA: Drive themselves
Harsh: How advertising?
VSA: Facebook group. Flyers
Silva: How far is location from campus?
VSA: About 40min to an hour drive
Silva: How many people showed up last year?
VSA: Full capacity
Harsh: How many were students?
VSA: 4th to a half
Are tickets purchased all the tickets used for events?
Harsh: Are tickets funds requested ones for UMBC students?
VSA: Yes

Common ground 6:34pm
Midnight Madness
Common ground is a dance group to teach UMBC students different styles of dance.
3 years old
Free classes to all UMBC students every Monday
team goes around country representing UMBC
Harsh: tell us about event.
Common Ground: open to all students
Questions/Issues:
James: what are props?
CG: cardboard cutouts, depends on theme. Idea this year for big comfy couch theme.
Yasmin: Are uniforms reusable? Will they stay within the club?
CG: Yes. Will use in other events
Silva: Will you perform at Halloween fest?
CG: Yes
Erica: You do competitions, would you use uniforms for these?
CG: Yes
Stefan: How many uniforms?
CG: About 40 performers. Try to cap at 20 performers.
Harsh: Is club open to everyone?
CG: Auditions held for dance team, but club is open to everyone.
Harsh: Uniform restricted to people who perform?
CG: Yes
Nayana: For performing arts groups events have to be open to entire campus
Tokunbo: Seem like involved in campus

Neither go club or musical theater are present yet, so decision vote on Vietnamese student association

Pho night
Members for: 4
Members against: 0
Members Abstaining:1
pass

VSA Banquet
Silva: a lot of money for so far away.
Stefan: could bring down price based on number of students who came last year.
James: But if you lower price, will event still be for UMBC students?

Christine leaves: 6:45pm

Harsh: A lot of money for something that’s not necessarily geared to UMBC students.
Tokumbo: could consider providing transport
Yasmin: move to vote.
Harsh: second.
Members for: 0
Members against: 3
Members abstaining: 1
Members absent: 1
Does not pass.

Move on to common ground midnight madness. 6:48pm

Yasmin: Up to us as to whether or not uniforms would be a benefit to students or just the club. Good that used for on campus events.
Harsh: Is there a policy that prevents us from funding?
Erica: No because they are technically not competing. They are recognized as a group that does not compete. Issue is, are these uniforms for a restricted part of the student body?
Harsh: think it would benefit UMBC students.
Nayana: Have funded t-shirts for performing arts groups in the past
Be aware of setting precedent
Silva: If they wear it at many events will benefit campus.
Harsh: Don’t think were setting precedent harsh. Up to finance board.
Erica: Does set precedent. Will hold yourself to fund costumes for performing arts groups in the future.
Yasmin: Did fund it last year a lot

Musical theatre club 6:53pm
Fall Showcase
Fall showcase a group of songs from a variety of musicals
Held in sports zone
Free for students, $5 for everyone else
Held for two nights
Questions/Issues:
Harsh: You have auditions for the club itself?
Musical Theater Club: For the shows, but anyone can be in the club.
Yasmin: Quotes?
MTC: May have filled out the form for just one performance – not sure if price is accurate
Harsh: What are you doing for advertising?
MTC: commonvision
Silva: Where being held?
MTC: Sports zone, still working out issues with other groups who want the space.
Harsh: Also have SGA flyers

SASA 6:56
BBQ
BBQ every year in the fall
Everyone can come
Erickson field at October 8th -6pm
Open to everyone
Questions/Issues:
Silva: How many people?
SASA: About 100
Yasmin: It’s free for everyone?
Harsh: How are you advertising?
SASA: Flyers in reslife and commons
Silva: Where are you getting your food and supplies?
SASA: Probably a wholesale place

Back to discussion of Common Ground 6:58
Harsh: Trying to decide if we were setting precedent, and if precedent we want to set for costumes.
James: Think this is beneficial, should be funded. Policy is not something that should inhibit us.
Nayana: Policy exists to ensure system consistency.
James: if problem with policy, then policy should be changed.
Harsh: Finance board’s decision.
Harsh: Anyone have anything to say about policy?
Yasmin: Have to make sure costumes are reusable.
Harsh: Must keep in mind that if we fund this we will have to explain to future organizations why we can or cannot fund their costumes.
Further Questions:
Silva: Where are uniforms from?
CG: Haven’t discussed it yet
Silva: Is this amount requested just an estimate?
CG: Yes, based on 40 people
Erica: Would these costumes match the theme for a future year?
CG: Just this year, but parts of outfit would be reusable.
Harsh: How would you reuse?
CG: Parts of costumes can be used in future events.

7:01 vote on midnight madness for common ground.
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent 1
Finance board sees the costumes as being beneficial to UMBC students. Pass.

Musical Theater Club vote

Issue of prices:
$690 new total for Fall Showcase
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1
Pass

SASA BBQ vote
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1

Latino Student Union
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1

Equestrian club
Preshow party in harbor
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1

Equestrian Club Horseshow
James: 20mile to Goucher, 4 cars, 40miles x4 is 160. If they get 10 miles to the gallon, up to $60 total should be funded at $3. 50 a gallon. $60 has enough benefit to pay for the 10 non-competing UMBC students
Erica: are you paying by gas or mileage? Mileage times government rate is a different number than $60. Could submit mileage reimbursement.
Yasmin: Would need recites to prove they spent 60 dollars on gas.
Erica: Federal government stipulates every year that mileage gets reimbursed. Based on gas prices plus the cost of maintaining the vehicle for 1 year.
If you reimburse based on mileage, you take the number of miles driven times the mileage rate (currently at either 51, 51, 58). This is different then paying for the gas to get them there.
Harsh: Are we required as the finance board to follow this?
Erica: Don’t think so.
Yasmin: Have done it this way before (just give amount of money), but still don’t know if we actually want to fund or not.
Harsh: Comfortable voting on 60 dollars?
Yasmin: Remind the group via email that the $60 is to be used for students only, not faculty advisor. Students have priority.
Silva: Maybe if advisor drove their car and took students with.
James: Concern that if we cut down funding to 60, they think they can’t take everyone.
Silva: Probably planning on taking same people regardless.
Cutting down amount to 60 dollars
Vote for 60 dollars (for both trips).
Are we ok with funding this?
James: Keep in mind we funded common ground.
Yasmin: Common ground was on campus.
Vote
Members for: 2
Members opposed: 1
Members abstaining: 1
Members absent: 1
Pass

Hindu Student Council
Garba
$2200 new estimate for cost.
Questions/Issues:
Yasmin: Why don’t you have the sticks from last year?
Hindu Student Council: People take them
Silva: What happened with the money you didn’t give back?
Yasmin: Don’t feel comfortable asking students for deposit for sticks. Maybe for off campus people.
Harsh: Is there a way to mark the one that you buy so that you can collect every one that goes out?
HSC: We could do that
Tokunbo: Could collect student ID and give out the sticks?
Nayana: Too much hassle.
Harsh: Can’t sell the ones we paid for to off campus guests.
Try and figure out some system where students do not have to pay so finance board does not have to fund them every year.
Yasmin: Don’t mind funding them every year if students keep sticks. But since they were collected back, why should finance board fund them again?
Harsh: As long as students get them, finance board can fund every year.
Harsh: Try to get back as many as possible. Or try and give them out only for student.
Stefan: Could just give them out to everyone, and request money every year.
Yasmin: Are they essential tot the event?
HSC: Yes
Harsh: Deposit idea?
Yasmin: Students might not take money to event.
Silva: How long is the event?
HSC: Starts at 7 and ends at 1
Yasmin: Could you give out sticks to off campus people as well, since their paying ticket prices anyway?
HSC: Ok, deposit for off campus give out to students
Harsh: Anyway UMBC students can have preference?
Silva: Will there be tables?
HSC: No
Silva: Where is this being held?
HSC: UC Ballroom
Yasmin: What date is it being held?
HSC: October 18th
Erica: Needs to be made clear that this is a binding agreement. Charging for sticks would be breaking the agreement.
Harsh: Can charge ticket admission for non-students.
Voting $2200
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1
Pass, under the condition that sticks will be given out to everyone.

7:33 Go Club has missed two meetings so finance board will vote against them. Any org that misses two meetings will be voted against (as was established last week).
Vote
Members for: 0
Members opposed: 3
Members abstaining: 1
Members absent: 1
Not passed

The following groups did not show and requests will be tabled until next week:
Pre Dental Society
Korean Student Association
Omicron Delta Epsilon
Skydiving Club

Post Meeting Discussion

Every one knows office hours?
Deadline for requests no later than Monday at 2pm.
Yasmin: Email people by Monday morning?
Harsh: That’s fine.
Packet should be ready by Monday afternoon.

Decision of who is contacting whom:
Harsh
Go Club
Hispanic Student Union
Equestrian Club
Yasmin
Pre- dental
Korean Student Association
Omicron Delta Epsilon
Skydiving Club
Stefan
SASA
HSC
Christine
Vietnamese Student Association
Silva
Common ground
Musical theater

Keep a closer track on legislation. Make line-by-line account of where money goes so that it cannot be spent on anything other than what it is designated for.

Roll Call

All present except Christine

Meeting Adjourned at 7:46pm

SGA Finance Board 9/23

Call to Order
5:34pm
Roll call
Harsh Bambawale
Yasmin Karimian
Christine Paul
Stefan Victor
Silva Yousefian (late 5:37pm)
Pre Meeting Discussion

How to inform members about requests in advance
Setup deadline, Monday at 2pm decided
Packets can be picked up at SGA office Monday or Tuesday morning.

Tabled events
If an org submits inaccurate quotes and is told to bring back new quotes, would they be required to fill out a new allocation form? Or would the Finance Board accept their form since they requested better quotes?
Harsh: suggestion that groups with inaccurate quotes must resubmit allocation forms for consideration. Currently the Finance Board uses the date the original request was submitted.
Issue would be orgs submitting ridiculous quotes just to make deadline, so that they have extra time.
Nayana: Is sometimes the case with orgs are not intentionally being lazy, but don’t know how to submit quotes correctly.
Harsh: Finance Board would feel obligated to fund them because we told them to come back later.
Nayana: The finance board does have the option to fail a group that has submitted incorrect quotes
James: No intent to trick the finance board. This is the point of 15 day deadline.
Harsh: Does the Finance board feel comfortable telling a tabled group we cant fund them, because there’s not enough time?
Yes, final decision.

Legislation numbers are incorrect for allocations

First Year Ambassadors
Harsh: 10 or 11 interviewed so far. 4 interviewed Wednesday, 4 on Friday
Emails being sent out regarding interview times.
New Student Ambassador
Nikodimos

Allocation Requests

Equestrian club
Horse Show
Questions/Issues:
Harsh: Where is the show?
Equestrian Club: Goucher. There is another show on October 25th, funds would probably cover both.
Yasmin: What kind of transportation?
EC: Cars
Yasmin: Is it for club members only?
EC: No, anyone can come. Advertisements on facebook and website.
Harsh: How many people are you taking?
EC: 15 members on team, and friends coming.
Harsh: Is it a competition?
EC: yes
David: How long has your group been participating I competitions?
EC: This is the first year
David: Previously all your events have been as spectators?
Silva: for hobby clubs we don’t usually fund competitions.
EC: Org. is aware of this and thus not including entry fees in the request
Money requested is mainly for transportation.
James: Is everyone who is going, or can go, competing?
EC: No
Stefan: All members required to go?
EC: Not all members are going to compete.
Tokunbo: How many cars?
EC: 4
Yasmin: Is the competition only open to girls?
EC: Anyone can go
Harsh: How are you advertising?
EC: Haven’t really thought about it, what would you recommend?
Harsh: SGA provides 100 free flyers.
EC: Group has used spotlight in the past with success
David: reminder that the SGA finance board does not fund competitions, though has funded fan buses in the past. Is this more of a fan bus than a competition, or competition more than a fan bus. Is this the way you want to spend your money given the amount you have in a year.
Christine: How many girls do you have competing?
EC: 4-7 out of 15 team members
Nayana: How many people are you bringing to this event?
EC: We want to take as many people as would like to go 15 plus anyone who would want to come
EC: Club has 40 to 50 members
Nayana: Would you need to come back for more money for additional cars?
EC: Yes
Yasmine: Do you compete to get on the team? Is it a club and a team?
EC: No, anyone can get on the team - levels of riding. It’s pretty easy to accommodate everyone
Harsh: Why are only 4 people competing?
EC: Only 16 horses available per class. There is a limit per school.
Christine: If you have 45 members, why are there only 15 that are part of the team?
EC: Members not interested in competing can just take lessons for fun

Preshow Party
Harsh: Tell us about the preshow party.
EC: Will be a party at October 3rd in harbor. Anyone can come. Will advertise on our website. Plan on having food.
Harsh: How many are coming?
EC: All the girls on the team, maybe about 20.
Harsh: Open to everyone?
EC: Yes
Stefan: Have you guys reserved a room yet?
EC: Currently working on it.
Stefan: RAs may have events there too.
David: Have the people competing in the horse show filled out liability wavers?
EC: Have their insurance through the farm.
EC: School also has insurance that faculty advisor worked out.
David: Might want to fill out liability wavers from UMBC as well.
Get through student life.
EC: UMBC signed initial membership form, which had some insurance on it.
David: fill out liability wavers as well, this is the way you warn individual participants of risk of injury.

Hispanic Latino Student Union 6:00
El Encuentro
Harsh: Tell us about your event.
Hispanic Latin Student Union: Third year celebration Hispanic characters month, presentations on current events. Food is free, mostly snacks. Open to all UMBC students.
Questions/Issues:
Harsh: How many expecting?
HLSU: Open, invited 50-70, no more than 40 can be in the room at one time, so the 70 people would come over a 3 hour period.
Harsh: How are you advertising?
HLSU: Through facebook and the myUMBC events calendar. Waiting for financial help through SGA for flyers.
Christine: Are you getting flyers thorough Common Vision?
HLSU: Yes.
Harsh: You can get 100 free flyers that SGA provides.
Harsh: Where did you get your equipment quota?
HLSU: From scheduling. Laptop, LCD and lecture hall sound.
Nayana: If you get the free flyers from the SGA will you still request the money for advertising?
HLSU: Will cut down the price to maybe $30
Yasmin: Submitted deadline 14 days in advance. After October 1st this is no longer allowed. Watch out for this next time you submit a request.
Harsh: What are the decorations for?
HLSU: Have committees going on – streamers that go with flag central South American Caribbean flag colors. Flags.

Election Extravaganza 6:06

Night of the Election – October 4th
Takes place in main street and commons
Game room, 2 inflatable, moon bounce jousting.
Masks
Food quote is safe estimate. If Chartwells quote it goes over 1500, will just have pizza and soda.
Advertising and decoration – trying to get a banner in the commons to advertise
Co sponsoring with SEB to get logo and debate watching parties
Through myUMBC facebook
Signs directing people to location of main event
Net on roof of commons with balloons
Facilities – quote for $250 for setup costs
Debate watching parties - first one on the 2nd in sports zone. Ice cream. Discussion afterwards. Voter registration for first two debates.
Questions/Issues:
James: Budget attached to legislation?
Masks might not be as much as listed. Food and advertising more realistic number.
Harsh: How many people?
7pm to 2am. 1000 people 4 years ago, expecting more this year.
Yasmin: Where is the debate event money coming from?
Executive project fund
Harsh: 1000 for masks? How much are masks?
Thinking of handing out masks before hand.
Nayana: What kind of food?
If Chartwells – pizza, nachos, wings, free coffee in flat Tuesdays
Deals throughout the day at stations to promote election

Vote:
Members for: 4
Members opposed:0
Members abstaing: 1
Pass

Continued discussion on equestrian club
Concerns:
Would create issues for other groups to argue funding for bringing along non-club members
James: Restriction not based on club, but organization
Status of club is in question
Yasmin: Still probably not the best way to spend $200. Especially since not a fan bus
James: Most of them not competing, answers question of whether or not finance could fund it – could. Point of the equestrian club to go and watch horse events – not that expensive for 15 students
Stefan: But only 7 competing
Yasmin: Talked about a faculty advisor going, and finance board does not fund anything for advisors. Goucher is not that far away, maybe $40 would be more reasonable
Not the finance boards issue to debate category of org (sport or no), should base decision off of current status
Erica: In future finance board may be the ones who catch orgs that are changing categories, or are changing and shouldn’t be and this may be the first way that SGA or student orgs committee will find out if group should be changing category. What responsibly of finance board is to let student orgs committee do their job.

6:21
Vietnamese Student Association
Pho Night
Cultural event – show Vietnamese culture
On campus at Susquehanna.
Questions:
Harsh: How many?
Vietnamese Student Association: 70-100
Harsh: advertising?
VSA: flyers.
Harsh: Will you put up advertisements on calendar or spotlight?
VSA: Yes, also on facebook.
Harsh: Free to UMBC students?
VSA: Yes

VSA Banquet
People from on and off campus
Food dancing, fundraiser for medical care, optional donations
Charging for off campus guests
Off campus location
Questions/Issues:
Harsh: Free to UMBC students?
Silva: Why is it so expensive for food and tables?
VSA: $150 per table and requesting 30 tables. Only requesting half that much (for UMBC students)
Harsh: how many UMBC students are you expecting?
VSA: 7-8 tables reserved for UMBC students.
Tokunbo: If UMBC weren’t to fund it, how much would it cost per person?
VSA: $20-25 per person
Tokunbo: Donations will be included in the entrance fee?
VSA: Yes
Tokunbo: what is the latest date you have to book these 300 seats?
VSA: Have reserved them since summer
Tokunbo: Cant change the number of people?
VSA: No
Stefan: Are UMBC students still participating on other events (such as the raffle)?
VSA: Yes
Nayana: Issue with being able to contribute sate money to a charity
Erica: question is if what your providing is going directly to charity, or to student use
Harsh: Not directly funding the charity.
Tokunbo: How much does total event cost?
VSA: About 6000
Harsh: How will students get there?
VSA: Drive themselves
Harsh: How advertising?
VSA: Facebook group. Flyers
Silva: How far is location from campus?
VSA: About 40min to an hour drive
Silva: How many people showed up last year?
VSA: Full capacity
Harsh: How many were students?
VSA: 4th to a half
Are tickets purchased all the tickets used for events?
Harsh: Are tickets funds requested ones for UMBC students?
VSA: Yes

Common ground 6:34pm
Midnight Madness
Common ground is a dance group to teach UMBC students different styles of dance.
3 years old
Free classes to all UMBC students every Monday
team goes around country representing UMBC
Harsh: tell us about event.
Common Ground: open to all students
Questions/Issues:
James: what are props?
CG: cardboard cutouts, depends on theme. Idea this year for big comfy couch theme.
Yasmin: Are uniforms reusable? Will they stay within the club?
CG: Yes. Will use in other events
Silva: Will you perform at Halloween fest?
CG: Yes
Erica: You do competitions, would you use uniforms for these?
CG: Yes
Stefan: How many uniforms?
CG: About 40 performers. Try to cap at 20 performers.
Harsh: Is club open to everyone?
CG: Auditions held for dance team, but club is open to everyone.
Harsh: Uniform restricted to people who perform?
CG: Yes
Nayana: For performing arts groups events have to be open to entire campus
Tokunbo: Seem like involved in campus

Neither go club or musical theater are present yet, so decision vote on Vietnamese student association

Pho night
Members for: 4
Members against: 0
Members Abstaining:1
pass

VSA Banquet
Silva: a lot of money for so far away.
Stefan: could bring down price based on number of students who came last year.
James: But if you lower price, will event still be for UMBC students?

Christine leaves: 6:45pm

Harsh: A lot of money for something that’s not necessarily geared to UMBC students.
Tokumbo: could consider providing transport
Yasmin: move to vote.
Harsh: second.
Members for: 0
Members against: 3
Members abstaining: 1
Members absent: 1
Does not pass.

Move on to common ground midnight madness. 6:48pm

Yasmin: Up to us as to whether or not uniforms would be a benefit to students or just the club. Good that used for on campus events.
Harsh: Is there a policy that prevents us from funding?
Erica: No because they are technically not competing. They are recognized as a group that does not compete. Issue is, are these uniforms for a restricted part of the student body?
Harsh: think it would benefit UMBC students.
Nayana: Have funded t-shirts for performing arts groups in the past
Be aware of setting precedent
Silva: If they wear it at many events will benefit campus.
Harsh: Don’t think were setting precedent harsh. Up to finance board.
Erica: Does set precedent. Will hold yourself to fund costumes for performing arts groups in the future.
Yasmin: Did fund it last year a lot

Musical theatre club 6:53pm
Fall Showcase
Fall showcase a group of songs from a variety of musicals
Held in sports zone
Free for students, $5 for everyone else
Held for two nights
Questions/Issues:
Harsh: You have auditions for the club itself?
Musical Theater Club: For the shows, but anyone can be in the club.
Yasmin: Quotes?
MTC: May have filled out the form for just one performance – not sure if price is accurate
Harsh: What are you doing for advertising?
MTC: commonvision
Silva: Where being held?
MTC: Sports zone, still working out issues with other groups who want the space.
Harsh: Also have SGA flyers

SASA 6:56
BBQ
BBQ every year in the fall
Everyone can come
Erickson field at October 8th -6pm
Open to everyone
Questions/Issues:
Silva: How many people?
SASA: About 100
Yasmin: It’s free for everyone?
Harsh: How are you advertising?
SASA: Flyers in reslife and commons
Silva: Where are you getting your food and supplies?
SASA: Probably a wholesale place

Back to discussion of Common Ground 6:58
Harsh: Trying to decide if we were setting precedent, and if precedent we want to set for costumes.
James: Think this is beneficial, should be funded. Policy is not something that should inhibit us.
Nayana: Policy exists to ensure system consistency.
James: if problem with policy, then policy should be changed.
Harsh: Finance board’s decision.
Harsh: Anyone have anything to say about policy?
Yasmin: Have to make sure costumes are reusable.
Harsh: Must keep in mind that if we fund this we will have to explain to future organizations why we can or cannot fund their costumes.
Further Questions:
Silva: Where are uniforms from?
CG: Haven’t discussed it yet
Silva: Is this amount requested just an estimate?
CG: Yes, based on 40 people
Erica: Would these costumes match the theme for a future year?
CG: Just this year, but parts of outfit would be reusable.
Harsh: How would you reuse?
CG: Parts of costumes can be used in future events.

7:01 vote on midnight madness for common ground.
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent 1
Finance board sees the costumes as being beneficial to UMBC students. Pass.

Musical Theater Club vote

Issue of prices:
$690 new total for Fall Showcase
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1
Pass

SASA BBQ vote
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1

Latino Student Union
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1

Equestrian club
Preshow party in harbor
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1

Equestrian Club Horseshow
James: 20mile to Goucher, 4 cars, 40miles x4 is 160. If they get 10 miles to the gallon, up to $60 total should be funded at $3. 50 a gallon. $60 has enough benefit to pay for the 10 non-competing UMBC students
Erica: are you paying by gas or mileage? Mileage times government rate is a different number than $60. Could submit mileage reimbursement.
Yasmin: Would need recites to prove they spent 60 dollars on gas.
Erica: Federal government stipulates every year that mileage gets reimbursed. Based on gas prices plus the cost of maintaining the vehicle for 1 year.
If you reimburse based on mileage, you take the number of miles driven times the mileage rate (currently at either 51, 51, 58). This is different then paying for the gas to get them there.
Harsh: Are we required as the finance board to follow this?
Erica: Don’t think so.
Yasmin: Have done it this way before (just give amount of money), but still don’t know if we actually want to fund or not.
Harsh: Comfortable voting on 60 dollars?
Yasmin: Remind the group via email that the $60 is to be used for students only, not faculty advisor. Students have priority.
Silva: Maybe if advisor drove their car and took students with.
James: Concern that if we cut down funding to 60, they think they can’t take everyone.
Silva: Probably planning on taking same people regardless.
Cutting down amount to 60 dollars
Vote for 60 dollars (for both trips).
Are we ok with funding this?
James: Keep in mind we funded common ground.
Yasmin: Common ground was on campus.
Vote
Members for: 2
Members opposed: 1
Members abstaining: 1
Members absent: 1
Pass

Hindu Student Council
Garba
$2200 new estimate for cost.
Questions/Issues:
Yasmin: Why don’t you have the sticks from last year?
Hindu Student Council: People take them
Silva: What happened with the money you didn’t give back?
Yasmin: Don’t feel comfortable asking students for deposit for sticks. Maybe for off campus people.
Harsh: Is there a way to mark the one that you buy so that you can collect every one that goes out?
HSC: We could do that
Tokunbo: Could collect student ID and give out the sticks?
Nayana: Too much hassle.
Harsh: Can’t sell the ones we paid for to off campus guests.
Try and figure out some system where students do not have to pay so finance board does not have to fund them every year.
Yasmin: Don’t mind funding them every year if students keep sticks. But since they were collected back, why should finance board fund them again?
Harsh: As long as students get them, finance board can fund every year.
Harsh: Try to get back as many as possible. Or try and give them out only for student.
Stefan: Could just give them out to everyone, and request money every year.
Yasmin: Are they essential tot the event?
HSC: Yes
Harsh: Deposit idea?
Yasmin: Students might not take money to event.
Silva: How long is the event?
HSC: Starts at 7 and ends at 1
Yasmin: Could you give out sticks to off campus people as well, since their paying ticket prices anyway?
HSC: Ok, deposit for off campus give out to students
Harsh: Anyway UMBC students can have preference?
Silva: Will there be tables?
HSC: No
Silva: Where is this being held?
HSC: UC Ballroom
Yasmin: What date is it being held?
HSC: October 18th
Erica: Needs to be made clear that this is a binding agreement. Charging for sticks would be breaking the agreement.
Harsh: Can charge ticket admission for non-students.
Voting $2200
Members for: 3
Members opposed: 0
Members abstaining: 1
Members absent: 1
Pass, under the condition that sticks will be given out to everyone.

7:33 Go Club has missed two meetings so finance board will vote against them. Any org that misses two meetings will be voted against (as was established last week).
Vote
Members for: 0
Members opposed: 3
Members abstaining: 1
Members absent: 1
Not passed

The following groups did not show and requests will be tabled until next week:
Pre Dental Society
Korean Student Association
Omicron Delta Epsilon
Skydiving Club

Post Meeting Discussion

Every one knows office hours?
Deadline for requests no later than Monday at 2pm.
Yasmin: Email people by Monday morning?
Harsh: That’s fine.
Packet should be ready by Monday afternoon.

Decision of who is contacting whom:
Harsh
Go Club
Hispanic Student Union
Equestrian Club
Yasmin
Pre- dental
Korean Student Association
Omicron Delta Epsilon
Skydiving Club
Stefan
SASA
HSC
Christine
Vietnamese Student Association
Silva
Common ground
Musical theater

Keep a closer track on legislation. Make line-by-line account of where money goes so that it cannot be spent on anything other than what it is designated for.

Roll Call

All present except Christine

Meeting Adjourned at 7:46pm

Finance Board 9/30

Call to Order
5:34pm

Roll Call
All members present

Pre-meeting discussion

Introduction to Student Ambassadors: Emily, Stephanie, Kathryn (spelling may be incorrect)
No time to approve them before the meeting.
Common ground

Equestrian Club Horse Show
Harsh reviews the situation with the Horse Show for Ambassadors
James: Since it’s a hobby club there are really no guidelines for competitions.
Yasmin: I voted against it because I didn’t think we could control the faculty advisor(s). Maybe if an agreement was made with the Club, stating that students would get priority, I would be fine with allowing it.
David: procedurally, someone would make a motion to override the veto. If that motion is seconded than the Finance Board can vote (2/3) to pass.
Move to override the veto – Yasmin, Second - Harsh
Stefan: Disagree with Yasmin, there are more people in the group who will not benefit from this event.
David: distinction between what you can do and what is a good idea to do. If you can approve it, doesn’t mean you should.
Harsh: They are still categorized as a hobby club – not our decision to make. Issue should be brought to student orgs committee.
David: Disagree, you can make decision.
Yasmin: If they compete they are considered a sports club, and we don’t fully fund sports clubs. If they have an event that is open to everyone, we would be more willing to fund it.
Override: For: 4, Opposed: 0,Abstaining: 1, Absent: 0
Allocations
Freedom Alliance:
World AIDS Day Concert
Benefit concert by voluntary donations. It will take place in the UC Ballroom. 400 estimated students will be advertising on and off campus. Marketing Patches. Ticked event free students.
Questions:
Harsh: Students pick up tickets via commons?
FA: Yes
How many UMBC students?
FA: Majority
Yasmin: Where are your quotes from?
FA: Taken mostly from last semester
Yasmin: Have you been to scheduling yet?
FA: The event is already reserved.
Yasmin: Make sure your quotes are accurate. Things may have changed over the summer. Last year had issues with drag show, needed more money.
FA: Filling in request forms far in advance, just in case of hidden costs.
James: Did the marketing package not include flyers?
FA: Wanted to get larger size flyers.
Christine: What is the marketing package?
FA: Tickets, post cards for the commons, banner on UC
Silva: Maybe a marketing package that includes flyers as well, so you don’t have to get that separately.
FA: Were hoping to get larger than 8.5 x11 flyers
David: How much for people who are not students?
FA: Required donation. Maybe $2.
David: What about the $3350 you have in SGA funds?
FA: For future events. $1000 dollars for the Allies Dinner.
Yasmin: Issue about performer cost.
FA: Original request was denied because we didn’t have a performer.
Silva: The band gave you the quotes?
FA: Yes. $500
Harsh: How are you advertising off campus?
FA: HIV awareness centers.
Discussion:
Don’t understand the 3,000 they already had.
James: what they were allocated last year to pay for the things at the beginning of this year.
Harsh: Issues with individual items. Didn’t think they need marketing package and flyers.
David: Flyers are largely for off campus advertising.
James: could cut it for a marketing package that includes flyers.
Silva: there are other marketing packages they can use.
Yasmin: they have big events in the spring too.
James: what about the drapes?
Yasmin: Don’t need drapes. Took those quotes from the drag show.
New total $1,376
Decision:
Cut out flyers and drapes.
Vote:
Members for: 4, Against: 0, Abstaining: 1, Absent: 0

Allies Dinner
Had originally asked for $1000 because did not know what Chartwell’s prices would be. Quote for 100 people $1150. Allies dinner was placed under National Coming Out Day week. If reallocated all that money wouldn’t have enough for NCOD week.
Questions:
Harsh: so this is part of NCOD week?
FA: It’s actually the week after. Last year did it the same week. Asking for $150 for Allies Dinner and $250 for events during NCOD week.
Harsh: so you’ve already received funds for Allies Dinner?
FA: Yes, but under the amount needed.
FA: We have to reallocate NCOD week, since it’s during a different week?
Yasmin: will email you about it.
Discussion:
Yasmin: that’s a lot for food. They are also getting $1000. They’re getting a total of 1400 then. Not really their fault. Chartwells prices.
James: this issue has come up with Chartwells before. Orgs have had to adjust prices.
Harsh: groups have come back requesting more money.
David: remember she said that some of it was for NCOD week.
James: Only $150 is going to food. $250 is for NCOD week.
David: the money used for the dinner is in another account, if you give them this money then they only have to use $750 of this money you have given them for dinner and $250 for other events.
David: they have $1000 they can use right now for the other events that week or for the dinner taking place in a different week. Don’t know what they would choose to do if we turned down this allocation. $400 contribution for the dinner on top of $1000 that has been given to combination of those events.
Stefan: well we know $150 is going to the dinner.
Harsh: we don’t know.
David: That is the cost they’ve been quoted for the package. Have $1000 for the whole week. They may spend $1150 diner and spend nothing on NCOD week.
Harsh: If we do approve it, they can spend it anyway they like.
Yasmin: $400 has to be spent Oct 13th
David: don’t know how the other $1000 would be spent.
Yasmin: if they reallocate it, they would have to use it for Allies dinner.
Would need to submit two reallocation forms. One just for allies dinner and one for NCOD week.
FA: Would we be able to resubmit it in time?
Harsh: would have to be soon.
David: clase in budgetary statutes that allows you to consider requests that relate to an earlier request that you funded – which this is. Requires unanimous vote of the finance board to approve it.
Decision:
Group will resubmit allocations for each.
Members For: 0, opposed: 4, abstaining: 1, absent: 0

Gayme Night
Requesting bracelets for Gayme Night. Game room is technically for all UMBC students. The rainbow bracelets would identify people who were there for the event vs. people who are just taking up table. Could use them in other events during the year.
Questions:
Stefan: about how many bracelets would that be?
FA: 250 for $200
Harsh: how many people are you expecting?
FA: About 50. Should last us a couple years at least
Discussion:
Christine: Couldn’t they get it for cheaper?
Harsh: but she mentioned she could get more for a cheaper price that can be used in the future.
James: May turn into the “sticks” incident last week where the bracelets will disappear before last year. But idea of using them for events this year sees like a good idea.
Yasmin: we are funding this event that would be open to everyone. Some people going may not want to support freedom alliance. Can’t really force someone to wear bracelets. Seemed to be an understanding that everyone would wear it to show support for the event. Could get paper bracelets for free.
Stefan: could cut cost.
Tokunbo: don’t need bracelet to be part of the event. Students are part of the event just by being there.
James: equity. Is this much money really worth something that only benefits the org?
Decision:
Members for: 0, opposed: 4, abstaining: 1, absent 0

Transgender Day of Remembrance
Cost of speaker $1500. Have already received $300 from pledges.
Wasn’t sure what to do and asked Yasmin. She said to ask for the amount we would need and would give the money back. We are only asking for $900. Speaker says she usually charges $1250 plus traveling, but may make an exception for a school event. Reserved LH9
Questions:
Harsh: how many people are you expecting?
FA: 50-100
How are you advertising?
FA: Free SGA flyers
James: The speaker quoted you $1500?
FA: She said $1250 plus traveling is what she normally charges. She also said she was willing to be flexible for a student group.
James: when will you have an exact quote?
FA: Didn’t give us one, but if we cant get the $1250 she will work with us on costs. $1500 is an estimate with travel.
Harsh: you defiantly have $400 currently.
FA: Yes.
Silva: how long is she speaking?
FA: At least an hour maybe 2. Planning to include some sort of workshop.
Discussion:
Harsh: $900 for the speaker. Seems like a lot of money.
James: don’t like the fact that group is not sure about how much the speaker costs. Think it should be tabled.
Yasmin: this event will be informative to students.
Silva: not very interactive. Just a speaker.
Kathryn: said something about a workshop.
Harsh: agree to table the event.
Harsh: Need to come back with an exact quote.
FA: What should we tell her?
David: could argue that the finance board was waiting to see if there was a lower offer.
NCOD Week: (see Allies Dinner)

Genesis Toastmasters: Toastmaster Yearly Dues
We need to pay our dues for last year and this year. It says 162, but we will probably need more than that. More like 270 dollars. They didn’t pay last years dues for some reason.
Questions:
Harsh: So we would be paying for both years?
GT: Yes
Harsh: Our policy prevents us from funding
Yasmin: Does your org have carryover money?
GT: I don’t know
Yasmin: see business services center on this floor
GT: There are a total of 10 people who want to join this year and last year.
Harsh: What does you org do?
GT: We are a public speech club.
David: what are the dues for?
GT: Toastmasters is an internationally recognized org. The group pays dues for affiliation. Recognition for speeches.
David: Why are the dues made out to individuals instead of the club? The orgs relationship is with the individuals?
GT: Yes, each individual has to pay dues.
Harsh: is this under UMBC’s name?
GT: I don’t know, I just joined the club.
Harsh: Benefit would only go to people listed on allocation?
GT: Yes, our club would be kicked out of the toastmasters if we don’t.
David: How many people would have to pay dues?
GT: At least 5 administers of the club.
David: 5 officers is what UMBC requires on its forms.
James: the way you could get around this is avoid listing dues to individuals, instead just the sum.
Harsh: currently seems as if only the people listed would receive the benefit.
David: in such cases individual members can pay the fees out of pocket.
GT: This is what we will probably have to do.
David: recognize the name Rich Golman as a graduate student.
Discussion:
Tokunbo: it seemed to me that our treatment of toastmasters might have been discouraging. We might not have been very helpful.
We probably should have given him more information, but he seemed in a hurry to leave.
Emily: as president its his role to know everything before coming to a meeting.
Yasmin: I don’t have any of the carryover information to give him.
Tokunbo: Could have said it in a less intimidating way.
Harsh: we did try to give him some information. Seemed like when he realized he couldn’t get any money he didn’t want to stay anymore.
Stefan: many people come to the Finance Board with that attitude.
Yasmin: it’s hard to be nice when talking about polices. Don’t want to sound flip-floppy.
James: It makes the policy unclear if you’re not firm.
Kathryn: can try to be more helpful in the future.
David: many orgs probably come in here less informed then they should be. Don’t always have time during meetings to fill people in on information.
Stephanie: Is the SGA allowed to fund this?
Stefan: don’t pay for grad students.
Yasmin: we don’t pay for past dues.
Decision:
Vote members for: 0, opposed: 4, abstaining: 1, absent: 0

Students for environmental Awareness: One Night Stand
One night camping trip planned to Patapsco state park.
Questions:
Stefan: How many?
SEA: 36 have shown interest, 20-25 may actually go.
Silva: are these people in the organization?
SEA: Yes. People who came to meetings, but we will still advertise.
Harsh: How are you advertising?
SEA: Posters, UMBC spotlight.
James: is it a first come, first serve basis?
SEA: Yes.
Yasmin: If more people wanted to go would you just split the cost among everyone?
SEA: Yes.
Harsh: You had a similar event last year during spring break?
SEA: Yes.
Harsh: you said you used spotlight, but when I clicked on the link it took me to a dead page.
SEA: OSL just fixed that link.
Decision:
Vote: members for: 4, opposed: 0, abstaining: 1, absent: 0

Omicron Delta Epsilon: Banquet
Couldn’t come. Not failed because they contacted Yasmin
Korean Student Association: Annual Bowling Night
Every year go bowling in Ellicott City. Getting a discount for 39.99 for 7 lanes plus 20 for refreshments.
Questions:
Harsh: Is it only for club members?
KSA: No, club members can bring friends.
Yasmin: So about 42 people will go?
KSA: Yes
Stefan: How are people getting there?
KSA: Carpooling
Yasmin: your price has doubled since last year.
KSA: This is my first year, don’t really know about pricing then. We have a lot more members this year.
Yasmin: Do you have the exact date of the event?
KSA: No, not yet. We know we want to do it within the next month (October).
Yasmin: we need an exact date. If you use the money tomorrow it would be breaking our deadlines.
KSA: Going to be at least 3 weeks. Will let you guys know when we have an exact date.
David: write in the legislation that the event cannot take place before two weeks.
Harsh: would have to have it at least two weeks after the 19th of September (date form was filled out).
Yasmin: what is the purpose of this event?
KSA: A lot of new people coming in. This event will help us get to know everyone.
James: 7 lanes comes out to be $260?
$280
James: Where is the extra money going?
KSA: We were hoping for refreshments.
Harsh: Would it be ok if I changed it to two columns. 280- lanes and 20 – food.
KSA: Yes.
Discussion:
Seems like they could do something on campus.
Tokunbo: groups like this have used social events to raise interest in a club in the past.
James: about $6.25 per person
Kathryn: We could partially fund them.
Yasmin: but then they might just take less people. They also didn’t ask for shoe rental.
Emil: Add the shoes in with total.
Yasmin: We will have to back up our decision. We funded paintball last year for the Chinese student Association.
Silva: their not advertising.
Decision:
Members for: 0, opposed: 4, abstaining: 1, absent: 0

Invisible Children United: Go! Schools for Schools! Film
Lecture sound for the sports zone will be needed.
ICU: How do we get free flyers?
Steve: send me an email, I will give you code.
Decision:
Members for: 4, against:0, abstaining: 1, absent: 0

National Pan Hellenic Council: Masquerade Ball (?)
Skydiving Club: Chambersburg Skydiving Trip
Couldn’t come. Not failed since they Contacted Yasmin
Go Club: UMBC Fall Tournament (resubmitted allocation)
Go tournament on October 12th. Open to all UMBC students, 20 for non-students. Would like to have free pizza with the event. Also want to pay registration fees.
Questions:
Stefan: is the fee a general fee, or is it for a certain number of students.
GC: Each student is $10
Harsh: If more come will you split the cost between students?
GC: Yes. We have some carry over.
Silva: where is this being held?
GC: The skylight lounge
Yasmin: have you reserved that room yet?
GC: Yes.
Yasmin: is there additional cost for setup?
CG: We were going to leave the room setup as it is.
Anyone can attend?
GC: Yes. Plan on making flyers.
Discussion:
Stefan: why do 15 people need $175?
David: the registration was not connected to this even. Was separate. A bit like the toastmaster requests.
Kathryn: could remove the registration fee
James: why is the registration being removed?
Harsh: Almost exactly the same as the toastmasters.
James: Go Club has to be registered in these events to compete throughout the rest of the year.
Harsh: ditto toastmasters.
James: if not for the grad student and the back dues would you have funded?
Harsh: listed individual names, would only benefit those people;
James: tournament dues are pretty common, we have funded them in the past.
Silva: the event wouldn’t totally be free. Because in order to play you have to register.
Yasmin: if we stop paying registration fees, a lot of people wont be funded. Toastmasters was a bit different. They can still function, they just aren’t recognized.
David: Have to ask yourself what benefit is going to the individual, and which part is going to benefit community. Might not want to have a rule restricting registration fees, but might want to consider what the money is going towards. This is not a tournament registration fee, this is a fee associated with the affiliation of national organization
Harsh: I don’t think we should consider funding them just because they listed it differently then the Toastmasters.
Stefan: if new students joined they might not be able to participate without paying the fee. Would not have benefited from our funding.
David: $10 to have a student in a national affiliation does not seem unreasonable.
James: this doesn’t seem fair. Could argue that contribution at the door would not be unreasonable for other events like Jambo night and Pho night.
Harsh: these events contribute directly to students, no one else would be able to make use of these registration fees.
Yasmin: anyone can join the group.
Christine: he said if more people came he would distribute money.
Yasmin: they have a lot of carry over.
Christine: are we deciding not to fund registration fees for the rest of the year?
Harsh: would not be opposed to fund an organization to be affiliated with a national group that would help any UMBC student join.
Yasmin: this is what the Go Club does. Need to pay fees to be the Go Club.
Tokunbo: Think that this is exactly the same thing as the toastmasters.
Kathryn: I don’t think it’s all that different either. If we didn’t fund the individuals in toastmasters, why should we fund the individuals in the Go Club?
Stephanie: the only difference seems to be that the Go Club is going for everyone, whereas the Toastmasters would just benefit the 5 leaders.
Yasmin: the Go Club needs this more. Will limit their participation in tournaments.
Steve: hate to tell the go club they cant go to tournaments and give Common Ground uniforms.
Kathryn: how does that work? What if someone joins the club later but the registration fees for 15 people had already been paid?
David: if the $150 is not tied to the number of people then its arbitrary.
Move to vote.
Decision:
Vote on $325.
Members for: 3, opposed: 1, abstaining: 1, absent: 0

Colleges Against Cancer: Pizza Party
New club on campus. Had first meeting two weeks ago. For our next meeting having a guest speaker. Organ donations. May not be able to get funding for this week, but want to get it for the next. Want pizza for the people who might be coming and volunteers.
Questions:
Yasmin: You don’t want to get funding for this Friday?
CAC: No, hoping to have pizza for next Friday.
Harsh: Is it just for people who volunteer?
CAC: Any one who comes to the meeting.
Yasmin: how many pizzas does 200 buy you.
CAC: Don’t know. Was told highest amount.
We can fund the pizza for the 17th. Have to change the amount.
Yasmin: Are all the people coming students?
CAC: Yes
Harsh: How much do we want to cut?
CAC: Would it cover drinks?
6 pizzas is 50
Decision: to change amount to 50
Members for: 4, opposing: 0, abstaining: 1, absent: 0

Gospel Choir: Karaoke NITE
October 11th. The event is not just for gospel choir. Wanted to have and event where new members can get to know everyone.
Questions:
Harsh: where in the commons is it?
GC: Sports zone
Harsh: how many.
CG: 50-75
Christine: How many are members?
GC: About 60
Yasmin: are you advertising?
GC: Word of mouth. People can bring friends.
David: is the org open to everyone or do members have to try out?
GC: Any one can try out, just have to come to practice.
Decision:
Members for: 4, opposed: 0, abstaining: 1, absent: 0

Intervarsity Christian Fellowship: Fall Conference
Scholarships fall conference will be split among all attending students. Fee for event is $80, scholarships would lower the cost for UMBC student
Questions:
Harsh: You have 30 students?
Silva: so you charge students?
ICF: Yes. Event is run by intervarsity regional office. Off campus and pay for lodging.
Harsh: Would $2400 cover the cost of all the students?
ICF: Yes
And if more came would you split the cost among all attending?
ICF: Yes
Harsh: anyone can go?
ICF: Yes
Yasmin: How many club members?
ICF: About 30 club members and 10 others.
Harsh: How would non-club members find out about this event?
ICF: Facebook sending out email to interfaith center.
Harsh: Are you deciding who gets the scholarships?
ICF: No, will be split evenly between everyone.
Yasmin: you guys were given the $1000 for conference fees?
ICF: For the winter conference and the one next semester.
$1000 not for this conference?
ICF: No
James: what do you mean by scholarships?
ICF: Didn’t know what else to call them, just charges for the conference.
Discussion:
David: $78 is the annual amount paid by the undergraduates for the entire year. Not necessarily a fair comparison, just a way to scale a request like that.
Yasmin: already have $1000 for fall conference. Might make more sense for us to use it now. We could give $1400 and then come to us for more when needed.
David: it sound like this event is going to happen one way or another, the issue is how much each student will have to pay.
Harsh: could try to subsidize. Cut amount down to half.
Silva: Have you done any fundraising?
Working on it. Have a scheduled table every Wednesday where things get planned for fundraising.
Silva: do you have anything else coming up this semester?
No
Harsh: could give them $500 that would come to about half. Could then charge only $30(ish) per student.
Yasmin: do you feel the $80 is worth it? I think an event like this would be beneficial enough for $80.
Kathryn: If 40 people wanted to go, what would happen?
Would be split among however many people would go. The rest would be paid by the individual student.
Silva: seems to me that only club members would be seeing the benefit.
David: not necessarily a problem. Membership is open to anyone.
Harsh: $2500 would probably fund a much larger event on campus. Might be more willing to fund it if it were cut down.
Stefan: Do you all have any events coming up?
Last Thursday of every month is an outreach program. Geared towards more UMBC students and is not as expensive.
Assuming paying $30 for each, $1050 is the average for 35 people.
Harsh: fund $1000 instead of $2400
David: moment when a more formal process would be helpful. One of you need to move to approve the amount, then someone else could move to amend it, and then have a discussion.
Harsh: does anyone want to move to cut it down to $1000?
Yasmin moves, Harsh seconds.
David; no motion has been made, someone now has to say that they want to allocate a certain amount of money to this event, and then move to approve allocation of new amount.
Yasmin: a total?
David: someone can move to amend this amount if they disagree.
No one wants to move to do this
Decision:
Vote: Members for: 4, opposed: 0, abstaining: 1, absent: 0

Capoeira: Unnamed Event
Name of the event should be Batizado e. Translate to baptism. Have 10 students at UMBC. First chance to meet instructor. Capoeira is a Brazilian dance fight. Students get new belt based on what they’ve learned. Get an amount of cord, cut it up and dye it. Comes directly from Brazil.
Questions:
James: about the instruction fees, why are there three and why are they different amounts?
CAP: They are for different instructors. Should be names associated with these. Will be workshops associated with it.
Harsh: what’s the date?
CAP: November 15
Yasmin: are the workshops open to everyone?
CAP: Open to anyone, but there are physical limitations.
Harsh: cords and belts only for people graduating?
CAP: Yes, there is a certain amount of commitment and training that goes into the belts. The price estimate is a bit higher- new students need cords too.
Yasmin: so anyone who is interested in your group can join?
CAP: For some reason are listed as restricted club, but in our bylaws it says anyone can join. Trying to get this changed.
Harsh: How many are you expecting?
CAP: 60-70
Harsh: how many are UMBC students?
CAP: These are just people in the community, hoping to get more flyers out.
James: is the event itself competitive, or is everyone doing what they want and being evaluated.
CAP: No competition.
Yasmin: cords and bets for everyone including UMBC student?
CAP: Mostly for students.
Is this essential that you have all the instructors?
CAP: They will be here whether or not SGA funds them.
Yasmin: you had an event last year?
CAP: Yes, also requested funding for that.
Yasmin: did you have it?
CAP: No, that request was for this event. Last spring, thought that was the last time to get money for the form. Tried to reevaluate list for Finance Board.
Silva: is the group master staying all three day?
CAP: Yes. Still a lot of things are still being resolved.
Harsh: will it be a one-time fee?
CAP: Yes.
Silva: will non-UMBC students have to pay?
CAP: I don’t know, I don’t think so
Stefan: How many UMBC students in group?
CAP: 10 for now.
David: of the 60 people who attended the event, how many were UMBC students?
CAP: About 15
David: how come we haven’t seen a member of the org here when submitting the request.
CAP: Club president stopped communicating with me.
Silva: If we were to partially fund the event, could you fund raise?
CAP: We are going to try to fund raise.
Harsh: we could probably fund the items on the list that would benefit UMBC students. You could charge the people who were non-students and this would help cover the rest of your costs and we could fund the rest.
CAP: Wondering how to access resources for treasury training. Yasmin: you can email me with regards to SGA funds. Can go through processes with treasurer.
James: also an event-planning guide the office of student life puts out
Harsh: from this list, what do you think would benefit UMBC students the most and what would you charge non-UMBC students?
CAP: Could charge non-UMBC students for everything. Last event was 40 per person and free for UMBC student. Having 3 nights, Thurs, Friday, Sat. Thursday will be mostly for UMBC students
Yasmin: List is supposed to be from the highest priority down, is this list?
CAP: Yes.
Silva: have you tried fundraising in the past?
CAP: Not yet, haven’t had a reason to.
If we were to fund half of this how hard would it be for you to hold the event?
CAP: Event will go on regardless. It’s doable.
Emily: Are the flyers for outside, or off campus?
CAP: Mainly on campus. Trying to get more students involved.

Decision:
Harsh: since event is not until mid November, you can have treasure talk to Yasmin to figure out the best way to fund this. We can table event for now.

Biodiesel Project:
Constructing Biodiesel Processors.
Found farm where group can produce biodiesel, trying to expand this. Made a 150 gallons so far.
Questions:
Harsh: This is already up and running?
BP: Yes, but there is a lot of cost involved in maintaining the project
Harsh: what happens to the oil?
BP: Working on short term right now. Will be tested on farmer’s tractors, etc. Once we prove it is economic we hope to bring it to UMBC and use for buses.
Yasmin: What is the difference between the money you requested last year, and the $600 requested this year (more).
BP: Trying to make processes more efficient and continuous. Less human intensive.
Yasmin: right now it’s being run off campus?
BP: Yes. Nowhere on campus to do it. 5 people know the process well and trying to get more people involved.
Harsh: You have students going to the farm?
BP: Yes, we want the process to be more permanent.
Discussion:
Silva: Is this any different from common ground asking for props?
James: this group is open to everyone, don’t need to do any sort of audition.
Harsh: we actually funded the startup of the project last year.
James: think the money was used well, did not disappear.
Harsh: would have a long-term beneficial effect.
Decision:
Members for: 4, opposing: 0, abstaining: 1, absent: 0

Let it be noted that at 8:13pm Harsh uses the gavel to for the amusement of the members of the Biodiesel Project.

Promoting Bone Marrow Registration Drive
November 11. Mainstreet commons. Trying to get at least 1000 people. Its easer than the blood drive. Free for UMBC students.
Questions:
James: what is commons equipment?
BP: Some people come off campus to do PowerPoint presentations. Wasn’t sure of the cause.
Yasmin: Why biodiesel club asking for bone marrow?
BP: Sort of a side thing that we were interested in.
Yasmin: could talk to people who run the blood drive.
Silva: had you done this event before?
BP: Had one about 4 years ago.
Christine: Why only fraternities?
BP: Tried reaching out to sororities, but no response so far. Sent some email.
Harsh: could maybe group up with another org whose mission statement was more related to blood drives, example: students against cancer. Would be willing to fund this event. Can t fund t-shirts or giveaways, but can fund food.
Decision:
If you wanted to apply for this again with another org, we would be willing to fund it.

AEPi: PiFest!
Pie and pizzas given out to public to get to know our group. Not for recruitment.
Questions:
Harsh: when was request submitted?
AEP: Last week
Silva: how many are you expecting?
AEP: 50 – 100, located in the sports zone.
Silva: have you reserved a spot?
AEP: Currently coordinating with Greek life.
Stephanie: Are you doing a lot of advertising?
AEP: Not much advertising. No need, want to make event spontaneous.
Silva: Is this during free hour?
AEP: In the evening 6-8.
Silva: will there be a lot of people around then?
AEP: Can change the time to free hour.
Discussion:
James:222.99 total.
Christine: might be too crowed.
David: request by a restricted organization, as long as the event is open to all UMBC students you are allowed to fund it. But, what is the point?
Can support campus community, interaction with other students.
Decision:
Members for 3, opposed: 1, abstaining: 1, absent: 0

Not Attending Allocations
Pre Dental Society
VCU Dental School Recruiter Talk
Did not attend, but submitted request. Need parking tickets and gifts for recruiters.
Harsh: they don’t need a gift and a lunch – just one or the other.
James: lunch would be more appropriate.
Harsh: board members are students, only $8
Stefan: in regards to the flyers, we can encourage them to use 100 free for both events.
Decision:
Removed gift. Lunch reduced to $8, advertising reduced to $5
Total cost: $78
Members for: 4, opposed: 0, abstaining: 1, absent: 0
UMDNJ Dental School Recruiter Talk
Decision:
Removed gifts for recruiters. Lunch reduced to $8
New total $68
Members for: 4, opposed: 0, abstaining: 1, absent: 0
Quiz Bowl: Wake Forest, NC Quiz Bowl Tournament
Not enough information, event tabled.
Engineering CoM: ECM Lunch
Decision:
Members for: 4, opposed: 0, abstaining: 1, absent: 0

Post Meeting Discussion

Complete Discussion of Vetoes – rather long discussion so I just included the points made by the main participants.

Yasmin: I stand by my decision that we should fund them. Benefit to UMBC students.
(In response to Steve) I argue that every event we make is at our discretion. While our current policy may allow us to fund something, it is always at the discretion of the Finance Board. 5 people were elected to make these decisions, should always be clear about the Finance Boards discretion. We didn’t ask Common Ground to tell us about their org. Sat there and told us about events for 10min, until someone stopped them. I think we still would have voted the same way.
(In response to Tokunbo)We don’t close our eyes and pick a decision. In this case we thought the benefit outweighs the cost. Can’t quantify benefit.
Christine: agrees with Yasmin, but brings up Mama’s Boys as an example of a group that we do not fund uniforms for.
Harsh: at our discretion. Team of 40 affects more students. This event is comparable to the “sticks”. They relate directly to the success of the event, like the costumes used by Common ground. We have funded costumes for previous events. I would compare it to decoration.
James: uniforms aren’t just for the people who wear them. This is like saying to a musical theater group that the costumes that they use are only beneficial to the people who audition. Costumes in the case of Common Ground ads something to the event. If Mama’s Boys were doing a Christmas event and wanted Santa hats, that case would be similar to this.
There is a distinction between uniforms and costumes. If another org asked for shirts, that’s not really adding to the event.
It is important to keep a track record of events for an organization and not just look at events.
Steve: I’m still not sure. When you use the term “at our discretion” it sounds like the Finance Board is bias towards whatever group it decides to fund. Worried that the Finance board is going to start looking more at orgs, instead of the events they are holding. Can use discretion on events, but it becomes harder to do so with orgs.
Silva: I side with Steve, I think it will cause too many problems in the future and I don’t think its something that’s hard for them to come up with. They could fundraise. These uniforms can’t be passed down, they will only be benefiting the same people.
To: When you use the word “discretion” have to be able to tell people what kind of decisions you make. Can’t be sporadic. Has to be some sort of consensus, think about things as a group. How do you quantify benefit?
David: agree with everyone. Finance Board is elected to use its Judgment, but you need to be firm about how you’re applying that judgment, the more you can articulate groups distinctions. You will get more requests. Don’t want to react to every request as if it was the first time you had seen something like it. You will get better requests, doesn’t mean your not using your judgments, means your articulating more clearly the basis for said judgments.
Christine moves to override the veto, Yasmin seconds.
Final Decision:
Override: Members for: 3, against: 1, abstaining: 1, absent: 0

First Year Ambassador Confirmations (postponed till next week due to time constraints).

Roll Call
Everyone present (at least physically speaking)
Adjournment
9:06 pm

Finance Board 10/7

Call to order
5:30 pm

Roll Call
All members present, but Christine (late @ 5:33)

Allocations

Omicron Delta Epsilon: ODE Banquet
Economics Honors Society. Banquet is our only function. Recognitions for certain individuals. Get to know professors – very well attended by economics professors.
Questions:
Yasmin: Is the event open to everyone?
ODE: Yes, in the past it has been $5 for new ODE inductees and $30 for all other students. Value of dinner is $30, would like to bring down expense to $5 for all UMBC students.
ODE: The money is to prevent students from saying they will go and then not showing up.
James: If fully funded, what would the $5 from the students go to?
ODE: We didn’t request fully funded. If it was we might not charge the 5.
Harsh: So this is the total amount you need for the event?
ODE: This is the total amount we are requesting for ballroom setup, food, etc. Cardstock, trophies, we aren’t requesting money for those.
Harsh: Everyone pays $5 to get in?
ODE: Yes.
Emily: How many are you expecting if you charge the $5?
ODE: In the past there have been 30-35 inductees and 15 to 20 other students. I was hoping to get at least 30 students. The only definite number is 33 inductees last year. Not well attended by students, more so by faculty.
Harsh: Our policy does not allow us to fund restricted funding for an event.
ODE: If we said it was free for everyone, would that make a difference?
Harsh: Additional Money is for the trophy?
ODE: For the dinner actually.
Harsh: You requested funds for food. So people are paying for the dinner, but your also paying?
ODE: The dinner is closer to $30, we are trying to get $25, so the students pay less.
Yasmin: in regards to restricted orgs, we only fund their events intended for all UMBC students. I don’t think this event is intended for the entire campus.
ODE: Other economic clubs go. Focus is primarily on economics department, not just inductees.
Yasmin: But it’s 35 inductees and then 15-20 others.
ODE: This has been in the past.
Silva: How much are you charging for faculty members?
ODE: I have no idea, the economics department probably funds faculty, I have no part in that.
Silva: Where is the food coming from?
ODE: Sodexho
Siva: This is just the cost of the students?
ODE: Yes.
Yasmin: you said you were expecting 90 total?
ODE: Yes, ideally.
Yasmin: And only half are faculty?
ODE: As of right now, I’m hoping to get 90 students.
Silva: How many people are the quotes for?
ODE: Not sure, around 30 per person would be the goal number.
Harsh: this would cover the inductees and the students?
ODE: Yes.
Harsh: So amount asked for would cover $25 per student, you would still need the 5 per person?
ODE: $30 for 85 people would be less than amount requested. Estimate is incorrect.
Harsh: If we funded the full $2500, students would get in for free?
ODE: Yes. We would request that they RSVP. But it would be possible to enter at the door.
Catherine: How are you advertising?
ODE: We don’t need the advertising money.
Yasmin: How would you advertise without our funding?
ODE: Would put up flyers around campus. We have not advertised in the past.
Discussion:
Catherine: she said that they could make it free for students.
Yasmin: I don’t think its intended for everyone.
Harsh: Just sounds like an induction events.
Yasmin: even if 90 students come (and they didn’t last year), that’s still a lot of money for 90 students.
David: Open to some other students, can argue that it’s for econ majors only. When funding a restricted org, events should be geared towards all students.
Stefan: Money seems to be going more towards staff
Silva: What if someone interested in econ wanted to go?
Stefan: Don’t need a 3000 event to do this.
Yasmin: If it didn’t have an induction side to it, then we might be more willing to fund it.
Decision: Members For: 0, Opposed: 3, Abstaining: 1, Absent: 1

Rock for Life: Genocide Awareness Project
Questions:
Harsh: Informational event?
RFL: Yes.
Harsh: What kind of posters?
RFL: 4x6with messages.
Discussion:
Yasmin: seems like a beneficial event.
James: odd that there is not security.
Yasmin: Where does the money paid for the posters go? Is it paying specifically for posters or is it going to their foundation.
RFL: For transporting posters here.
Silva: How many posters?
RFL: 12, modular display.
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

Muslim Student Association: Eid Dinner
Dinner celebration. Do not need money for food, locally family is sponsoring. Expecting about 150 students. 312 security, 20 for table and chairs, 30 for decorations – balloons, ribbons, etc. Open to all students, no admission fee. Planning on getting entertainment.
Questions:
James: talked to scheduling about AV equipment?
MSA: No, not yet.
Harsh: Are the other quotes from scheduling?
MSA: Yes.
Silva: Why didn’t you ask for advertising money?
MSA: Using face book and flyers. Know people who design flyers, have money in carryover. Don’t want to ask huge among.
Harsh reminds org about 100 free flyers.
Discussion:
Silva: worth it.
James: This seems to me like the best setup of an event. Should congratulate them.
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

First Year Ambassador Conformations

Harsh: Would you rather do one by one?
Agreement to interview the ambassadors one at a time.

Harsh: Why did you apply?
Stephanie: Heard about SGA through friends. Applied to all positions, and this is the one I got.
Emily: I wasn’t officially in SGA in high school, but I helped out. I felt out of the loop and I thought it would be a good experience to find out what SGA at UMBC was all about.
Catherine: Applied because I really wanted to be part of a leadership group. I believe I fit this role well, even if I don’t always ask to be part of it.
Yasmin: How have you liked your time here?
Stephanie: A lot more intense and structured then high school SGA.
Emily: Surprised. Though it was more of a social thing in high school, its a lot more hardcore here. Everyone has to work together with others.
Catherine: I thought it was a long, but good experience. I got a good idea of how things work here, and what issues need to be resolved.
Christine: What’s you biggest weakness? Strengths?
Stephanie: I don’t know another language fluently. I can balance social and academic life well.
Emily: Prioritizing things. I can balance things out well but sometimes I get carried away. Strengths is that I'm really dedicated. If I think something is important I will work hard for it.
Catherine: One of my strengths is that I get along with everyone well. I’ve never had an experience where I couldn’t work anything out with someone. I know I have weaknesses, but I'm having trouble pointing them out. Sometimes I procrastinate, but not if it’s something I care about.
Harsh: Tell us one good and bad thing about UMBC.
Stephanie: there’s a lot of diversity on campus. But a lot of people leave on the weekend.
Emily: People at UMBC are really friendly, but there’s not a lot of school spirit.
Catherine: I think there are two things. First is the transit system. The shuttles run at really inconvenient times. I also think that there is a lack of recycling at events. I like the diversity here. It’s a lot different from all the other schools I applied to.
David: As a member of the finance board, how do you ground your decisions in the actual opinions of real students.
Stephanie: Ask for varying opinions of students, and bring them together in meetings. I am in lots of other organizations.
Emily: Hopefully I wont be biased in anyway. I know some people in other groups.
Catherine: Make sure I am fair and unbiased in all decisions. Looking at examples from last week with the Go Team and the Toastmasters, I see the importance of focusing less on what the club is about, and more on what they are asking for.
Harsh: What other orgs are you in?
Stephanie: American Chemical Society, Gospel Choir, CAB (and some others I didn’t get).
Emily: Tennis club, still looking at orgs that are available, not set on anything yet.
Catherine: Students for Environmental Awareness, Ancient Studies Club
Harsh: Do you think you will have enough time to balance all these orgs?
Stephanie: So far I have been able to.

Discussion of ambassadors:
Harsh: what did you all think?
Yasmin: Thought they were all good, did a nice job of participating. Answered questions well.
James: was impressed by their ability to be vocal at previous meeting.
Some discussion about them taking the oath of office.
Vote: Members For: 5, Opposing: 0, Abstaining: 0, Absent: 1

Students all take oath (see pg 81 of Action Guide)

Further Allocations

Quiz Bowl: Wake Forest NC Quiz Bowl Tournament
This weekend in NC, hoping to send tem down to compete. Will head down on Friday, return on Sunday. If we do well enough in this tournament we would qualify for nationals.
Questions:
Yasmin: How do you select people to be in the tournament?
QB: Keep track of how they score in past events. Hoping to go to more local tournaments.
Harsh: How many are in your org?
QB: 6-8 people (meet Mondays and Fridays). 12 active members.
Yasmin: How many are going to event?
QB: 4 or 5
Harsh: Is your team already selected?
QB: Yes
Harsh: Where are quotes from?
QB: Gas prices based on 30 miles a gallon, hotel expenses are cheapest we could find. Tounmament fee quoted by the university. Requesting no funds for gas and food expenses.
Discussion:
Silva: the event is not technically open to everyone
Yasmin: anyone can join the club.
Stephanie: 4 – 5 selected
Harsh: we can fund it; the question is whether or not event is worth it for 5 people.
James: orgs in the past were funded with limited classification. Do not have to try out for the club. They do bring the best members to the tournament.
Silva: can anyone else go?
QB: Yes. Everyone who wants to go can go. No opposite to observers going, would just have to increase the budget. Then transportation would be an issue. Ideally the best players are going.
Silva: so you all agree to get the best players to go?
QB: It varies. We rotate. IF you join the club you can be in a tournament. We rotate players. We are going to 4 other tournaments, but this is the only one we are requesting funding for.
Harsh: So the next tournament would be another 5
QB: Ideally, but it depends on peoples schedules.
Stephanie: What is the difference between this and the Equestrian Club?
Yasmin: the horse club competes physically. That brings up issues with liability.
Silva moves to vote. Harsh seconds.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

FASA: FIND
District six rep for FASA. A dialogue held in fall, conference held in the spring. We pay 40 to become a member of FIND. Anyone can join, don’t have to be Filipino. Held at
Questions:
Yasmin: Not on campus?
FASA: No
Stefan: How many?
FASA: Originally for 30, promoted it and we got 41. This is why we need to adjust the budget.
Harsh: You want to change the amount?
FASA: Yes, and add registration.
Registration is now $410, need to add a car. $1085.68 to add another car.
Yasmin: 10 per person?
FASA: Yes, for registration.
Harsh: Still need the $1228 for the hotel?
Silva: So you don’t need extra for the hotel?
FASA: We have the hotel rooms, we got budget approved before. We only need extra for gas and toll.
Yasmin: $229.20 for hotel, $600 for registration, would you fully reallocate that to another part?
FASA: Yes.
Yasmin: You haven spent what we allocated you last year?
FASA: No.
James: what?
Yasmin: they have $2100 right now, we want to just give them $728. Could ask for $600 for registration fees and could reallocate registration fee. I can figure out numbers.
FASA: School from another district bids each semester. We didn’t get it last year.
Christine: Like money?
FASA: Like ideas. Non-profit org. To educate people about leadership.
Harsh: How many cars?
FASA: 8 cars, 5 per car. Hoping on getting a van.
Silva: Did you actually calculate the amount for tolls?
FASA: Yes, looked it up on google maps. Based on last years funds.
Yasmin: $1085.68 for gas?
FASA: Yes.
Sivla: You already advertised?
FASA: Yes, we worked with HLSU and Asian Student Connection.
Silva: are you planning on doing ay more advertising?
FASA: If we do, we have to change the budget but we can if you want us to. Technically open to everyone.
Catherine: So we already gave them money last year for registration fees? Does this go against policy?
Yasmin: we don’t have a policy against it. Last week was something we decided.
Yasmin: If more people wanted to come, would you be open to splitting the cost?
FASA: Yes.
Silva: If you wanted to advertise more, could use 100 free flyers.
Discussion:
Allocated $2100, all we need to vote is the extra amount the need. Total is $1023 is all that we are voting on.
Yasmin: Impressed they got 41 people to go.
James: This is inline with their mission statement.
Harsh: Issue – for 40 people it’s about 75 dollars per person. Getting close to student activity fee. We made the Intervarsity Christian group pay last week.
Yasmin: I would argue this is different. Open discussions like this will impact more UMBC students.
Stephanie: What did you decide about registration fee?
Yasmin: there are differences. With the toastmasters, you had to pay a due to have that title. In this case the registration is to attend an event.
Silva: I disagree. We don’t know what the Christian fellowship brings back. We are not to judge what happens afterwards
Harsh: I agree. I think its fair to ask them to pay $30
Catherine: the registration for this only costs $10 per person.
Harsh: this is for the whole thing.
Yasmin: We should be judging the benefit groups will have on the campus.
Silva: we don’t know enough about that.
James: If you do that then what about free events for students? Fully funded things in the Past so that it is free for UMBC students.
Stephanie: this is not for all UBMC students. Is limited.
Yasmin: is not limited.
Harsh: am skeptical about groups bringing back something to campus. I think its fair to pay $30 for two-night trip.
Steve: 41 people are going
Harsh: they only have $2100.
Stephanie: should we cut it down to half?
James: I don’t think we should cap it at the $78. Don’t always have to use the comparison to student fees.
Yasmin: would people turn away from event if they found out they had to pay?
Harsh: even if we don’t pay them the amount requested, we’ve already funded them $52.
Catherine: So if we didn’t fund them the money, how much would each student pay?
Harsh: $30ish when taking into account the $2100
Yasmin: if not all than about $75
Erica: What exactly happened last week? You paid for part of a conference.
Harsh: For that one they were asking for 80 per person to go. That was over the student activity fee. Not that we shouldn’t give people over the student activity fee, we just thought it would be fair for the students to pay some of it. She even said it would make students more invested in the cause if they paid.
Erica: Was there ever a discussion of what they would bring back to campus?
Yasmin: the concern is will it spread beyond people who go.
James: that is the difference between these two. She had the idea of the amount being subsidized
Harsh: future orgs might come back wanting full funding for off campus events.
James: If you don’t fully fund this, you will get people who don’t want to go.
Harsh: People who really wanted to go wouldn’t mind.
Catherine: I wouldn’t have 30 for an event like this.
Stephanie: Can fundraise.
Catherine: If we are only going to give them 30 we need to make it clear that we want them to fundraise.
Yasmin: We have no say over how they spend money.
Catherine: how much did the intervarsity Christian fellowship advertise? It seemed to me that it was mostly for their group.
Silva: same for this.
James: Christian fellowship was going on a retreat, whereas FIND is going to a convention where UMBC will be represented.
Harsh: the Intervarsity Christian Fellowship did fundraising, is it fair that FIND should get full funding for this event without doing that.
James: we do fund orgs that don’t fundraise.
Erica: Question: was there conversation last week about what would be brought back during interview?
Harsh: I think we sent a precedent last week.
David: Yasmin seems to be coming around from what she said last time about the Finance boards discretion.
Yasmin: I think we should have discretion.
David: we have a limited amount of money to give out. I don’t think it’s unreasonable to charge for events. Can agree to pay for part of the cost, if the org pays part of the cost. That way student activity money can be stretched farther.

Silva moves to vote. Harsh seconds. Voting on the amount of $1023.88

Decision: Members For: 2, Opposed: 2, Abstaining: 0, Absent: 1
David: Legislation fails in the event of a tie unless someone makes a motion for a new amount.
Yasmin works out new numbers. Move to make it $523.88 and then everyone would be paying 15. Stefan seconds. Harsh and Silva want at least 20 for students to pay.
2nd vote: Members for: 2, Opposed: 2, Abstaining: 1, Absent: 1
Harsh moves to allocate $150 for FIND. Silva seconds that.
3rd vote: members for: 2, Opposed: 2, Abstaining: 1, Absent: 1
Yasmin moves to fund $408.88. Stefan seconds.
4th vote: Members for: 2, Opposed: 2, Abstaining: 0, Absent: 1
David: you could table the event until 5th finance board member is present. Finance Board agrees to table event.

Bioethics Student Association: World AIDS Day
About people who have lost family members to AIDS. December 1 is world AIDS day. Trying to reach out to minorities, who are more affected by AIDS. Want to get quilts (6). Rental fee is for 6 panels, 12ft x 12ft, 120 for shipping. Assuming it’s the same there and back. May have to find out if we gat charged for putting it up and taking it down. Not sure yet.
Harsh: you do have time.
BSA: Trying to get a speaker to come through.
Questions:
Harsh: The quilts are just sort of hung up on the wall?
BSA: Yes.
Harsh: What’s on then?
BSA: Names, images, etc related to people who have died from AIDS. Like a memorial.
Silva: How will these quilts benefit the event? What would you do if you couldn’t get them?
BSA: Sending out emails, trying to get groups to do events on that day. Should know what exactly is going on soon. May have speakers.
Emily: Where are these quilts being hung?
BSA: In the commons somewhere. Probably main street.
Harsh: Is this your biggest event of the year?
BSA: There are other events that are in the works now, probably our main event for this semester.
Discussion:
Yasmin: I think the event is worth the $865. Very powerful event. Also funded world AIDS day concert, will create a lot of attention
Silva: I think it’s a lot of money for quilts. Is there another way to get the point out by using something more interactive? Quilts will be just sitting there.
Stefan: This is a lot like the Post Secret event
Silva: But that didn’t cost this much money. They don’t know where the quilts are going yet either.
Catherine: We could suggest they get less quilts.
Harsh: I don’t think the quilts are a bad idea.
Stephanie: What if they took a picture of the quilts and put that up instead.
Yasmin: there is a big difference with that. Is the package you guys are getting coming with 6?
BSA: Yes
Harsh: Can you get fewer?
Yasmin: How much per quilt?
BSA: $500 down payment for quilt, then 25 additional dollars for each quilt. $500 would technically get us just one.
Harsh:12x12, do you have enough space?
Yasmin: I think there for the columns between windows.
Silva: I feel like there’s a better way.
Emily: random people walking down the commons will see it.
Catherine: going to a concert is not as emotional as the quilts. They are more personal.
Silva: could have someone with AIDS write a letter and that would have the same effect.
Harsh: This event will reach thousands of students.
Yasmin: It’s hard to miss 6 12x12 quilts.
Decision: Members for: 2, Opposed: 1, Abstaining: 1, Absent: 1

Black Artists Society:
Spring Cleaning Fashion Show
We put in an allocation for a spring fashion show. It’s intended to be our largest event yet. We’ve only been an official org since last December, have only had smaller events. It is not until February.
Questions:
Yasmin: Have you already reserved a space?
BAS: Yes, the UC Ballroom.
Harsh: How many?
BAS: Maximum capacity is 450
James: What happens to clothes after show?
BAS: Were not sure, either the individual designers will get it for their personal portfolio or we will have a clothing drive.
Silva: So you guys are designing these clothes?
BAS: We have designers from UMBC and outside designers we have to pay.
Silva: How long is the fashion show?
BAS: Two shows, two hours for each show. Free for students, charge for non-students.
Harsh: So your donating clothes?
BAS: Yes, for the most part.
Harsh: could they possibly be used in the org in the future?
BAS: Yes.
Harsh: State law says we cannot directly give money to charity, would have to keep the clothing remaining within org, or give back to designers.
Yasmin: If you give the cloths back to the designers and they decide to donate them, this is fine.
Silva: How did you come up with the $300 for flyers?
BAS: Common Vision
Silva: Is it like a package?
BAS: It’s around $100 for about 2000 flyers. We plan on advertising through the next semester.
Harsh: 100 free flyers every month.
BAS: Is that with Common Vision?
Yasmin: No, with SGA.
Silva: What kind of decorations will you have?
BAS: Backdrop, props, manikins, red carpet, feathers and stage props.
Yasmin: Have you talked to scheduling about setting up stage as runway and chairs? 300 is also for runway and chairs?
BAS: Yes.
Discussion:
Silva: Advertising can be cut down.
Harsh: Can use free flyers
Silva: How did you take into account how much the clothing would cost?
BAS: Approximated $200 for scenes, there are 6 scenes. For the designers $200. 20 to 25 models.
Silva: so there are 6 outfits for each?
BAS: No, there’s those scenes, not every model will be in every scene. Average 15 models per scene.
Decision: Advertisement price cut down to $225.
Members for: 3, Opposed: 0, Abstaining: 1, Absent: 1

“Heart of the City” Comic Book
Just started it last semester. Wanted to print copies. Cost to print one book (8pages) $152 for 50 copies. With additional tax fee. Would like to have a table somewhere in the commons and hand them out with optional donation box.
Questions:
James: Who produces the actual comic strip?
BAS: Members.
Harsh: You do no have to pay sails taxes if an event is funded by us.
BAS: Should we change it? It’s about $152.
Silva: are these comics handed out on a first come, first serve basis?
BAS: Yes. And if there are people who still want to read it, they go online.
Yasmin: You could use the 100 free flyers to advertise the online comic.
Discussion:
Stephanie: I feel like they could just advertise for the online comic using flyers. Instead of making a hardcopy.
Catherine: I might not go on the website to check out a comic if I see a flyer, but if I got a book, I might be more willing to look at it.
Stefan: some people prefer hard copies.
BAS: we hadn’t gotten a lot of feedback about comics until printed out rough version.
Decision: Printing cost reduced from $160 to $152
Members for: 3, Opposed: 0, Abstaining: 1, Absent: 1

Chinese Student Association: CSA Paintball Event
Quotes from Robinhood Paintballing, org is providing transportation, limited amount of space. A total of 30 people are coming. First come, first serve basis.
Questions:
Harsh: How many so far?
CSA: 22 have signed up. Not until Nov 1st, so can split cost if more than 30 come. We have a limit of 30 people per trip – limited amount of space per game.
Harsh: $1200 is for 30?
CSA: Yes, 40 per person, including all equipment.
Hoping this event will get peoples attention about the org.
Emily: Are you planning to advertise this event?
CSA: Yes, we are advertising at the meeting tomorrow and starting up a facebook group.
Harsh: But you can only take up to 30 people?
CSA: Yes.
Harsh: out of 22 so far, how many are in your org?
CSA: All, except members of other orgs: TSA
James: What benefit has your org seen from this? What is the relevance?
CSA: People are seeing us as a bigger organization – finding out about our org. The relevance is to Chinese wars, Gorilla Warfare. Like a historic adventure.
James: So this is mostly a membership thing?
CSA: Yes.
Yasmin: This finance Board is very strong about events that are in line with a group’s Mission statement.
CSA: We thing that this will teach people about Chinese culture.
Yasmin: We voted down Korean Association’s Bowling Night. Maybe if event was on campus, or more informative, would be more in line with your mission statement.
CSA: Teaches people about strategies used.
Silva: You say your trying to get your name out, but restricted to 30 people, and the 22 who signed up were people who already knew about it.
CSA: We are getting other clubs attention as well.
Silva: You’ve already advertised this event?
CSA: Yes.
Harsh: Would rather see a paintball club go to an event like this, could spend SGA’s money better.
Discussion:
James: I wanted to talk about the policy a bit. The goal of this org is to bring together Chinese and other students and embrace culture. Networking fact. Why do we need to define orgs by just their constitution? Equity thing, if great event does it matter.
Harsh: event is not on campus
James: but you shouldn’t look at just policy first.
Harsh: that along with other things was why we didn’t fund it.
James: now considered traditional event, been going one for 5 years, does get some special consideration.
Yasmin: traditional if we funded 5 years? We funded it last year, but not the year before. Its not policy that is violated, its what us as Finance Board agrees on.
Silva: if every org came to us and wanted to go paintballing, would we have to fund them all?
CSA: we have been asking our members for ideas. Officers before were deciding everything. We got a lot of response when we suggested paintball.
Stephanie: based on their interests, only limited to 30 people, not beneficial to all UMBC.
CSA: interaction within the group is important to us.
Stephanie: that’s a personal gain.
CSA: how would you suggest we get everyone together for impute.
Stephanie: You could have sports here.
CSA: we are having a dodge ball tournament.
Catherine: You are asking for student activity fee money. All students pay it, but not all will benefit from this event. You could do fundraising in the future
CSA: we did
Silva: How would I find out about event if I wanted to go?
Facebook
James: Point 1: orgs doing things where only people in orgs know about them, seems to me that people in the CSA are interested in what there doing. Point 2: I worry about us becoming the “Fun Police”.
Harsh: would go to specific org when interested in event related to org.
Yasmin: I think there can be great fun events that are educational. We rejected Black Student Union going to Kings Dominion. No way to justify that. We are then setting ourselves up to fund future events like this.
James: Can have fun events that are relevant, but we don’t have to become so strict. Not necessarily about this specific event, more about precedence.
Silva: You could do laser tag, same thing for cheaper.
CSA: we could put out lasertag, but there is still only a limited amount of people that can go.
Silva: could break it up into groups.
CSA: but then not everyone would play together. With paintball everyone plays together. Two factors: did fundraising on Monday. Got $240, but our expenses were a little high. Only have 600 in our carryover. Also more and more people have been coming since previous year.
Harsh moves to vote. Yasmin seconds.
Decision: Members For: 0, Opposed: 3, Abstaining: 1, Absent: 1

Colleges against Cancer – sent in a request.
Yasmin: that will be at next weeks meeting. If you don’t hear from me, assume that it’s not going to be discussed at the next meeting.
Not Attending
Asian Student Connection: Mid Semester Planning Session
Discussion:
Silva: more about the food than the event.
Stefan: You can argue that about any meeting where people ask for pizza.
Harsh: Might have more students attend if pizza is offered.
Emily: How does this relate to their mission statement?
Harsh: This is just planning. We fund meetings for orgs so that more people will come.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Linux Users Group: Linux Awareness Week
No response, tabled.

Hindu Student Council: Annual Garba Additional Decorations
Discussion:
No issues.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Taiwanese Student Association: Big Two Tournament
Discussion:
Harsh: Are charging for UMBC students. Seems geared towards non-students
Yasmin: Goes against our policies.
Decision: Members For: 0, Opposed: 3, Abstaining: 1, Absent: 1

Post Meeting Discussion
Organizations divided up for email (didn’t get details).
SGA members at larger funded events
Postponed until next week.

Roll Call
All members present except for Christine (left around 6:40pm) and Stephanie (8:11pm)

Adjournment: 8:28pm

SGA Finance Board 10/21

Roll call
Late: Yasmin @ 5:40pm + Stephanie @ 5:36pm
Absent: Emily
Approval of Minutes from 10/7 and 10/14
Nothing eventful pointed out.

Pre Meeting Discussion
James gives presentation on Finance Board spending and new financial terminology. The gist of which was to warn us that on average this finance board is spending 30% more per meeting than the previous Finance Board. Our current rate of spending will exceed the $150 thousand for student orgs. Even though this finance board is more stringy then last years, we are receiving more requests this year that must be taken into account. Issue of cutting back spending without crippling student life.
David: There tends to be more activity in the spring than the fall. Usually 85 thousand goes to spring and 65 goes to fall event. We have almost spent 60 thousand this semester. Since we are past the 60 day deadline for over $3,000 events, we should not see any more requests come in.
James: We don’t want to fund an event that would prevent a larger one from taking place in the spring.
Harsh: I thought we had already spent $35,000 this semester. Dose the $60,000 include money allocated last year.
James: Yes, Did not include last years budgeting process in the demonstration.
Silva: We should be more careful with funding orts that have the same events. I feel that we have a lot of the same organizations in here for request.
Harsh: We have to be more stingy about orgs. that go off campus.
David: SGA has been talking about increasing the student activity fee to allow for more funding. One option to extend the life of this money is to require some of it back. For example, we give orgs. money and tell them to charge students x amount at the door, and we would get that amount back.
James: Maybe only for off campus events. Don’t want to nickel and dime students for events. Even small admission charges can make events on campus less appealing.
Yasmin: I am also not comfortable doing that now, but for some events that are maxed out no matter what. Events like Jambo night would be more comfortable asking for a ticket price because I don’t feel it will discourage students from going.
James: Its possible that we’ve just been getting a lot more requests at the beginning of the year because of the new budgeting process. Have to keep an eye on it.
Steve: Equity. A lot of groups do great events. The first events to go if we are making restrictions are from groups that have multiple requests. Asks groups to be more selective.

Allocations

5:45 Kappa Omicron Sigma: Men’s Basketball Season Opener Tailgate
Tailgate event is for season opening game Nov 18. Half an hour for students to move into RAC. 4: 30 to 6:30. Have the space reserved from 2:30 to 8:00pm. Went for the cheapest quotes. Treasurer of org then proceeds to read off long detailed list of every single item cost. I did not deem it necessary to include here.
Questions:
Stephanie: How many are you expecting?
KOS: Initially 100 students. How many seats are there in the RAC? We will aim to get half that number to attend.
Harsh: How can you need a student marshal for 4 hours?
KOS: That was advised by student planning.
Yasmin: How are you advertising?
KOS: Flyers, Facebook, myUMBC.
Harsh: 100 free flyers.
Harsh: Is this event open to everyone?
KOS: Yes.
Discussion:
Yasmin: Its good. New org. this is their first main event.
Silva: My only concern is the 200 burgers and hotdogs for 100 people.
Yasmin: May get more then 100 people.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

5:52 UMBC Table Tennis Club: Practice Supplies
Asking for means to be able to continue training students. This is the first time we have asked for money. We have 30 active members. Asked for 20 paddles to train multiple people at multiple tables. Also for upkeep. If we are given the amount asked for, it will be reusable for years to come.
Questions:
Yasmin: Where are you storing this equipment?
TTC: Everything will be compiled into one container and will be taken into safekeeping, only to be used for events.
Harsh: Anyone in club can use the equipment?
TTC: Yes.
James: What are the “Ball retrieval supplies”?
TTC: Basically a huge net to make ball easer to collect.
Silva: What is the difference between training balls and tournament balls?
TTC: Quality of the balls. Tournament balls used for tournaments, but don’t break.
Harsh: does the club compete?
TTC: The club does not compete, but does hold tournaments in which anyone can attend.
Stefan: Anyone can play?
TTC: Yes
Harsh: Balls would be used for students on campus?
TTC: Yes.
Yasmin: Did you list these supplies in order of importance?
TTC: Yes.
Stefan: Where are you getting the supplies?
TTC: A couple websites we looked at, mostly zeropong.com. Also Paddle Palace and Table tennis pioneers.
Discussion:
Harsh: 200 for balls?
Yasmin: This is their first request.
Harsh: Can take out the ball retrieval equipment.
James: $100 will buy a lot of training balls. Also asked for 20 paddles for 10 tables, don’t think there are that many in the game room.
Yasmin: They also practice in the UC Ballroom. The balls will last them a long time.
Harsh: cut ball retrieval.
Stephanie: Could be necessary. Only $18.
James: could just give them tournament balls.
Yasmin: Could give them a total of $100 for balls and can spend it as they like.
Decision: $466 new total. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Paksa:
Salaam E Kabobs
Same as last week (event was tabled due to conflicting with a meeting date). Setup in front of bookstore in commons. Supposed to be during stress free week.
Questions:
Harsh: What time?
PAK: Around free hour. Reserving from 11:30am to 1:30pm.
Silva: How many people are you expecting?
PAK: A lot since it’s during free hour. Limiting 1 bite per person.
Silva: The food is for how much?
PAK: Can serve up to 800, will probably be more like 500.
Discussion:
Yasmin: $400 worth of kabobs for 800 people? Would rather fund $200 for 400 people.
James: Does the giveaway of food differ any from regular giveaways? It is relevant to org? It is cultural food, but student activity fee does not go to feeding people.
Catherine: They are a new group.
Yasmin: They had a potluck, would rather fund their next big event then fund this one instead.
Harsh: way to cut down on spending by not funding orgs who are just giving out food. I think we made a mistake with Pie event.
James: There are some cases where giving out food will benefit the org.; this is not one of them.
Yasmin: Don’t want precedent set. Especially after funding $400 for meeting food.
Harsh: Meeting food is different.
Vote on full amount.
Decision: Members For: 0, Opposed: 3, Abstaining: 1, Absent: 1

Eid Formal
From 7 to 12. Budget includes brochure.
Questions:
Harsh: Advertising?
PAK: Total budget I came up with is $2,872.
Harsh: We have $2,857.50.
PAK: We saved a lot of money on catering, food is $1,050. Have food for 135 people. We will be selling 120 tickets. Free for UMBC students, $10 for everyone else. We still need LCD and marshal for another hour.
Harsh: There’s going to be a band and DJ?
PAK: Yes, the band will be our main attraction. The band is free, but we have to pay for the DJ.
Yasmin: Is he bringing his own equipment?
PAK: Yes, so is the band.
Yasmin: The student marshal is $90 instead of $100.
Yasmin: How necessary are the decorations?
PAK: Key part of the event. Would be willing to take out the brochure instead.
Yasmin: total $2,872
Discussion:
Harsh: Total is $2,872
James: I got $2, 697.
Decision: New total $2,697. Members For: 3, Opposed: 0, Abstaining: 1. Absent: 1

6:09 SASA: Ajooba
Cultural show, dances and fashion walks. Our main event of the year. Anyone who wants to make dances or show can.
Questions:
James: What about the shirts for performers?
SASA: Last year was the first time we did it. Present for time invested.
Harsh: These t-shirts are not used in the actual show?
SASA: No.
Christine: How many performers?
SASA: About 80
Harsh: Our policy prevents us from funding the t-shirts.
Yasmin: You can use money from your carry over.
Harsh: How many are coming to event?
SASA: Have tickets for 300. Had 200 last year, expecting bigger turnout.
Harsh: Is this event free?
SASA: Yes
Stephanie: where?
SASA: UC Ballroom.
Harsh: Time?
SASA: 7 to 9pm
Harsh: students will pick up tickets at commons desk?
SASA: Yes. Was wondering how many chairs would fit in the ballroom.
Yasmin: 450 max.
SASA: Scheduling people said we couldn’t schedule it until we had funding.
Yasmin: We can do that tomorrow.
New total is $1,727 without shirt.
Discussion:
Took off money for t-shirts.
Decision: New total is $1,727. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

6:14 Mama’s Boys: Festivus Acapellius
5th year of event. In LH5 Free to all students, have groups from other colleges come by.
Questions:
Harsh: What time?
MB: Saturday 8 – 10
Yasmin: Wardrobes?
MB: Tradition is to wear togas. Only buying for new members, will be recyclable.
Stephanie: How many usually go?
MB: About 200
Harsh: What are decorations?
MB: Since its right after Halloween we get (really, really) cheap Halloween decorations.
Yasmin: Are the wardrobes are necessary?
MB: Gets everyone excited about the event. All other groups will be wearing outfits as well.
Discussion:
Yasmin: Don’t know if wardrobe is necessary. Not sure if it really adds to event.
Catherine and Silva assert that they think it does.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

6:17 Persian Student Association:
Shabe Yalda:
Traditional holiday - Celebrates the longest night of the year. Gets UMBC students involved in Persian culture.
Questions:
Harsh: When and where?
PSA: December 5th in UC Ballroom.
Silva: Where did you get the food quotes?
PSA: We have two options, Chartwells or restaurant.
Harsh: How many are you expecting?
PSA: 300
Stefan: What about the outfits for dancers?
PSA: Every year we have a dance group perform. Trying to make group look more cohesive. Traditional outfits, reuse a lot.
Yasmin: You are asking for the advertisement package and the banner? Did you check to see if that marketing package actually comes with a banner?
PSA: Yes. Two packages that they offer, this one is a generic brand. Want a banner we can use for other events.
Harsh: What are the misc. costs for?
PSA: In case something goes wrong at the last minute. Had an issue last year
Harsh: You requested well over $2,000 for food and drinks, additional for utensils 700 – is all that really necessary?
PSA: If it’s through Chartwells, they give us free utensils. The results here were from looking up prices for Giant.
Yasmin: Have you spoken to Chartwells?
PSA: They kept pushing meeting back. Set for Thurs 11:30pm. Pricing for food is worth it so we wont run out. If things with Chartwells fall through, will use caterer.
Yasmin: Might have to find someone else if their not meeting with you.
Silva: Are the utensil costs from Chartwells?
PSA: No, they are an estimate in the event that we are not given utensils by Chartwells.
Harsh: What are the signs for?
PSA: For people coming from off campus. Around the circle to help give directions.
Harsh: So your not asking money for that?
PSA: We don’t know where to get that done. Assuming Common Visions. Handmade signs last year.
Yasmin: You can get fined for that. Should look into it.
PSA: For the past few weeks, we’ve been trying to contact other orgs on campus; a lot of them rejected us. Is there anything we can offer other orgs. like incentive? We are talking to SEB to see if they will help sponsor event.
Harsh: They flat out rejected you?
PSA: Doesn’t make sense to ask them to help us for no reason.
Christine: Orgs. will do this sort of thing for free.
Yasmin: I don’t think SGA has done anything like that in the past.
James: Maybe in the past we funded an event where we paid orgs.
Yasmin: We wouldn’t do that for on campus events though. You could do a raffle for all performers, we can fund that. Could ask Common Vision for prizes they could give out or contact people to see if they would like to donate.
Harsh: What food items are your highest priority?
PSA: Top five listed. Main dishes are 1-5. The rest are appetizers.
Silva: Is this event open to off campus?
PSA: Mainly for on campus, maybe family.
Silva: Are you charging?
PSA: Only for non-students.
Stefan: What are the police for? Is that required?
PSA: Yes. When you have a certain number attending, you must have on marshal.
Catherine: How many non-students are you expecting to attend?
PSA: 75-100
Stephanie: Do you think it would be possible for people to bring homemade food?
PSA: Not for 300 people.
Harsh: It’s a lot of money for food, so we probably will have to cut it down a bit.
Yasmin: Do you want to wait to vote on this until you have quotes from Chartwells?
PSA: It would help, but the food platters and appetizers can come from Chartwells. We have to see what they can provide. We can do that.
Yasmin: They have a lot in carryover.
Discussion: Event tabled.
Decision: Event tabled until more accurate quotes could be obtained.

Henna Day:
Fundraiser, get henna cones. 3 for $5 each. Trying to get PSA name out there. Want to do something we created.
Questions:
Harsh: Three packs for $5 each?
PSA: Yes, each cone will last for about 20 people.
Harsh: What is the extra money for?
PSA: Don’t know what happened with that. Probably extra for advertisement. Would be max $15 for cones.
Silva: How many people will you get per cone?
PSA: Will vary depending on the design size, or mistakes.
Harsh: What are the board markers for?
PSA: Advertising?
Stephanie: Where?
PSA: Set up table outside commons.
Erica: Is henna free?
PSA: If we do fundraiser, will charge depending on size (about $2). Could do it for free.
Harsh: Where would donations go?
PSA: To our carryover for future events or to a specific organization.
Yasmin: Event would have to be free or suggested donation because we cant fund charities.
PSA: We were thinking of suggested donation.
Harsh: The money couldn’t go towards your organization carryover?
PSA: We could put it into carryover.
Yasmin: Could use $25 from carryover and then ask for $10. That might be more beneficial.
Harsh: You want to just cancel the request?
PSA: Yes.
Discussion: Request cancelled
Decision: PSA decided not to request SGA funding for this event.

6:43 Musicians for World Peace: Band of Brothers in Concert
Three concerts for this year. Having a short concert from 12-1pm and the full concert will be in the evening. Point of the first two concerts is to let everyone know about the band. Will have free food. Last concert we are trying to do fundraising for AOET- program in Uganda. Trying to raise awareness for important events on campus.
Questions:
James: Is the band that’s performing part of the Musicians for World Piece, or separate?
MWP: Technically separate, though I (pres.) am in it.
Harsh: Will there be other bands? Is that what the band payment is for?
MWP: Yes.
Harsh: Free for UMBC students?
MWP: Yes. Donations are optional. No donations for this event. For later concert.
Harsh: How many people?
MWP: 30-50
Silva: how will you advertise?
MWP: We were going to use banner and flyers. Issues with advertising, have flyers already.
Silva: So you don’t need money for that?
MWP: Forgot to put in 30 for banner, but can handle it with carryover if needed. Will be about 37 with tax.
Yasmin: If you are paying with SGA money you don’t have tax.
Discussion:
MWP: Forgot to mention that the band sound for the second concert is only $50.
Harsh: Move the 50 for the evening concert and combine two events since they are on the same day.
James: Had 30.50 for advertisements. Added 680.50 for additional flyers
Decision: New total for combined concerts is $680.50.
Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

6:48 UMBC Club Tennis: Social/ Coach Appreciation Night
We just started a few years ago. Wanted to do two part event, social and for the head tennis coach who is leaving. Event scheduled Nov 14 from 7 to 10 pm.
Questions:
Yasmin: Who is welcome to this event?
CT: Anyone interested in tennis.
Harsh: Free?
CT: Yes
Yasmin: How are you advertising?
CT: Facebook, common vision, flyers.
James: How many people is the food quote for and where did you get it?
CT: Direct quote from Chartwells, expect 100.
James: What kind of food.
CT: Mainly appetizers and dessert.
Harsh: How many people not associated with the tennis could are you expecting?
CT: Have 50 members on the club now, expecting about half.
Yasmin: Is this your biggest event for the year?
CT: This is our first event, if it goes well maybe.
Silva: If people who don’t go here anymore want to come, will you charge them?
CT: Probably not, trying to keep it free.
Erica: Do you get support from athletics department?
CT: We are not affiliated with the UMBC varsity team. For a while we weren’t funded as an org., recently SGA recognized us as an org. Haven’t done anything for SGA yet.
James: No funding from athletics.
Discussion:
Catherine: A lot of money for the crab cakes.
Stefan: Chartwells charges too much.
Harsh: Will this event contribute to Campus life?
Catherine: Contributes to the org. more than the campus.
Yasmin: I’m for it, but I think we should cut it down.
James: They are a restricted org. Considered a club sport.
James: This is not a competitive event.
Erica: What are criteria you will set for what benefits the campus vs. the org.?
Yasmin: I think its ok for us to fund events that would be good for the org. Like with meetings.
Silva: People outside the club may be interested in going to see the prof. who is leaving.
James: It’s a lot of food for 100 people.
Stephanie: I feel like the event is limited to just club members.
Yasmin: Some of the meetings that we fund fully are limited.
Harsh: Their not trying to attract other students.
Steve: Are not under the same realm as non-restricted, should not get the same perks.
Yasmin moves to vote, Silva seconds.
Decision: Members For: 1, Opposed: 2, Abstaining: 1, Absent: 1

6:50 (ish) Chinese Student Association:
Dim Sum Trip
Big event, funded for the past 6 years. Biggest cultural event for the year. Chinese cultural dishes. Had 50 people come last year, event is open to everyone. Carpooling, everyone meeting on the commons circle. Are working on making a Facebook. $400 we requested was not enough last year.
Questions:
Yasmin: Is there anyway to bring the event on campus.
CSA: I thought about that, but Chartwells might not agree. They don’t do Dim Sum, but they do have Chinese food. Not an easy event to cater.
Harsh: How many are you expecting?
CSA: 60. Open to everyone, hoping to get a lot of freshmen.
Harsh: What time?
CSA: Noon, meeting on commons circle.
Catherine: Everyone on campus welcome?
CSA: Yes, we are providing transportation. We have 15 cars so far.
Discussion: N/A
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Karaoke Night:
Done for the past 2 years. Equipment used to be funded by the mosaic center, but they no longer do that, so we fund equipment ourselves. Want to get a lot of people to come, try and get Chinese food. Music is not just Chinese – anyone can join in.
Questions:
Harsh: What time?
CSA: 6-11pm 50 or more people expected.
Harsh: How will you advertise?
CSA: Facebook and word of mouth.
Discussion: N/A
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Recess @ 7pm, Lasts until 7:05

Linux Users Group:
First 4 days will be Linux awareness week. Only need money for advertising. Wanted to get a banner for install fest. Plan on reusing it.
Linux Kiosks
Questions:
Harsh: Where is it going to be?
LUG: Main Street.
Harsh: What time?
LUG: From 11am to2pm first 4 days. On install fest day goes from 10am to 5pm.
Silva: What made you want to start this org?
LUG: Linux is cool software that is all free. University uses it. Wanted to provide resources for people interested.
Harsh: Is the Install fest a separate event, or is it part of the Linux awareness week.
LUG: It’s the end part of it.
Harsh: can just combine events?
LUG: Ok.
Discussion: N/A
Decision: Agreed to combine this event with the Install Fest below since they are related. Date changed to 11/3-11/7. New total $251.50. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Install fest:
Questions: see above
Discussion: N/A
Decision: Event was combined with the Linux Kiosks (see above)

Not attending

Social Work Student Association: Breast Cancer Awareness
Questions: N/A
Discussion:
Yasmin: Have issues with the giveaways. Also can’t fund the one on the 20th, can fund the 30th.
Yasmin: Maybe bracelets and stickers for awareness, but candy seems unnecessary.
Harsh: I say we give them $100.
Some issue of the event being in line with the org’s mission statement raised by a finance board member who shall remain anonymous.
Yasmin: Not sure if giveaways are what we want to be funding. Maybe if event were more informational.
Maybe if they were giving out pamphlets.
Yasmin: Would maybe give them $50 for two days so they could buy pamphlets and bracelets.
Harsh: Lets take out decorations and food. Brings total down to $100.
Decision: New total $100. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Arab Student Union: 1001 Arabian Nights Additional
Questions: N/A
Discussion:
Harsh: Had extra costs come up. $115 for increase scheduling gave them.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Anime Society:
Scheduled Showings Fall 08
Canceled the request – they forgot they had already received funding for the showings last semester.
Scheduled Showings Spring 09
Questions: N/A
Discussion:
Harsh: $350 for spring meetings.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Orthodox Christian Fellowship: Coffee house
Questions: N/A
Discussion: N/A
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

The UMBC Russian Club: Russian Ballet
Tabled - did not submit description.

Post Meeting Discussion
Email assignments:
Silva: SASA, KOS, UMBC Table Tennis Club
Yasmin: All tabled orgs. Russian Club, PSA, Ethiopian.
Christine: Paksa, Mama’s Boys, Social Work Student Association
Harsh: Musicians for World Peace, UMBC Club Tennis, CSA, Linux Users Group.
Stefan: Arab Student Union, UMBC Anime Society, Orthodox Christian Fellowship
Announcements:
Steve: Looking to do a campus security walk.
Homecoming this weekend.
Election night Extravaganza coming up.
Cellular solutions: cell phone charging units. Have an advertising venue on 15 min cycle.

Roll Call
Christine leaves early @ 6:41pm. Emily leaves early @ 7:50pm.

Adjournment
7:50pm

SGA Finance Board 10/28

Call to order

5:33pm

Roll Call
All present except for Silva, Catherine, Christine (late@5:34).

Approval of minutes:
Correction: Pointed out minor issues with attendance and contact information. Listed Emily as late, when she was absent.

Pre Meeting discussion

Next weeks meeting: Extravaganza starts at 7pm, will start setting up at 6:30. What should we do about this?
Wrap up at 6:30pm, we can’t skip the meeting. Decide to start the meeting at 5pm. Stefan will be late, has class.
Yasmin: Schedule orgs at 5?
Harsh: Yeah. Meeting will go to 6:15 or 6:30.

Calendar of events: People still can’t see calendar. Google it - is now public. Called Finance Board funded events. Add it to your gmail.

Capoeira:
Yasmin: Met with them with big event. Talked about meeting with treasurer. Now they are looking for a total of $1200 instead of $3000 (for the flight of masters), they felt like that part was most beneficial. Still feel like that’s a lot for club with only 5 members, suggested they advertise. Not sure if you guys want us to bring request to finance board.
Emily: Was told in prior years they just funded themselves
Yasmin: I think they’re trying to build relationships with finance board wat more members. Want to become a bigger org.
Emily: Will only benefit those 5 members.
Yasmin: just trying to become a regular club.
Harsh: Seems to be big community of non-UMBC students. 60 other people are the main beneficiaries.
Yasmin: would you be willing to reply? I feel differently.
Harsh: we have not seen a UMBC student from their org. at meetings.
Yasmin: Does anyone feel strongly enough to express feelings to them?
Emily: I don’t think he (president) cares. I will do it. He wasn’t serious about it. Prior pres dropped it.
Yasmin: formal email, explain our reasoning.

Allocations
5:34pm
Taiwanese Student Association: TSA Big 2 Tournament
Card game tournament. Card game in Taiwan: Big 2. Will be tutorial: rules for people who don’t know how to play. Not charging all students. $400 request, $200 for food $100 for decorations, $100 for sound system. Around 7-10pm. Balloons utensils cups 20 tables, 4 at each game. Rules guidelines as each table. Have invited Johns Hopkins TSA, collage park TSA, Georgetown TSA Towson TSA.
Questions:
Harsh: How many people are you expecting?
TSA: 100 To 120 people. Prizes to 1st, 2nd, 3rd places. Taking this money out of our treasury
Yasmin: charging to play?
No.
Harsh: Where is it going to be?
Skylight lounge.
Yasmin: is this booked already?
Yes, invites have been sent out. Start setting up at 6pm.
Emily: If you weren’t funded, how would you hold this event?
We don’t have sufficient funds, will ask alumni, regional grant from National Board of TSA. Will be hard to get money for them. They need more than 200 attendees to fund the event.
Yasmin: Big event for the semester?
Yes
Discussion:
Harsh: what happened last year?
Yasmin: Said they were charging last year.
Harsh: concerned about inviting people from other schools.
Emily: should charge them, but not UMBC students.
Yasmin: that’s the way some of these groups work. Not that big of a deal.
Christine: Don’t want $100 for decorations. Cut down.
Yasmin: $50?
Harsh: should we split up $50 utensils and $50 decoration
Yasmin: could give them $50 for supplies and specify in legislature.
Decision: New total $350. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

5:43
NSBE
Conference. Pay to be a member, you didn’t want to fund trip to conference. You don’t have to pay to be a member. Can go to conference without paying. Can do all sorts of things without paying. Only if you want to be affiliated with the national org.
Harsh: When is this conference?
NSBE: This Friday.
Harsh: Its probably too late to get funding now.
Yasmin: We had other issues with funding it. Conclusion we came to with sports or hobby clubs: has to follow what constitution says. You need to amend your constitution. We follow what’s written. We are also tight on money; we talked about benefit of conference. We discussed that. You mentioned networking.
NSBE: About competing, undergrad research. One of the largest student run orgs on campus. More students get these resources.
Harsh: Student activity fees are more for campus events and less for conferences.
James: Careful with council of majors.
NSEB: What kind of events do you fund?
Harsh: Usually on campus events. Do sometimes fund conferences: Filipino Student Association. Like a leadership conference, wasn’t for career resources.
NSEB: We also do things to help promote growth of engineering. Have other workshops. Not like a big career fair. Advice and tips on the engineering field.
Harsh: We have to go by your constitution. You do charge members, restricted funding org. Was the policy as well as some other issues.
NSEB: For future reference, do you fund groups like go club, chess club?
Yasmin: Yes.
James: Those were funded because of monetary amount and the number of people going. For Go Club the cost per person was reasonable. Have rejected other conferences.
Harsh: those orgs were not restricted orgs. We would recommend changing that in constitution if you don’t charge students. You will then be fully funded org.
NSEB: We are restricted? We didn’t receive any information like that.
Harsh: Yes. When the org was created or, the last time you updated your constitution.
Would have been helpful to have an email sent out regarding the change in status.
Harsh: This may have been an oversight with the previous Finance Board.
Christine: We are very aware of monetary issues right now.
Harsh: If your not restricted, you should get that changed.
NSEB: We have both fall and spring conferences. Want to make sure there is no issue with this in the future. Will go change constitution.
Yasmin: Do you know where to go for that?
NSEB: Yes.

6:02pm
Honors College & Ballroom Dance Club: Latin Dance Night
3rd one held. Last two semesters. It’s an effort between the honors collage and ballroom club to have beginners dance night. Will have lessons. Open to entire campus. Had at least 100 people last year. Music being played. Social as well as dance event. 3 or 4 performances throughout the night.
Questions:
Harsh: What time?
BDC: Lessons from 8 to 9, social from 9 to midnight
Harsh: where is it being held?
BDC: UC Ballroom
Christine: What kind for food?
BDC: Tried to buy in bulk. Some people would contribute food. Tried to make it healthy but not expensive. People who can’t dance will stay for food.
Snack food, not dinner?
BDC: Yes.
Stephanie: How are you advertising?
BDC: Spotlight, LED screens, Facebook, flyers.
Harsh: Is this the ballroom dance club asking for the money, or both?
BDC: Ballroom dance club.
Emily: How many people?
BDC: Hoping for 150 could get more. Long night, some just come for parts of it. Maybe about 225 altogether, depends on advertising.
Harsh: Free?
BDC: Yes
Yasmin: What will your Audiovisual be?
BDC: Sound and lighting. Providing our own performers - not getting paid.
Discussion:
Yasmin: both restricted?
David one restricted one doesn’t exist.
Yasmin; good event. Don’t need that much for marketing, wont be able to get banner before then anyhow. Might want to cut it down.
Christine: Had issue with food. Do they need $500 for snacks?
Yasmin: Seems ok. They do healthy food. Not chips and dip. Similar to the meeting food we funded.
David: Honors college council - this is an org. that is captive of the honors collage for the purpose of UMBC’s recognition, doesn’t exist doesn’t have control over its own funds. Honors collage says if they break away will not fund them, may come back for funding request at other times.
Yasmin: I think this is an event that we should go to since they will be having it every semester. Check if it’s worth funding in the future.
Harsh: Why did we get this request so late?
Yasmin: scheduling problems, submitted in May but I never got it. Going to talk about it with David.
Harsh: How much cut marketing?
Yasmin: $100
Cut down to $100 marketing $1532
Decision: $1532 new total. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Not attending

Paksa: Eid Formal 2008 additional
Discussion:
Harsh: They did need money to set up something in skylight.
Decision: Members For: 3,Opposed: 0, Abstaining: 1, Absent: 1

Students for Environmental Awareness:
Trash Monster
Discussion:
Christine: They have two different contact info.
Harsh: necessary for food?
Not really.
Stephanie: Think they might not need advertising. Giant trash monster will be hard to miss.
Yasmin: Advertisement to get people to come to actual trash pickup
Emily: Can use free flyers, Facebook, etc. Cut down to $25.
Decision: $119.50 new total. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1
One Night Stand
Discussion:
Yasmin: had to move to different location – Potapsco closed. Taking Shriver center van. Need gas
Stephanie: additional allocations?
Yasmin: sort of
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Political Science Council of Majors: 2008 Presidential Debate:
Discussion:
Steve: This event is tomorrow.
Yasmin: scheduling issue – everything is ready for the event tomorrow.
Harsh: decorations?
Yasmin: $200 for 150 students?
Harsh: can cut down decorations
Yasmin: I want it to be festive, but don't think $100 is necessary.
Christine: $30
Decision: $230 new total. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Gospel Choir: Hot Chocolate Give Away
Discussion:
Harsh: Issue with event
Yasmin: I’m only ok with the stickers
Steve: $200 for hot chocolate??
Stefan: Chartwells.
Yasmin: We can fund the stickers. Only thing related to org.
James: This raises point: Chartwells is being ridiculous/ unreasonable. Have you talked with them?
Yasmin: Have not responded to my emails.
James: I think action needs to be taken to higher authority.
Harsh: We need to encourage orgs to go off campus for food.
Yasmin: If admin wants to pay price they can do that, but we wont fund it.
David: Could say if you’re not at our meeting at x time then we wont fund orgs for your food.
Yasmin: We have no wavers, we should tell other groups they can get food off campus
David: Chartwells is new food services.
Sodexho wanted to have waver forms for any food off campus. Chartwells not interested in knowing.
Yasmin: Chartwells not shown up
David: Talk to student affairs
Steve: Have a meeting tomorrow about other issues, can bring it up.
Yasmin: drop the word at meeting.
Steve: Meal plan issues: power went out and meal plans reset Saturday.
James: Go full out at meeting. This is an ongoing issue.
Yasmin: I couldn’t get a quote for Halloween fest from them.
Harsh: vote for full amount?
Yasmin: I like the stickers
Stephanie: It’s a good idea
Yasmin: Can take this out of their carry over.
David: Refer back to restricted funded org: restricted org wants to give out pie and we allow it. Now an unrestricted org wants to give out hot chocolate, and we are saying no.
Harsh: We leaned from that previous event.
Christine: have no problem, not their fault, also giving out gospel messages.
Emily: Why hot chocolate?
Christen: people might not pick it up otherwise.
Steve: Cut it down.
Harsh: Should we start giving out money to groups that want to give out food?
Yasmin: How would you cut it down? Very hard to do without catering. We just won’t encourage them to use Chartwells.
Stephanie: They are planning to do it anyway.
Yasmin: I think adds to student experience. Good campus life thing, really college like event.
Harsh: what about their mission statement?
Christen: They have stickers with messages.
Harsh: IF Paksa decided to put stickers on their kabobs, would we fund them?
Yasmin: Religious messages are different, if kabobs were inspirational or cultural would be ok with it, but would not fund $400.
David: Don’t think of it as food, think of it as advertising. Comes packaged as food makes advertisement effective.
James: This is the same as paying for pizzas at a meeting. People might actually read the stickers. I do think that it’s a bit expensive.
David: I would have voted against pie, we should not be promoting advertisement for restricted org.
Harsh: how much to cut down?
Christine: $100
Stefan: Chartwells.
Yasmin: Should tell them that Chartwells might not be good to use.
Decision: $160 new total. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

STAND: Silent Screams of Struggling Society
Discussion:
Emily: Question: The gifts, what happens with that? Isn’t that an issue?
Harsh: not funded for on campus speakers.
Yasmin: that one time we did not fund gifts was when they were for recruiters.
Harsh: can fund the gas and gift for outside speaker.
Cut down to $100, new total $270
David: Issues with gift card as opposed to a gift.
Harsh: Could tell them via email money cannot be used for gift cards.
Yasmin: and money does not go to UMBC speaker
Decision: New total $270. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

6:45
SASA: Ajooba Additional
We went to the safe meeting and discovered that some of the cost we didn’t need, and some we needed to allocate elsewhere. Treasure forgot to put flyers on there, we are getting off campus. Decided to do chairs for the event. Forgot to put the DJ on there last time. Thought stage would be better setup with chairs, mini walkway
Questions:
Harsh: when is event?
SASA: 14th
Christine: who DJ?
SASA: DJ Lucky. Off campus.
Christine: you can’t get anyone to do it for free?
SASA: No.
Harsh: she forgot to put in the DJ?
SASA: Yea
Harsh: Is it absolutely necessary?
SASA: yes.
Harsh: you need DJ to play music for performers?
SASA: Yes, and play at gap between performances
Yasmin: If your providing mix for DJ. Can provide with laptop and ipod and Simon can do it for you at event. For whoever is running sound.
SASA: Always allocated DJ for past events.
Harsh: You asked for another 60 for flyers?
SASA: She forgotten to put on there, $299 allocated for market, somehow got cut to $60
Harsh: The reason we cut down is we didn’t feel we needed all that - can use SGA free flyers.
Yasmin: The request for marketing - they got that.
Harsh: you need another 60?
Emily: what would you do if we didn’t give you DJ?
SASA: We would have to look for another DJ
Christine: I know a DJ that would do it for free. Can ask around campus.
Harsh: My issue is that if you have mix for whole show, couldn’t you have someone from org do that? Why do you need a DJ?
SASA: Have them introducing people. None of us can just stand there and DJ. We have a deal with Sigma Beta Row, $400 isn’t for full cost, they are paying for half of it. If you wanted to cut it down, we can talk with them about paying more.
Christine: how much are they paying?
SASA: I’m not sure
Yasmin: it’s not unnecessary, I just don’t think $400 is something we want to fund.
Harsh: don’t need someone to play their mix.
Yasmin: Do you have carry over?
SASA: I’m not sure how much.
James: Could charge for off campus.
SASA: We don’t expect that many off-campus, idea thrown out by safe meetings.
Discussion:
Yasmin: want additional, can use some of they carryover
Harsh: Free flyers.
Emily: DJ not necessary for $400
Christine: I think we should cut it down.
Harsh: Should just remove it. DJ seems more necessary for the after party.
James: Assumption that they can get a free DJ is not one we should make. Cut it down, but don’t remove it.
Harsh: Skeptical of what JD will do if they have the mix already.
Yasmin: Fund $200. With performances am insecure about not having professional DJ. Event could fall through because of this.
Cut it down $200
Harsh: Cutting out flyers
Now $335 total.
David: Issue with org’s expectation that things we funded in the past can still be funded. Have to make that clear with orgs. Different standards now.
Yasmin: (to SASA) already spent $70,000, need to cut all costs for events in the spring.
Decision: $335 new total. Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Post Meeting Discussion
Contacting:
Christine: Ballroom Dance Club
Emily: Capoeria
Harsh: STAND, TSA
Stefan: Gospel Choir, SEA
Yasmin: Political Science Council of Majors, Maryland Student Legislature, Ethiopian Eritrean Student Association

Announcements:
If you see Katie Dix, say thank you
Are looking for feedback about Homecoming.
Elections extravaganza coming up. Promotional during Halloween fest on Friday. Sent around sheet to volunteer for extravaganza. Time period critical between 7 and 9.
Yesterday had meeting with cellular solutions. Want to put six units on campus $26,000, would make money back and less than two years. Trying to talk with people in the commons.
6 weeks left in the semester. Emily has been recruiting people to run for SGA.
Book swap. Put in books you have up on myUMBC and books you want. Involve SGA facilitating that.

David: General issue with how much orgs know about SGA situation. Current financial issue with SGA is not well known, needs to be. Important to communicate situation to orgs. Now that we have fewer allocations at the end of the semester, we should spend time thinking about how to deal with this issue. Change is hard to explain to someone sitting in the room, even harder to explain to people who are not.
Harsh: Should tell them at the meeting ourselves.
Christine: Beginning of the meeting.
David: Have to be careful because saying you’ve given out money does not say anything about quality of events you are funding.
Emily: when groups try to ask for money, do they know what they need to do?
Yasmin: On back of allocation request has score sheet.
Emily: could we write a new one that states issue.
Yasmin: emails are great but would be more beneficial to have one on one conversations. Need to be confident about our decisions, but need to address issue of being out of money.
David: SGA trying to stimulate better campus life, but quality of campus life in jeopardy. Will be even less money as time goes on. People need to have better understanding of how fees are getting spent. Word has to get out. Six months till elections.
James: That is about 70% for reason of graph (see previous minutes). You are face of SGA. Need to think of that.
David: People are always going to be complaining. Will have to say no sometimes. Have to see how this fits into the bigger budget picture. Big projects over past couple years cannot be fully funded now.
Dinner with orgs is December 4th at 7pm - skylight.
David: Need 5 slides about reason to increase student fees (less too vague, more too complicated).
James: Putting graphs up?
Christine: Your presenting at the dinner.
Emily: Why do we want to increase student activity fees?
David: all other fees have gone up, now students want to attend event for free.
SGA has gotten more ambitions in terms of scale of projects. Bigger expenditures, SGA has been less ambitious in past.
Emily: Students who haven’t been to all events or conferences might not want this increase.
David: Ideally, value of events more than $75.
Yasmin: SGA helps make these events possible.
David: Have to show people where is money going. People will look to you. SGA can’t continue to spend at the rate it is spending - projecting $80,000 expenditure deficit. Would need to project how much student life would be effected if we to cut that much from the student budget.
Emily: People not as involved in events wont want to pay.
Yasmin: We should sit down and look at budget. SGA does other things for campus than fund orgs.
David: Looking at the budget may make you more cautions, about spending.
James: Conference arguments. As a government org you do lots of things to provide services people may not be using. For example with State Gov: I may not use all roads, but money is still needed to fund them.
Stephanie: Most people on campus are aware of today’s economy.
Harsh: Wouldn’t be more than a $10 increase.

Roll call
All members present except for Catherine and Silva.

Adjournment
7:29pm

Some discussion continued post adjournment.

SGA Finance Board 11/4

Call to Order
5:06pm
Roll Call
All present except for Silva, Catherine (both late @ 5:11pm) and Stefan (late @ 5:27pm)
Approval of Minutes
N/A
Pre Meeting Discussion
Accurately Conveying the Finance Board’s Views
Harsh: Noticed a negative comment about the SGA on a org’s Facebook page claming SGA had forced org to raise the price for non-students. I responded saying that we had only suggested it. When I went to print out the comments, I found they had been deleted. It worries me that the Finance Board is being misrepresented.
Yasmin: We knew when we accepted these positions that there were going to be people who weren’t always happy with our decisions. I would not worry about it.
Harsh: Event is still free to students, but non-students were angered.
James: The people who were angry about it were off campus.

Quizbowl is not coming, Poli Sci did not meet Monday deadline – will go next week.
Allocations
Persian Student Association: Yalda Night
We had a meeting with Chartwells, they told us we were not going to get a better price at that at Sam’s Club. We are now funding food on our own. Bringing lots of things from home. Cookies from subway. Going through Caspian (local market). Cut out some food costs, tried to buy a lot in bulk. Sam’s Café, changed count to 300 (they thought it was higher), our price went down by $150
Questions:
Harsh: Costs for tablecloths, is that quoted?
Only thing we are getting through Chartwells.
Yasmin: Are tablecloths reusable?
They are cloth tablecloths – we are renting them.
Yasmin: You could just use $300 to buy them.
Have to take cost of bleaching and washing into consideration.
Yasmin: We are currently trying not to use Chartwells because of expenses.
Harsh: What is the concert package?
That’s for the UC ballroom – speakers and microphones we need for performances. House keeping went up a little.
Emily: How many people are you expecting?
300
Catherine: What’s all the fruit for? 400?
Part of the event. Tried to find the best deal. Important cultural part of the event. We cut the main appetizer out, so we have to compensate with having fruit.
Harsh: You have a summer of general costs? Is this additional?
No, just a rough estimate.
Harsh: They don’t add up.
Just a general idea of what we need based off of prices from last year.
Harsh: Do you want me to go by the prices in the summery?
No. Go by prices listed.
Silva: What are the signs for?
To direct those coming from off campus. Thought we might invest in buying them, so they don’t get destroyed every year. We are not supposed to be making them anyway.
Silva: For non-students?
Christine: How many non-UMBC students are you expecting?
PSA: 100
Emily: Could you charge non-students?
PSA: We are.
Emily: How much?
$10
Yasmin: Right now we are having issues with finances. Looking to remove things that are aimed for off campus. We can cut that out or you can use carryover.
Harsh: What is the total for food?
PSA: Around $1500
Harsh: You have a total?
PSA: No.
Emily: Its $20 per UMBC student, and they are charging $10 for non-students.
PSA: We should raise off campus price? Maybe $10-15.
Catherine: The price is for 200?
Emily: If they invite 100 parents, 200 will be students.
Catherine: $4000 is for 300 people?
PSA: Money includes faculty, not just students.
Yasmin: Could bump up number of expected students to 350.
PSA: We usually have 50 to 70 over what we expected.
Harsh: What exactly is the additional cost?
PSA: $300 - $150 performers, $150 DJ
Harsh: Total 3945?
Yasmin: $4151
Something we are missing on the list, the members are bringing it. $200 also.
Yasmin: are you asking for the napkins/ utensils?
PSA: No, anything with a name next to it is what we are bringing.
Yasmin: Are we thinking about cutting prices?
Harsh: Added all these up:
$420 for setup, $400 AV/sound, marketing $200, security $60.
PSA: Cookies are $250
Harsh: Utensils $300, food about $2000, contract $300. What to cut down?
Catherine: If price is for 300 people and 100 are from off campus, couldn’t we just cut down the total?
Harsh: We should cut down food.
PSA: We already cut down a lot for food. Getting cheapest prices for this. Stretched very thin financially. Don’t want the event to fall though.
Harsh: Money we fund here should be for students. If non-students paying can use revenue to offset some of the costs we cut. Might be more willing to fund event if it was 300 students.
PSA: Will probably be more around 350, numbers before were a rough estimate.
Discussion:
Yasmin: Take $100 off for signs. I will also move to vote. Hope you will be balancing it out amount you make from non-students. You have to be willing to ask for less in the future. We may not have enough money to fund event later.
PSA: Don’t want to ask for as much next semesters.
Harsh: take out signs and $200 for cookies
Harsh: its $900 for appetizers $900 for meal, I don’t think that’s necessary.
PSA: What about the amount you spent for Halloween fest?
Silva: It was only $1000 for whole event.
PSA: We need a lot of cultural food and variety. Did cut down a lot already.
Silva: You have a variety of food, but that’s what is making it so expensive.
Harsh: Would not cut down entire section, just individual costs.
Harsh: Have never funded this much before.
Christine; never done something before doesn’t mean you cant do it now.
PSA: Cultural food, can’t cut it down. We are asking for minimum
Yasmin: move to vote on $4051.36. Stefan seconds.
James: think this is an event we need to go to
Harsh: what time
PSA: 7pm doors open.
Christine: December 4th we are having a student org dinner, want to invite you.
Decision: Vote on. Members For: 3, Opposed: 2, Abstaining: 1, Absent: 0
Ethiopian Eritrean Student Association
Decision: Missed three meetings - voted down
Members For: 0, Opposed: 4, Abstaining: 1, Absent: 0
Freedom Alliance: Transgender day of Remembrance
I apologize; our treasure was supposed to be here but is not. Need total. Last time we requested funds and you asked us to do more research on the cost and try to raise money on our own and come back to you. We got the speaker of Transgender Day of Remembrance for $750 plus transportation. We got our contributions raised to this amount of $750 so now we have cover the cost of the speaker. We now need the amount for the flight, hotel and car.
Questions:
James: How many more events do you think you will need funding for?
FA: This semester is our last time. We got fundraising for world aids day. That would be the only event we needed funding for.
Yasmin: How are you advertising?
FA: Free black and white flyers via SGA and black and white flyers from the Mosaic Center.
Harsh: Is this event free for everyone?
FA: Yes, we are planning on carpooling.
Harsh: When and where is the lecture?
4-6pm, LH4
Discussion:
James: There is an issue with equity amongst orgs. Freedom Alliance has a few thousand dollars. What if a new org that needs funding comes up with a request?
FA: I understand your issues with equity, but you have to consider our representation at UMBC. We are on of the only minority orgs that doesn’t have office. We don’t get a lot of help from administration.
FA: Can we start submitting requests for spring?
Yes
FA: Went online and budget shown was from last year.
Yasmin: Unfortunately I have little control over that; I'm trying to work on it.
FA: We don’t want another situation where we ask for money, but then it turns out we have some transfer.
Yasmin: You don’t have anymore transfer.
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0
Maryland Student Legislature
Fall Interim Assembly
Chance for different schools around the state to come together and submit legislation pieces that they have debated in their respective chapters and present them to a group of multiple chapters.
Questions:
Harsh: This event is off campus?
MSL: Yes.
Yasmin: How many are going?
MSL: How much did we ask for?
Yasmin: $525.
MSL: Have registered 10 so far, 5 more expected.
Harsh: How do people find out about event?
MSL: Advertise during club meetings.
Harsh: How do you chose who goes?
MSL: Anyone can go.
Discussion:
Silva: Not sure about this event. Goes back to issue of individual benefit. It’s a lot of money.
Harsh: Are there any additional costs you have to pay yourselves?
MSL: General fee. We are requested to give certain amount.
Harsh: Are you paying for anything other than this?
MSL: We will be paying for gas.
Yasmin: A lot of money for 15.
Emily: Around $33 per student.
Harsh: Have funded it to the event. I am ok with it.
Catherine: Delegation fee?
MSL: Each chapter of each school has to pay every year to be recognized.
Christine: I think we should cut it down. It’s only for 15 people.
Harsh: So if they asked for another 20 people and raised price proportionally, you would be willing to fund it?
Yasmin: I’m also fine with funding it.
Christine: The only event you’re doing?
MSL: Only off campus event.
Stephanie: how many from other schools?
MSL: Some are smaller than ours, may have only 5 people.
Harsh moves to vote. Yasmin seconds.
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0
Spring LTI/IA
Combination of our two fall events: Leadership training institute and Interim assembly. Training for writing bills and leadership. Chance to present bills.
Questions:
Harsh: How many?
MSL: 15-20
Discussion: N/A
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0
Annual Session
Biggest event of the year. In Annapolis Statehouse. Anything that hasn’t been debated before is addressed and debated. Is like a gala celebration.
Questions:
Harsh: How many?
MSL: 20-25, more people are willing to go. Have more members towards the end of the year.
Yasmin: How many miles is the hotel from here? 30?
Erica: Its under 50 miles.
Yasmin: We don’t fund hotels under 50 miles away.
Harsh: We would not be able to fund this event.
Silva: Have you guys tried fundraising?
MSL: Have been doing that more this year then before.
Silva: Have you started yet?
MSL: Not yet, planning now.
Harsh: How are you getting there?
MSL: Driving.
Harsh: You can request for gas money.
MSL: Can we request for it now?
James: How many cars?
MSL: 3 or 4 for spring event and 4 for Annapolis.
Yasmin: You might just want to submit another allocation.
Harsh: You have a lot of time for the deadline, just submit another. Just probably not for the Fall Assembly request.
Discussion:
Catherine: you said you were planning on fundraising, is it possible they could fundraise money before this?
MSL: We will do our best, but we are not a well-known org. Will fundraise for additional people to come.
Decision: For $500. Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

Not Attending
Game Developers: Happy Fun Game Night
Questions:
Harsh: I cost less than $500 you don’t have to come to meetings.
Harsh: How many people? Is it free to everyone?
Will mostly be just members but we will be inviting others. The event is free for students.
Discussion:
Harsh: What does everyone think about the Happy Fun Game Night?
Silva: Good name.
Yasmin: Hoping it will draw more that 60 people
Can we start reserving rooms before money can get in account?
Yasmin: You reserve a room and it will be tentative. Should be taken care of by Monday. Scheduling will call to make sure you have money in the account.
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0
UMBC Russian Club: Russian Ballet
Discussion:
Harsh: $52 per person
Yasmin: Don’t mind cutting it in half, but think it’s a cool event.
Silva: was only sent out to Russian club.
Yasmin: But anyone can join the club.
Silva: how do we know they did all that advertising?
Yasmin: cut in half.
$184.95
Make it clear that cost must be divided amongst students.
Catherine: This event takes place during break.
Yasmin: that’s why only 7 have responded.
Harsh: Is it legitimate use of SGA money?
Decision: New total $184.95. Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0
Post Meeting Discussion
Yasmin: Will reschedule Model UN. Was supposed to come today.
Erica: She stopped by and was looking for you. She knew she could come but she wasn’t sure if she had been asked to come. I told her to contact you and reschedule.
Contacts
Harsh: Game Developer’s Club, Ethiopian Eritrean Student Association, UMBC Russian Club.
Silva: MSL
Stefan: PSA, Freedom Alliance
Yasmin: Model UN

Yasmin: Please make sure you email your organizations. If they don’t know they have money they may not schedule events.
Roll Call
All members present
Adjournment
6:12 pm

SGA Finance Board 11/11

Call to Order
5:33pm
Roll Call
All members present. Christine absent from 6:14 – 6:40pm. Secretary is late >.<
Approval of Minutes

Issue with last weeks vote for Yalda Night. Minutes incorrectly state that one person abstained from voting. This number is actually 0.

Pre Meeting Discussion

Issues with members interrupting each other and orgs talking during discussion
Harsh: Have had some past problems with members of the Finance Board interrupting each other. We have also had issues with orgs giving input during discussion time. This has affected our ability to vote in the past.
Yasmin: I think it should be our responsibility to either correct finance board members, or tell orgs to refrain from comments during discussion time.
Emily: What if we want to ask questions during the discussion time?
Harsh: You can ask them questions.
Harsh: We also need to try not to interrupt each other during discussions.
Stephanie: Couldn’t we raise our hands if we have a comment? I know some of us do already.
Yasmin: I think its ok to ask a typical question, but if discussion is heated, its easer if we raise our hands. It’s more cordial.
Decision on that as etiquette for future meetings.

Yalda Night:
Harsh: Steve vetoed it on the ground that it’s a lot of money for food, especially for1 third non-students. These non-students were also being charged, so we would be basically putting $1000 into PSA’s carryover.
Catherine: I think we should not fund the 1/3 that are non-students.
Emily: I think we shouldn’t pay for the $1000. Subtract this from total.
Yasmin: I am still confident in my vote from last week. Think this is case where food is important for big event.
Stefan I agree with Yasmin, went to this event last year. The food was defiantly an important part of the event.
Harsh: Food is important but we can take out $1000 for money made for non-students. Should not affect the event. They could come back and ask for money the next time they have an event. Need to be careful about funding events that caters to large amount of non-students.
Christine: They have already cut down costs as much as possible.
Catherine: If we cut the money they get from non-students, they will get that money back anyway, so we’re not asking them to cut down on the food.
James: How can money go to that event, if they wont recognize the profit of the ticket sales until after? $1000 can’t go to this event, will have to cut out 1000 in food. Later on they have another big event they can use that 1000 dollars, but they cant use it for Yalda Night. Also the fact that it is a traditional event needs to be taken into consideration. Has happened more that 4 years. You know that this is a legitimate event.
Nayana: Need to consider equity of amount. For amount of money they are asking, is this the best way it can be used?
Stephanie: I feel that people are anticipating this.
Harsh: I’m still uncomfortable with $1000 going into org.’s carryover. We have no guarantee that it will go towards the next big event for students.
Stephanie: Next time they come back for funding we can mention carry over.
Yasmin: Agree. This will sway our decision in the future. They’ve won best event of the year - well-established event.
Harsh: would be more inclined to fund it if it were 300 students.
Yasmin: no way to guarantee that it won’t be 300 students. Our policy says it must be half UMBC students. If we are upset with that policy we need to look into this.
Silva: is there a 300 person limit?
PSA: 300 guest limit. Unless some people leave.
This is the day of, or before?
PSA: The day of. 300 is the max, we make up 20 people. For anyone that leaves, more come in.
Stephanie: Think we should fund it because its one of their main events. Cultural event, important of UMBC. Even if we are paying for non-students, they will learn about UMBC.
Silva: Changed my mind and I now agree with Yasmin. I didn’t realize how much would be going on during event. There is a lot too it. Food will not make the event, but still good. If it doest work out we can learn from our mistakes
Emily: Learned our lesson from pie day. Compared to that, this is pretty legitimate.
Stefan: We are not sure how much money we will have next semester. I would rather fund the whole thing now so they make carryover, will have some money in spring that will help them fund later events.
Harsh move to vote
Yasmin second
Override veto: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

Yasmin: schedule is odd tonight. A lot of the people I contacted had class. Two orgs per half an hour.

Allocations

ASC: Eliot Chang
Eliot Chang is a comedian - focuses on stereotypes. He will have a Q and A session to get students to think of the actually stereotypes. Open to all students. Want other students to know what these stereotypes actually mean. Event will take place on December 4 in UC ballroom 7pm. Can fit 350 students. Free, but there will be a small fee for off campus. If not funded we will charge students a small amount. Good turn out last year.
Questions:
Emily: How much would you charge students?
ASC: $5 without your funding.
Emily: Non-students?
ASC: $7 or $8 if not funded, otherwise $5
Emily: how are you advertising?
ASC: We always have it so its well known. Flyers, common vision,
ASC: already been booked for UC Ballroom
Silva: your giving out tickets before hand?
ASC: Yes
Discussion:
Emily: its just $5, if it’s free for all students and it was sold out last year I don’t know how they would to do ticketing. If people were committed to going, they would probably pay $5
ASC: Actually was free last year. That’s probably why it was sold out. Fees tend discourage people from coming.
Stefan: Even if they charged $5, total only comes to $1500, short $1000
Yasmin: Something we should think about: not a bad idea to partially fund it and ask students to pay something like $2. We are in financial crisis.
Harsh: This seems to be a traditional event, sold our every year.
Yasmin: How would you feel about partially funding?
Stefan: Is this going to become our policy for future events? We will have to set a guide for how much we are asking them to charge students.
Emily: Sooner and later we may have to ask them to do that.
Stephanie: a lot of people will not go just because of $2 fee.
David: This brings up a problem you have to solve: you are running out of money. Shouldn’t solve money issues via individual allocations. Don’t make policy based off this request, need to figure out how to handle shortage of funds.
Harsh: Shouldn’t discriminate after we gave so much money to PSA
Catherine: I think we should fund it but agree with David.
Yasmin moves to vote.
Silva seconds.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Gospel Choir
Gospel Choir Concert
Every semester we have a concert, been doing this for many years. In FA recital hall. December 6th at 8pm.
Questions:
Stephanie: how many? 340
Yasmin: This event is in the recital hall? Did you get the quotes for sound, light and visuals from them or from commons?
GC: From contractor with the FA building
Emily: food?
GC: Reception at the atrium afterwards. Will have food such as chicken and cake
Stephanie: decorations?
GC: Banners, balloons, each year we have a color theme to go with mission statement with choir. posters, flyers
Yasmin: where did you get quote for food?
GC: Chic-fil-A
Discussion:
Catherine: I think it sounds like a good event, not sure about the prep session
Yasmin: seems like good event
Stephanie: Not a bad amount to request for 300 people coming.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1
Yasmin: a lot of big events going on: PSA’s event the night before, drop name of big events. You guys could collaborate to get more people to come.

Prep Session
Different event, occurs the same day, a few hours before. Preparing themselves for the concert. In skylight lounge between 12 and 2pm.
Questions:
Harsh: how many?
GC: Required for members (60), plus advisor. I have the quotes from Chartwells for that
Discussion:
Emily: have problem with this – seems like a lot.
Stefan: part of it is just Chartwells. I think we should cut it.
David: is this really a separate event, or part of single event? Is so then it wouldn’t have made the deadline. Could say its one event, second part of which we can’t fund because of deadline issue.
Stefan: I think its two separate event. Caters to two different audiences.
Silva: Don’t see a big benefit for the whole campus.
GC: What we do besides singing is administering, that’s part of our mission statement. Message to students of UMBC. More than just singing and performing, need to prepare ourselves for this event. Prep session like a self-check. Will mostly be for gospel choir. Big part of what we do.
Emily: I think part of the event
Catherine; think it’s important but money we are giving you for food comes from all UMBC students. Doesn’t seem fair to them. Most people there will be gospel choir.
Yasmin: Gospel choir is open to everyone, not restricted funding. I do think concert might be more beneficial.
Silva: don’t need that much money to gather people do something special
Nayana: Why does it matter if it’s a separate event?
Harsh: if combined will exceed deadline
Catherine: can you fundraise and get food from someplace other then Chartwells
GC: Thought of using on campus resources for food.
Yasmin: We are trying to work with Chartwells and to bring down prices. We are currently encouraging people to go off campus.
Emily: We should consider partial funding. It is important, don’t need Chartwells, but should have this event.
Catherine: They are only asking for food. You can still have the prep session without food
GC: We won’t be eating
Catherine: Unless you can raise your own money
Stephanie: Agree with partially funding it
GC: If we come back next semester with price from Chartwells, you will recommend some place else
Yasmin: We will know that by that by the end of semester. Should we only fund them $300? Then could combine with the concert event.
David: $335 works.
Silva: I see them as two separate events.
Catherine: Group of people attending makes it separate. Not catering to same people.
Yasmin: is it an event that we want to fund?
Nayana: can we table it and have them come back with new quotes from elsewhere.
Decision:
Event tabled.
Yasmin: you can work with me on it.

Musicians for World Peace
Free hour Concert
Evening Concert
AOET – provides education for orphans in Africa. Two concerts play, just the keyboardist plays for free hour. Their guitarist has a conflict. Entire band can’t play evening. Keyboardist will play for both. a lot of changes to budget.
$55 for flyers, wanted them in color. Easer for black and white flyers. $14.
Questions:
Yasmin; how do you feel about half sheet flyers?
MFWP: We were planning for two on each half.
You can get 100 free SGA flyers this months and 100 next month, so you wouldn’t need cost. Can make quarter sheets. Can email you.
MFWP: Sound in both cases down to 100 each same with band payment. $200 total instead of $300.
Harsh: Do we consider this one event?
Yasmin: doesn’t matter
Harsh: Would be easer for legislation. Will just change sound for second concert to $200
David: 746 total?
Harsh; getting 646
They cut the band payment and half
MFWP: We are expecting 30 to 40 people
Where: harsh
MFWP: Sports zone 7 to 9 pm, other at free hour.
MFWP: Food would be pizza, ran out last time. Asking for a bit more.
Yasmin: Asking for $150 for food?
MFWP: Need to set tables up in front to have our banner and another banner for AOET.
Discussion: N/A
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

UMBC Quizbowl
J sergeant Reynolds Tournament
On the 22nd Funding request only for entry fee, we are paying for everything else. Cost for two people. 130 f
Questions:
Harsh: You mentioned last time that you bring different people for each event.
QB: Yes, brought less people last time because cost was higher.
Discussion: N/A
Decision: Members For: 3, Opposed: 0, Abstaining: 2, Absent: 0
Note that Christine abstains in this case due to absence during the discussion with QB.
University of Maryland Tournament
Bringing 7 or 8 people. Collage park is a shorter distance, can bring more people
Get discount for November 16 – “trash tournament” on pop culture.
Questions:
Yasmin: are you going to be coming back for more money this semester?
QB: Should be our last of this semester, not sure about next, we may go to nationals. We could fundraise. Do two to three tournaments a semester
Discussion: N/A
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0
Virginia Commonwealth University:
Questions:
Catherine: date is Nov 8,
QB: We submitted it too late to get funding so we covered it ourselves
Discussion: N/A
Decision: Event ineligible for funding due to deadline issue.
Bartleby: McNaughton Publication Deposit
Yearly journal for UMBC students. Creative non-fiction, fiction, poetry, art.
Questions:
Yasmin: says its due Dec 1st, if so it would be 30 days in advance
BTBY: Was when I submitted, it was 30 days in advance. Does not have to be by that date, but we like to get it done soon as possible. This is first year we didn’t have a budget
David: Why aren’t you asking for entire cost?
BTBY: They require deposit and after we publish we pay the rest of money. Put in deposit now and pay off rest later.
David: This will be a problem later, you have committed to paying several thousand to publication. Will be tail end costs for something you funded. May not have enough money then. Would be beneficial to ask them to come back and submit total request.
Yasmin: do you know total cost? Do you have access to full amount?
So I should submit another request form?
Yasmin: You have access to complete amount?
Stefan: if its over 3000 deadline issue
Harsh: The earliest you could spend it would be December 4th
BTBY: That’s fine. So were getting money for the entire thing? And we wont have to pay in the spring?
David: your responsibility to make sure deposit gets paid on time. Can ask questions for whole event as if it had been submitted, so he doesn’t have to come back and explain everything again.
Silva how many copies do you make.
BTBY: 2500 or 3000
Harsh: free?
BTBY: Yes.
Yasmin: our literature magazine, anyone can publish if it gets approved. Free for everyone.
Harsh: can you have amount ready for next week?
BTBY: I can email it to Yasmin
Yasmin: And we can vote on it next week

Not attending

Pre Medical Society: Medical Movie Night
Discussion:
Yasmin: I don’t think they have to pay for the copyright. I think the library probably has it. For every DVD that they library buys, they also have to buy the copyright to use on behalf of a University. We give money to the library every year for that. This is why a DVD collection is so expensive. We should check on this.
Harsh: table?
Decision: Event tabled

JSU
Shabbat
Hollywood Shabbat
Board Game Shabbat
Discussion:
Yasmin: Hollywood Shabbat is actually 12/21
Harsh: Do we have enough information to vote.
Yasmin: always a dinner on Friday nights.
Silva: not sure what the purpose is?
Yasmin: prayer and dinner, food encourages people come.
Catherine: I think the food a bit expensive. Not asking for cultural food.
Harsh: I'm ok with it.
Catherine: They don’t need two appetizers. Kosher food. Not quite cultural.
Yasmin: they said there was no real cultural food when I asked them.
Silva: Figure this is like gospel choir,
Emily: think they need to specify on the food.
Catherine: food is expensive
Yasmin: How much we think would be appropriate for 30 people?
Yasmin: I propose that we move it to $200 per Shabbat
David: Are you considering them separately? One of them violates a deadline
Yasmin: Mistake on 11/21
David: three consecutive weeks.
Yasmin: 11/21, 12/5, 12/12
Yasmin: Submitted 11/6. Ok for deadline.
David: Fine on deadline. But is this an event you be asked for funding every week?
Silva: every Friday?
Yasmin: we haven’t funded them yet. Homecoming Shabbat missed deadline.
Nayana: could table it and ask them to come here
Emily: Paksa asked for money a lot less
Yasmin: not a give away
Stefan: prayer is optional
Yasmin: These are not meetings, they are events.
Decision: All three events are tabled.
Kinetic Sculpture Club: Round Table Lunch
Discussion: N/A
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0
HAPP CoM: End of Semester Event
Discussion:
Emily: not sure how many people are expected or how much food it is.
Decision: Tabled.
Poli Sci CoM: Brown Bag
Discussion:
Silva: attendees bring their lunch?
Christine: Have it outside.
Emily: Is this more about the professors?
Stefan: more of an event for students
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

Post Meeting Discussion

Email Assignments:
Yasmin: Tabled events/ bring up issue about copyright license with Pre Med
Christine: PSA
Stephanie: Elliot Chang
Stephan: Gospel Choir
Catherine: Quizbowl
Silva: Musicians for World Peace
Harsh: Kinetic Sculpture. Poli Sci CoM

Reminder to be sure to email orgs.:
Harsh: Sometimes people forget. Sometimes events don’t happen. Cc me to all events sent out. Legislation in by Thurs every week. Email orgs by Friday night
Yasmin: Its ok to tell an org. if we didn’t get everything in on tine. Better to apologize than saying nothing.

Roll Call

All members present.
Adjournment

7:09pm

SGA Finance Board 11/18

Call To Order
5:35pm

Roll Call
All members present.
Approval of Minutes
Minutes approved.

Allocations:
Habitat for Humanity: Collegiate Challenge Trip
Trip that takes place over Spring break. We have done this for sever years. 20 volunteers go to Florida to work with an affiliate. Go there on Sunday and during the week work on building houses for people who are currently living in substandard housing. 15 per person program fee and $100 per person site fee. We have to pay for the gas and transportation. Lodging is provided by affiliate. In the past we have requested money for the vans the gas and the site fee.
Questions:
Yasmin: how did you pick your location?
HFH: Went there last year, they have a 4 day work week. Lets people have a day off. Closest to we can get in Florida to here.
Stephanie: what exactly do you do on the trip?
HFH: Build houses for people in substandard recovery housing. A family applies for a house with a certain income bracket, don’t charge interest in mortgage.
Stephanie: How many people usually go?
HFH: 20
Silva: have these 20 people signed up
HFH: Right now have 10
Catherine: if more people wanted to go?
HFH: There is a limit on number for this specific site.
Silva: How are students being informed?
HFH: Sending out emails to our list proc, start putting flyers in the resident’s halls and around campus.
Yasmin: every year you request site and program fee. Usually we don’t fun them. This is because we are a state organization and the fund would be considered charity. That was why we couldn’t fund it last year.
HFH: We can charge a bit more for the volunteers.
HFH: Vans and gasoline? Is there a problem with that?
Yasmin: It is fundable, currently we cannot fully fund off campus events. Is there a way you can do this somewhere closer?
HFH: Typically we’ve gone to Florida before. Are sites are usually south. I don’t now if there are any closer. Registration has already happened-we are stuck with this one.
Yasmin: Your gas quote, did you do mile percentage?
HFH: Yes, 20 miles per gallon for 1800 miles. Quotes for rentals were from enterprise.
Yasmin: how much are your student paying already?
HFH: initially $200. They are usually, providing lunches this time, may be reduced
Discussion:
Harsh: We are just considering $3500
Catherine: Usually volunteers pay $200, but not this year?
Just for lunches, they sill have to provide breakfast and dinner. We could still charge $200 and that would reduce food to $1100
Harsh: how much would each person have to pay?
HFH: $200
Harsh: that would cover site and food?
HFH: Yes
Jake: who is giving you the van rental?
HFH: Enterprise
Jake: Did you know they offer a discount?
HFH: Yes.
Silva: how many van carry?
HFH: 5 people for van with luggage in the back. Can you guys selectively reduce the amount, or would I have to file for that?
Harsh: We can selectively reduce.
Catherine: ask them to pay $250 and then we can cut $1000 from that.
Emily: last year how much did we give?
Yasmin: $2300
Christine: How do you feel about asking volunteers to pay $250 instead of $200?
HFH: I don’t know if that would change things considerably. I guess we would have to do that in order to cover any reduction. We might have to do more fundraising. It is possible.
Christine: How have you fundraised in the past?
HFH: Asked donations at intersections. In spring we have the shantytown under bio building. Also have bake sails.
Christine: You generate a lot of money via funding?
HFH: Trying to put it towards our house. Supposed to pay $25000, we have never paid that in the past. Giving $6000 this year for our house.
Catherine: Personally I don’t think if people are already paying $200 not too much of a deterrence to pay $50 more.
Harsh: What is better to cut?
HFH: The vans, we have gas cards.
Harsh: We just need to decide how much to cut.
Silva: Do you have any other events coming up?
HFH: Just workdays on 22 and 6th.
Silva: That you would request funding for?
HFH: No just this.
Erica: Do you feel (based off of our previous meetings) you have enough info on this t to make decision?
Harsh: what research
Erica: some of research Yasmin will do this weekend. If would help you make a decision.
Catherine: I’m torn about this event. Think it’s a good thing.
Yasmin: We can’t make decision based on cause.
HFH: We need to send in the money a month in advance.
Yasmin: It wont be for more than a week.
HFH: Ok
Yasmin: We can’t base decision on how we feel about org. as a state
Yasmin: Table event. You wont have to come in again next week.
Decision: Event tabled.

Sigma Alpha Epsilon Pi: Hanukkah
$800 for food. Food has to be kosher, very expensive.
Questions:
Harsh: where when?
SAEP: Dec 6, 7 to 10pm skylight room. Free, open to entire campus.
Christine: How many?
SAEP: Skylight room can only hold 140, but we are expecting more. About 200.
Harsh: over the whole night, or at once?
SAEP: Over the whole night.
Silva: What other activities will be at this event?
SAEP: Will be a DJ. Will have a dreidel comp. We asked local businesses for free pizza. Want a raffle. Mothers come and demonstrate how to make flat bread.
Silva: How are you advertising (besides facebook)?
SAEP: Common vision, banner, flyers 8x11. Yasmin told me about SGA free flyers, will do that too.
Emily: what would happen if we didn’t fully fund your event?
SAEP: It wouldn’t be at the scope that we want it to be at. Want it to be a huge event. Trying to attract more traditional Jewish community. If we can get food will help us a lot. Want healthy food.
Catherine what food are you getting?
SAEP: Doughnuts, applesauce, sour cream, etc.
Stephanie: are non-UMBC students allowed?
SAEP: Yes
Stephanie: Are you charging them?
SAEP: Want to make this free. Don’t want to charge.
Silva: How will you let students in? First come first serve?
SAEP: Didn’t want to have wristbands. Someone at the door with a counter.
Yasmin: could think about charging non-students and making carry over money or encourage more students to come out. Guarantee 140 students come instead of non-students.
Discussion:
Emily: a lot of money for number of people attending.
SAEP: Kosher food is very expensive. Shabbat diner is an example of this. Try to keep this in mind when voting.
Yasmin: I worked with JSU and Sigma Alpha Epsilon Pi, this is a third of the cost of the actual event. It is a little pricy, but will bring out a lot of people.
Silva: I agree with Yasmin. Seem to be putting a lot of work into it.
Stephanie: Can you charge non-UMBC students? Accumulate money and save in carryover for future
SAEP: If you give us the money, that’s fine. We can charge if you want.
Stephanie: Where not telling you to, just trying to give you option
Yasmin: Our concern is only UMBC students. Not fair that Student pays fee, but collage park friend can get into event for free.
SAEP: We will charge for off campus, will hopefully help student.
Silva: As long as they’re checking red cards and charging non-UMBC students event should be ok.
Yasmin: Does anyone have an issue about this event being on the same night as gospel choir after we gave them $2500?
Silva: Events will be for different crowds.
Yasmin: This is something to pay attention to – spending so much in one night.
Catherine: Don’t find if fair to not fund the second org- just because one came first
Yasmin: Did you confirm skylight lounge?
SAEP: Yes.
Gospel choir also asked for skylight lounge. Wanted to make sure you have technically reserved it. They (Gospel Choir) may have dropped out when we tabled event.
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

Modeling Club: Magazine
Want to start a magazine. Have a mock up of what it would look like. This is a way to attract more students to our club. Our pres. wants photo shoots and consistent trope. This will help keep the costs down. Have not been able to do consistent photo shoots this semester. Have meetings every other Thurs. Had trainers/ photographers/ makeup artists come in. Will be free, hoping to print about 500 copies.
Questions:
Yasmin: how will you decide who get the copies?
MC: We will distribute them. Just walking around and handing them out to people
Emily: have you advertised before?
MC: We have done involvement fest, posted flyers for each of the meetings we’ve had.
Discussion:
Stefan: How many copies of Bartleby are distributed?
Yasmin: 3000. Pictures cost more. I think it’s a good use of the money. To get newer org. off feet
Erica: This event was tabled from last time?
Yes.
Yasmin: They have never requested money before.
This issue will have info on photographers.
Yasmin: may encourage photographers to join club and take photos for free.
Siva move to vote
Stefan second
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

BSU: Appreciation Lunch
Want to have a lunch for members who have been coming to meetings. Instead of these people using a meal. Not like a regular meeting. Have provided drinks and cups, just need the pizza. Advertising through facebook and email especially for people coming to meetings. Not just going to be for people who come to meetings on irregular schedule. Based off number of meetings they attend. Must be 3 consecutive members
Questions:
Yasmin: We are not fully funding off campus events and food at just meetings. Could add up this money and have a bigger event. This finance board not funding food at just meetings. Trying to encourage use of carryover amongst orgs.
BSU: So if we were to cancel meeting, and have pizza party event- would that count?
Silva: Must be something more than just food.
BSU: Definitely, more of relaxed setting that just regular meetings. We have discussions about issues relevant to African American community. Our meetings are catered towards the events that we have. I understand what you guys are saying.
Yasmin: a lot of orgs- for us to fund lunches for each is really draining. We can’t do it. It’s a situation where we can find an event beneficial but we just can’t afford it. Its unfortunate, I would be frustrated and I understand if you are.
Discussion: N/A
Decision: Members For: 0, Opposed: 3, Abstaining: 1, Absent: 1

JSU:
Same event with three different themes, probably wont have one this week, too late for funding. One is relaxation theme, the other is Hollywood. We can flip the theme. For now the Hollywood one is canceled. Every Friday JSU has a Shabbat. Encourage everyone to show up, eat food have fun. Everything is free for anyone who shows up.

Topsy Turvy Shabbat
Questions:
Catherine: Is this something you are planning on doing every week?
JSU: Ask you guys for money?
Catherine: Yes
JSU: Not every one. Two big events in the spring, may ask SGA. We didn’t get money for big event this semester, so ask for money for smaller events.
Yasmin: Will this be an informational event, or will it just be for fun?
JSU: Prayers, not required to go. Could just come and eat.
Silva: Without our funding how did you have these events in the past?
JSU: Had funding form the associated. We are on a tight budget and we are a bit over right not hoping for funding from SGA
Yasmin: we are also in a financial crisis. We have a lot more orgs this year and the money we have the same for three years. Looking to increase student activity fee. Be looking out for that in the future. We hope to get your support.
Silva: why $12 per person?
JSU: That’s how much caters charge
Silva: No way to cut?
JSU: No. That’s how much they charge for two appetizers a chicken dish, two side dishes and desert
Discussion:
Catherine: People can just come for food and leave.
Stefan: informational part not mandatory. Can’t say it’s going to be a giveaway, but can’t say it isn’t.
JSU: From experience, not many people just show up to eat and leave.
Catherine: How may come for prayer?
JSU: 10-30 and they normally stay for the dinner.
Silva: Your providing food for 30, what happens if more come?
JSU: Usually the food for 30 feeds 50. I can see by the RSVPs how much to order.
Catherine: If only 10 people are coming for prayer, is that like a free dinner.
Emily: I see this as a meeting.
Yasmin: I wouldn’t call it a meeting.
Harsh: I’m concerned people will come just for dinner.
Silva: How are you advertising?
Facebook, my UMBC page
Jake: I get an invitation to Shabbat every week. They are consistent about getting the word out.
Harsh: I think it has a good point, for the relaxation. My only concern is free dinner issue.
Catherine: Would be more comfortable if more people came to the prayer.
JSU: If I could provide you exact numbers, would that help your decision?
Catherine: You want to get the numbers first?
JSU: That’s not possible.
Catherine: If you ask for money in the future that would help.
Emily: is there a reason you can’t just provide snacks?
JSU: Jewish tradition. Big celebration. Weekly dinner. It has to be a meal.
Try to serve chicken every week
Yasmin: fine with the 12/12, good time. I would encourage you to do an informative piece for someone who isn’t very familiar with JSU and Shabbat.
JSU: Like in advertising?
Yasmin: Yes. Just a suggestion. So event becomes better known.
Vote on 12/12
Decision: Members For: 4, Opposed: 0, Abstaining: 1, Absent: 0

Hollywood Shabbat
Canceled due to deadline issues.
Board Game Shabbat
Questions/ Discussion:
Board game?
Silva: You said you ad bigger event in spring. For now since we are so low on money, could contribute to your bigger event in the spring. Hopefully we will have more money then.
Yasmin: We can afford the one event, but not the two.
Harsh: would you like to withdraw?
JSU: Ok.
Harsh: We will keep this in mind for the future. When and where?
JSU: Inter faith center starts at 6pm.
Decision: Event withdrawn.

Campus Involvement Card (presented by Jake and James)
Jake: At retreat discussed ways to get more students to campus events. Research ways to improve student live via campus rewards card. Worked it out so that students no longer have to sign up to anything they just have to go to the event. Swipe card. Receive point entitles them to reward bracket. Just use you red card. First prize will send to the students, something small. That is their key to get prizes throughout the year. Will accumulate points by going to events and will become eligible for bigger and bigger prizes. As you get up to higher levels you become eligible for raffles for bigger prizes. Want to set up a system where orgs can sign up to be part of this program.
Harsh: swipe machines at every event?
Jake: The swipe machines have been provided by campus card services. Also have remote machines, wireless for events all around campus. Campus card services have been looking for a way to prove attendance at events. Will know a definite number for event.
Stephanie: What about people who come to events just for points?
James: Points are less direct then getting an actual reward. You will be getting points that you can use to a reward.
Jake: They might decide to stay for event. Will at least attend for at least a certain amount of time.
Questions:
Harsh: questions about involvement card?
Jake: more details. Significant expenditure. Just under $5000. We have commitments saying orgs will put money into this. Got commitment from RSA, Athletic department, Card services. Card services put in a lot of money for this. Putting themselves on the line by letting us use their equipment.
Catherine: t-shirts?
Not funding t-shirts. Its being changed from t-shirts to prizes, we need to amend that.
Jake: we can pressure orgs buy t-shirts.
Silva: bottle opener keychain?
Jake: Looking for something functional to students. Good platform for rewards logo. Within price range. Mailable. Cool color laser engraved
Yasmin: It’s a big amount, not ready to be spent right now. Good bargaining tool with athletics.
Jake: When you guys Allocate money goes the student org account. Stays in the general ledger. This is the maximum amount we would contribute as student government. This money will not be spent imminently. It says how much you are willing to put towards it. Other orgs will put certain amounts towards project.
Emily: why so much on advertising?
For people who are good at it (advertising), is 20% of budget for a project.
James: Wanted it to reach out for entire campus. Want this to be a big deal.
Jake: $300 for hard advertisement. People don’t pay attention to paper flyers anymore because they are everywhere. First swipe is advertisement for us.
Stephanie: Has this been implemented at other schools?
Jake: yes: at Ohio State for example. Schools like this are saying it has an increase in school spirit.
Silva: “triangle things” are called table tents.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Recess 6:58-7:02pm

Not Attending

Bartleby: Publication Deposit
Discussion: N/A
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Bioethics Student Association: World AIDS Day
Discussion:
Silva: too much for advertisement
Yasmin: $100 is good for a whole week.
Yasmin: And then they can use free flyers.
Silva: are posters that much?
Total amount is $140
Are they allowed to use candles?
Yasmin: Candles must be covered.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Pre Med Society: Medical Movie Night
Discussion:
Yasmin: I did research; library doesn’t have full copyright so we need to purchase it. This is the only thing they request funding for this year.
Catherine: If we purchase copyright, would we have it forever?
Erica: No, copyright is purchased for one time use. You are buying license to show it.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

HAPP: End of Semester Event
Discussion: N/A
Decision: no advertisement, event is not open to all students. Seems to be only for members of the department. Members For: 0, Opposed: 3, Abstaining: 1, Absent: 1

Korean Campus Ministry: Thanksgiving Dinner
Emily I can answer questions on behalf of KCM.
Questions:
Harsh: What kind of food will there be?
Emily: Just regular thanksgiving food
Harsh: Will there be prayer?
Emily: Yes. Event is at 7pm, in UC room. The request is so late because they filled out the wrong form.
Yasmin: I just found it.
Silva: if this is next week, do we know they have the space reserved?
Yasmin: It is tentatively reserved –finalized if we pass it.
Discussion:
Erica: is there a program that goes with this? Is this giving out food?
Emily: having prayer and inviting others. Extending to other schools. Sending out message of Christianity. Trying to invite other Christian clubs here.
Harsh move to vote.
Yasmin second.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Post Meeting Discussion:

Emails:
Catherine: Pre Med Society
Christine: Modeling Club, Sigma Alpha Epsilon Pi
Emily: Korean Campus Ministry
Harsh: JSU, HAPP
Silva: BSU
Stefan: Bartleby
Stephanie: Bio ethics
Yasmin: Habitat for Humanity


Roll Call
All members present except for Christine (left early at 6:44pm)

Adjournment
7:14pm

SGA Finance Board 11/25

Call to Order
5:30pm
Roll Call
All finance board members present with the exception of Harsh and Catherine.

Approval of Minutes

Minutes were late this week and will thus be approved next week.

Old Business

Habitat for humanity
Yasmin: Want all members of the Finance Board to be present for that decision.

New Allocations

Social Work Student Association
World AIDS Day
In conjunction with bioethics group social work student association. Wanted lectures and wanted light refreshments. Guest lectures from 1 to 6 pm. People who have been infected by HIV or AIDS. Will be testing, but now funding for this

Yasmin: Talked about using another café and have bumped down the prices $1098.70

Questions:
Stephan: where is it being held?
Commons.
SWSA: lectures will be down in the commons
Silva: they included tax, and they don’t have to
Yasmin: do they discount tax?
SWSA: Subtotaled to tax
Yasmin: just take out the total tax
$1025.63
Yasmin: how many
SWSA: Expecting about 200 to stop in during the night.
Silva: have to get tax id number and tell them to send you another invoice.
Discussion:
David: Was the request timely for the amount?
Yasmin: yes it was. And then afterwards we saw Chartwells prices and had to find another café.
Freedom Alliance and Musicians for World Peace have events too. Will be a big day

Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1

Toastmasters
Membership Dues:
I have a Copy of application form. Everyone fills this out to be member of toastmasters. 5 to 10 people. Don’t know the exact count. If we said 10 people the cost would be 180 (18 per person) for annual membership plus new registration 16 dollars.
Questions:
Stefan: 400?
TM: Rough estimate. Didn’t have from at the time
Silva: What are the two different fees?
TM: Front fee of 16 dollars with manual provided and an annual fee of 18 dollars
Yasmin: in order to attend meetings to members have to pay this fee?
TM: Currently no one is paying fee. If they are actual members it would be more comforting. Makes the school look better to Toastmasters.
Yasmin: paying fee also give you status. What if no one pays fees?
TM: No one has been. I just became pres. don’t know what Toastmasters has said in the past. Not thing negative
Emily: have you tried fundraising?
TM: Not sure what the requirements are for doing that
Yasmin: no rules for fundraising except that we cant fund anything that would go into your profit.
Discussion:
Stefan: membership dues? Had this issue before.
Stefan: $340 is new total.
James: did you say $155? Its actually 145
Stefan: does this look like the old request?
Yasmin: old requests were for past dues. Also had name by name.
Christine: By when do you have to pay these dues?
TM: No deadline that I'm aware of. We should have done it but we haven’t
Yasmin: does it do more for each ember, or is it for the group as a whole
TM: If each of the members has one then they could give copies to people.
Silva: more concerned about the manual?
TM: If toastmasters come out with something new and interesting we want access. Also concerned with legal issues. Want new books. Is some sort of annual renewal thing.
Emily: if we don’t fund you, what would happen?
TM: I don’t know
Stephanie: does this include 16 manuals or 10?
Emily; could w fund them for 1
Yasmin: there are copyright issues.
TM: 5 pres vice pres treasure and two for checking out
Silva; you have to pay both of these fees?
TM: for new members
Silva: do you have to pay membership fee?
TM: It says under dues new members so I think so
One person who is a member that has been Rich Goldman. And the previous pres moved to another country.
Yasmin: each of these people will be recognized by name and not UMBC.
Emily: we would have to do it every year.
Christine: just fund the manual
Stefan: anyway to get manual with out the membership?
James: manuals come with national membership
TM: Don’t know what it does
David money to sign up, and 16 for renewal.
Yasmin: its in name. If you leave we have paid for your manual because you’ve written it out by name
James: might not be a bad Idea to fund national chapters and updated manuals, but don’t know what the significance for other due is.
David: 16x5 and 35 for each of those.
Stefan: if you had 5 how would you decide how everyone would get it?
James: just for the club
Yasmin: there’s no check on that because they registered by name.
David: doesn’t seem that hard for me. With many orgs you could sign up with affiliation with non-profits. SGA does not fund them. Mostly people don’t ask. Why doesn’t anyone pay it on their own?
TM: Club at UMBC, people don’t usually fund them
Emily: I think this is a personal gain.
Stefan: asked members about paying dues themselves
TM: Was an email that went around a while ago
Silva move to vote
Yasmin second
TM: If I talk to toastmasters and see if there’s a form without per person could I come back
Yasmin: we don’t usually fund that. We can’t pay every clubs national dues.
Tokunbo: every single club has at least 5 people, if you give pres membership at least pres will be there. If it’s just about the manuals, could share every meeting
TM: Have a VP of education, who tells the skills of the day
We fund administrative costs for the org as a whole. When we fund a manual they could walk away with it. If there is a way to file a cheaper for a kit.
Tokunbo: next year they can ask for funding for it. Can be an option. If we don’t have these manuals we cant do what we do as toastmasters.
Christine: no guarantee.
Stefan: we could fund one more the following year
Silva: would be continuing thing
David: small issue compared to. On the pretense that material will be copyright.
Decision: Members For: 0, Opposed: 3, Abstaining: 1, Absent: 0
Openhouse:
Want to have two one at the end of the semester. Spring another openhouse
Cheapest is pizza for $75
Would be regular one-hour session with speeches and table topics. Meeting with pizza afterwards.
Questions:
Yasmin: event after the meeting?
TM: Had a few open houses in the past. Everybody had pizza after the meeting adjourned
Stefan: as of right now this finance board is not funding food at regular meetings. We are running out of money for this year. We have started cutting.
We could do something where it’s not a regular meeting, meet and greet.
Silva: were thinking more of an event. Food should not make the event.
TM: If we do fundraiser with food
Yasmin: could have an event where you show off the club, and have food there. Could have a bucket for donation.
TM: Maybe like a competition? Um counter.
Yasmin: that would work better. Make sure to advertise. Not just for regular members.
TM: Put something on spotlight
Yasmin: you want 200 for food?
TM: We were thinking of doing two, but because of time constraints would only do one.
Yasmin: I would recommend trying that. Would be a good way to get people out
Would you like to amend that 70 for food?
TM: Yes
Emily: literature and advertising?
TM: For printing flyers
Yasmin cut down price
TM: How much does it cost
Yasmin we recommend printing flyers SGA. Or marketing packages for large event.
Christine: and you can use facebook
TM: Don't have one, but we can make one.
Yasmin: TVs in the commons are free.
TM: How do I get the flyers?
Yasmin: I can set up an account for you
Yasmin: What time is open house?
TM: Don’t have time set in the fall meetings at 5 30 on Tuesdays. Well make it an event.
Yasmin: as long as you make it an event.
Discussion:
Is it event or meeting?
Silva: as long as they advertise it it’s ok. I think I should be interactive.
Yasmin: If this is actually to get other people involved, I'm for it.
Decision: Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1
Yasmin: since you’re new you can meet with me to discuss fundraising and stuff like that.

Hispanic Latino Student Union: Noche de Baile
Translates to “Night of dance”
Flat Tuesdays 7:30pm – 10:30pm one hour of dance lessons. Will want refreshments and flyers.
Questions:
Stefan quote for food is $75
HLSU: I don’t know I had to step in for the treasure who couldn’t make it today
Yasmin: are you flyers in cooler?
HLSU: Yes
Yasmin: How many?
HLSU: 150?
Yasmin: We give out 100 free black and white flyers if you would be interested
HLSU: We would be
Stephanie: what kind of food
HLSU: Light finger food. Traditional food and drinks.
Stephanie: how many
HLSU: Last event we had like this got 50 people. We are inviting other universities, expecting more
Yasmin: Charging the non-students?
HLSU: This is our first event where we included them, trying to create support
Yasmin: how many UMBC students?
HLSU: 50
Yasmin: how many other students
HLSU: 20-25
Yasmin: flyers for on campus?
HLSU: Hopefully for both. Mainly just want to email other campuses about the event.
Yasmin: So the printed ones are just for our campus?
HLSU: yes.
Discussion:
Yasmin: Cut down flyers
Stefan: They Wanted color
Yasmin $20 can get you 50. Want to make sure it’s for our campus.
Emily: Could maybe charge $1 for non-UMBC students
Yasmin: is there first time, inviting other schools.
James: would probably be more of a hassle for them to charge.
Decision: Flyers cut to $20
$155
Members For: 3, Opposed: 0, Abstaining: 1, Absent: 1
Note: total is actually $145

Not Attending

Artists for Social Change
Winter Locks of Love Hair Drive:
Discussion:
Yasmin: calculations are off said they needed $100.
Silva: Where is this event?
Yasmin: main street
Silva: We should fix the amount.
Yasmin: They asked for $100, they can take the rest out of carryover
Emily: Do we fund for giftcards?
Yasmin: we don’t if its for UMBC worker or recruiter. Otherwise it’s ok. My concern is if we find this event beneficial and informative to students.
Christine: Happens every semester
Yasmin: Beneficial to students?
Silva; I would feel beneficial if I did it.
Emily: I see it being similar to a blood drive
Yasmin: They are not giving out information
Silva: won’t they do that automatically?
Stefan: If we decide to approve it, we can send them an email stating they have to give out advertisements or brochures.
David: We should talk about this point more later. Standard is not weather it is a good event. Our standard should be deciding if this is this best use of scarce money. Event for good events we need to ask whether we want to use the money that is left to support it.
Silva: We could take off honorariums. The people did volunteer
Yasmin: I don’t understand why you would remove the honorariums. I don’t agree with student money being used for this event.
Christine: This is not as much
Silva: $100 not necessary.
For 22 dollars
Decision: Members For 2, Opposed: 1, Abstaining: 1, Absent: 1
WMBC – N/A

Post Meeting Discussion

Emails:
Christine: Artists for Social Change
Silva: Toastmasters
Stefan: Hispanic Latino Student Union
Yasmin: WMBC, Habitat for Humanity

Roll Call

Everyone present at start of the meeting is still present. No one is late.

Adjournment
6:31pm

SGA Finance Board
December 9, 2008

Call to Order: 5:32pm

Roll Call: All members present except for Christine, Emily and Kat (late @ 5:32)

Approval of Minutes: Minutes Approved

Allocations:
Paisa: Bhangra Night
Cultural show and dance. May be able to pull in a few cultural groups. Show is primarily skits, events and performances. I am asking for a DJ this time because last year the band was unable to perform correctly due to some sound issues. DJ can use concert sound
Have a banner already. Most of request is for security and equipment.
Questions:
Harsh: asking for 100 for tickets and marketing
PakSA: Tickets, flyers (quarter sheet). In colors.
Yasmin: how many expecting
PakSA: 420
Going 30 away don’t want to be at maximum capacity. Doors open at 7:30 and go to 12.
Harsh: UC ballroom?
PakSA: Yes, 380 tickets. 40 tickets for performs
Yasmin: did you speak to scheduling about security?
PakSA: Not yet.
David: your are expecting 420, but only 200 chairs?
PakSA: Have also reserved the lounge. The chairs will surround the perimeter. People will be predominantly standing
Christine: mostly UMBC students?
PakSA: UMBC free, outside 5
Silva: is DJ be actually DJing
PakSA: Will not touch the band equipment this time.
DJ will take over for the rest of the evening 10
7:30 to 9 is DJ
Then show, then one type of music for the rest of the evening
Yasmin: using UC sound this time?
PakSA: Yes
Discussion: N/A
Decision: Members for: 4, Opposed: 0, Abstaining: 1, Absent: 0

WMBC:
WMBC talked about new equipment/updated equipment that will help them with their organization
-looking to update DJ server
-need audio cables
-another microphone-stereo broadcasting ability
-sports broadcasting-new thing they’re moving into
-OSX update- old version is very old- won’t let them install new programs
Not compatible with other technology
Record music, promos, drops for radio, etc
Questions:
Yasmin: Form filled in a few weeks ago- is this form replacing that one?
WMBC: No. two totals on there- can’t remember exact totals off of the form.
Harsh: is everything on there plus $120?
WMBC: these are all necessary things
Discussion:
Amount for old request was for cables and adaptors: $170.73
$436.68 is new total.
Yasmin: how necessary is it?
WMBC has been around for a while, equipment is incredibly outdated. Spent the entire semester updating the studio
Adding a new mic, Repairing lines to DJ mixer, lines on the ceiling. Building a new DJ computer.
Yasmin: how many members?
60
Decision: Members for: 4, Opposed: 0, Abstaining: 1, Absent: 0

Chemistry/Biochemistry Council of Majors: Spring 2008 Semester Recruitment
Discussion:
Harsh: we decide we would no longer fund for meetings. Does that apply, because this is a recruitment event?
Yasmin: I think we should ask them to go find prices outside of Chartwells and then come back to us. Its good to recruit people for the beginning of the spring semester.
Christine: its not like typical recruitment.
Decision: Members for: 0, Opposed: 4, Abstaining: 1, Absent: 0

Linux Users Group: Linux Awareness Week
Discussion:
$257.50 total
Harsh: cut the banner
$159.50 after cutting banner
Decision: Members for: 4, Opposed: 0, Abstaining: 1, Absent: 0

Anime Society: Spring Social
Discussion:
Spring social
Same issue as biochem
Yasmin: cut out the food
Silva: and they’re providing snacks
Just $90
Yasmin: gameroom is reserved every Friday night, if they can’t do that with SEB will move to another night
Decision: Members for: 4, Opposed: 0, Abstaining: 1, Absent: 0

Post Meeting Discussion: SGA’s Summer Retreat
David: discussion between OSL and Steve about time of SGA’s summer retreat. Wanted to talk about it and if an alternative time would work. The idea of moving it for SGA members who are Woolies or RAs. If they go to retreat they cant be here for Woolie /RA training. Move it to sometime during the summer, not the weekend before school starts. University is making decisions; new SGA would identify priorities sooner. If you had a retreat that wasn’t right before welcome week and not give the opportunity to move in early would you attend? Heard from the senate.
Catherine: Depending on when it was during the summer it might be difficult. For example, I’m from Connecticut and wouldn’t be able to come in the middle of the summer.
Christine: really good idea. I felt that I lost a lot by missing the retreat. It’s really important.
Silva: Could we do it 2 weeks before school started? Middle of the summer people might be busy.
David: two weeks before school starts, you would attend?

Christine: Would have to let people know way in advance.
James: If that does happen if SGA members who are RAs could still move in at the same time freshman do for welcome week. Some of these things need SGA representation.
Yasmin might be the 15th
David: would hope that people would be able to do something over summer without having a retreat
Catherine: would dorms be open two weeks in advance?
No
David: Aug 15 target date.
James: During summer classes?
Yasmin: a lot of the big summer classes, have Saturday classes.
Silva: there is no way that everyone will go.
Harsh: I don’t think we should change the date.
Silva: that’s not really fair.
David: I feel it makes sense to move the retreat to period before it is now, unless it conflicts with summer classes. Will probably be stuck back where we are.
James: what about moving RA training?
David: Maybe the woolies. I can ask. It makes since to train them right before welcome week. Don’t want to train them too far away. The RAs have to go through the training.

Confirmation of Kati Henry for Election Board Chair

This is my second semester at UMBC, poli sci and public admin
Election board chair. I’m passionate about letting students know what SGA does. You all do have a lot of power on campus to create change. Think more students need to know about this. That is my personal reason for being interested in that.
Questions:
Yasmin: how do you plan to stay in control for conflicts?
Kati: I think it’s an advantage that I'm not in SGA. Everyone is on a level playing felid for me. In the end it’s the students' votes that matter, not who I think should win.
David: election board chair is an important position in SGA. One of the few positions where doing your job badly can stagger SGA for years. Election where no one hears about it, or something wrong with the ballot. Want to encourage you to ask all questions now.
Harsh: how do you plan to advertise the election itself
Kati: I think advertising to get candidates is important. The more people who have friends who are running, the more people will vote. We want students to care about the election. Election board would have some events too.
Silva: What have you done that makes you qualified for this position?
Kati: Right now I'm service peer in office of student life. I’m in charge of coordinating things and hooking students up with events on campus. I’ve been good at managing time this semester.
Christine: students don feel like voting. How do you answer students who don’t want to vote?
Think it’s important that the SGA gets student fees and allocates money. You are thinking about how money is being spent. Its important to tell students that. The more students that vote the more credibility SGA has.
Discussion:
Christine: I'm excited to see what she can do.
Silva: she seems very qualified
Christine: when was the lat time we had a female?
David: 3 years ago.
Yasmin: didn’t see any red flags during the interview.
David: senate confirmed her last night.
Yasmin: how neutral is her position?
David: Has to be completely neutral. She can’t pick sides.
Yasmin: should we not be telling her how should she be advertising? I trust her to make the best decision.
David: Reasonable to inform her and ask her to think about things like advertising.
Decision: Members for: 5, Opposed: 0, Abstaining: 0, Absent: 0

Steve administers oath of office

Roll Call: All present except for Emily and Stephanie

Adjournment: 6:25 pm

SGA Finance Board
February 3, 2008

Call Order at 5:40PM

Roll Call : Everyone was present except Christine.

Introduction of everyone present for the meeting.
Present organizations were: Orthodox Christian Fellowship, UMBC Musical Theater Club, Ballroom Dance Club, UMBC Freedom Alliance, Black Student Union, Africana Council of Majors, UMBC Gospel Choir.


1st Agenda: Orthodox Christian Fellowship’s Orthodox Awareness Week.
Date of the Event: Feb 23- Feb 27, 2009
Place: Commons 331
Type of event: On-campus
Event Description: It is a week long discussion event, which will create an opportunity for students to participation a dialogue about abortion, environment, race, science, etc.
Sum Requested: 1500$
Reason: Transportation for the two speakers from Tennessee for this event.
Number of students expecting to attend: about 30
Other notes: This is the only and major event for the Orthodox Christian Fellowship and a lot of advertisement is going to be done though face book and UMBC spotlight. Guest speakers for this event have already been provided a place to stay the sum asked is only for transportation. Other local speaker will also be present for this event.

Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!

2ND Agenda: The Drag Show 2009 from UMBC Freedom Alliance.
Date of the event: May 6th,
Time: 8:00pm
Place: UC Ballroom
Type of event: on campus
Event Description: a show that is open to all students, accessible to everyone, combining a cultural and educational experience.
Number of students expected to attend: 150-300 in the past, hope to get more this semester.
Sum of Money requested: 1921.00$
Advertizing Packaging: Commons vision postcard and tickets
Contract: An Alumni performer asking for 500.00$ only
Other notes: This is the 5th time that this event is happening. Amount of money requested is basic package and decorations are reusable for future events.

Comments:
-Reducing the funding requested for audio visual from 400.00$ to 250.00$
-Totally reducing the amount to 1771.00$
-A great annual event that obviously involves a great number of students.
-Marketing funding requested be reduced from 225.00$ to 150.00$
-Reducing one more time the total amount of money requested to 1696.00$

Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!

3rd Agenda: Sankofa Night by Africana Studies Council of Majors.
Date of the event: Feb 21st , 2009
Time:
Place: UC Ballroom
Type of event: on campus
Event Description: A first and formal dinner event that would inviting all students and student organizations to attend. An event to highlight the Africana studies department that is a very small and low funded department. To show the many ways that students can help Africa. There will be songs and dance and performance by many organizations here on campus.
Students expected to attend: 200-300 students
Sum of Money requested: 5875.00$
Audio Visual package: intelligent lighting, sound package for performers and other music playing.
Decorations: Flags of countries reusable and accessible for any other organizations that need them, and table decorations.
Food: Catering of 10.00 $ per person and therefore 2500.00 along with serving service. Menu Contains Chicken with mushroom sauce, fish and vegetarian food.
Contracts: are requesting that celebrity to show up for this event for 1000.00$
Other notes: A very first event that attempts to make the Africana Studies acknowledged. The event will also mark black history month. The organization is just a beginning organization and therefore has no carryover money. If this event is to not be fully funded, the organization will resort to having a smaller event or seek for outside donations.

Comments:
-Removal of the 1000.00$ funding request.
-Reduction of the 2500.00$ requested for the food to 1500.00$ due to the type of menu and the amount of students predicted to attend this event.
-Reduction of the Audio Visual funding requested from 460.00$ to the basic sound and lighting system cost 250.00$.
- Reduction of the cost of flags and decoration because of unnecessary.
-Reduction of the total amount of money requested to 2865.00$

Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!

4th Agenda: Latin Dance Night by Ballroom Dance Club.
Date of the event: April 4s, 2009
Time: 8:00pm-Midnight
Place: UC Ballroom
Type of event: on campus
Event Description: A dance floor open to all students, those who can or can not dance. It is a social event to get more students interested in joining the club. The club has over 100 students and would like to open this event to show what they have learnt and get new students to just see what it is like.
Number of students expected to be at the event: 250 students before expecting 600 this time.
Marketing : basic funding for streamers and decorations, plates and cups,
Advertizing: Banner at the main door, flyers and spotlight.
Other notes: It is the fourth annual Saturday night event.

Comments:
-the amount requested is a good and basic amount.

Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!


5th Agenda: Spring Musical; PIPIN by UMBC Musical and Theater Club.
Date of the event: April 2nd, 3rd and 4th, 2009
Time: 8:00pm
Place: Sports Zone.
Type of event: on campus
Event Description: Biggest Musical Show of the spring going on for three consecutive nights. It has had a big draw towards students.
Royalties: is the funding of sum 1465.00$ requested for the required fee by the Music Theater international to perform the music.
Costumes and makeup: funding 300.00$ requested for reusable costumes for performers, paint and ornamentation.
Other notes:


Comments:
-Lighting system is the cheapest available.
-The amount of money requested for the commons vision advertisement is reasonable.

Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!


6th Agenda: Great Blacks in Wax Museum Trip by Black Students Union.
Date of the event: Feb 21
Time: 9:00am to get together and 10:00am leaving.
Place: meeting is at Student Org Space.
Type of event: off campus trip
Event Description: A breakfast and discussion about great American black history at the student orgs. Space and a trip to the Museum from 10:00am to 1:00pm.
Number of students expected to be at the event: 40-44 students
Transportation: yellow cheese bus with maximum capacity of 44 students
Sum of money requested: 846.00$
Other notes: The event is thought to be really useful for students that not only want to go but want to participate in the discussion. The priority is given to students that register early. The amount requested is for basic transportation and museum ticket fee. The advertisement is through face book , flyers and at other black history events.

Comments:
- Great event, educational and important event. I think the dialogue is very important for students to discuss.
-the amount 150.00$ funding requested for the food thought to be a bit too much.

Motion:
-Motion to cut down the food fund to 35.00$ for the basic cost of doughnuts proposed by Yasmine
Motion seconded by Stephan.
-Motion to decrease the cost of the food and vote on lowering the total cost from 846.00$ to 731.00$ proposed by Yasmine
Motion seconded by Stephan.

Voting:
Number of representatives for this event : 4
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!

7th Agenda: Brown Bag Lunch by Political Science Council of Majors.

Date of the event: Feb 18st , 2009
Time:
Place:
Type of event: on campus
Event description: A lunch and free and open discussion with students and their professors.
Sum of money requested: 60.00$ for Pizza cost for food.

Catherine: Lets not fund this.
(All in agreement)

Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!

8th Agenda: UMBC TV’s Video Equipment

Sum of money requested: 600.00$
Reason for sum requested: To buy a video mixer that is going to help record and edit many cameras on one screen. It will enable recording to be faster and switch between cameras.
Other notes: It would help UMBC TV fundraise by selling DVDs and CDs. It will help record the election live and it would also benefit other organizations on their events.

Comments:
-the software to be available for future use at the UMBC TV locker.


Voting:
Number of present representatives for this event :3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1

APPROVED!

Meeting Ajourned at 7:32PM

Harsh calls meeting to order at 5:32 PM.
Everyone is present.
Harsh: Will send out minutes today; go over next meeting.
Gabe Rettaliata: Was sworn in last night as SGA President.
Introductions

Persian Student Association
PSA: March 27th, Spring celebration, biggest event of semester. Office of Student Life trying to make it official spring celebration of UMBC.
Harsh: Where and when is the event?
PSA: UC ballroom, March 27, 8PM.
James: Where is food from and what does it include?
PSA: Off campus caterer. rice and meat options. includes delivery costs and everything
Silva: how many people is this for?
PSA: 400, including performers
Stefanie: how many from on campus?
PSA: about 95%
Stefanie: will you charge off campus students?
PSA: yes. we won’t be advertising off campus so we expect mainly UMBC students
Harsh: didn’t you buy table cloths last semester you can reuse?
PSA: no. we used the school tablecloths.
Harsh: what is the projector for?
PSA: UC ballroom projector
Silva: total cost says 6120. what is included in the 3000 you’re paying for?
PSA: performers, appetizers, sound and lighting.
Harsh: last semester you charged non students for an event. according to our calculations, you should have made about $1000. are you guys putting that toward this event?
PSA: yes
James: has this event happened before?
PSA: smaller events in previous years. this is third year. previously for members only. open to whole school this year.
Silva: what are the decorations?
PSA: reusing some of the decorations so its a lot cheaper than last time. getting fresh flowers, fruit, etc., to promote spring.
Harsh: how are you advertising?
PSA: flyers through reslife, spotlight, marketing package
Harsh: thank you. we will vote in a little while

Phi Beta Sigma Fraternity
Harsh: can you tell us about the event?
Ozell: every year we have a conference. open to the general public. encouraging/advertising for people outside the fraternity to come. not exclusive to just men. benefits include working on some of the projects done in new orleans like habitat for humanity. leadership training and development seminars. number of program implementations given by national headquarters that can be used in collegiate setting. seminar about HIV awareness. seminar on living well about how to better your lifestyle. pride themselves in being a service fraternity. registration open to anyone interested in coming to learn about what we do. we have fundraised for 6 people and are only asking for funding for 2 people. we are trying not to make anybody have to pay.
Harsh: so you already have funding for the 6 people?
Ozell: yes
Harsh: thank you. we will vote on this in a little while.

UMBC Coptic Club
Coptic: Weekly bible study. we are a new student org. very traditional religion, fellowship. one hour of fellowship, asking questions. traditional to have food at every meeting. one hour of bible study. open to all umbc students.
Harsh: where and when exactly do you meet?
Coptic: monday nights in either 328 or 329 from 8-10 PM
Yasmin: what are the travel costs for guest speakers?
Coptic: gas money for speakers from DC. also we promote with a facebook group. we send a weekly email to 50-60 people right now. we want to do a spotlight, banner, flyers. 15-20 people coming to meetings consistently.
Yasmin: do you consider this your weekly meeting? do you discuss administrative things? is it like a meeting or an event?
Coptic: it’s a weekly event.
Silva: where did prices come from?
Coptic: pizza hut. we compared with prices downstairs
Harsh: just so you know, we are not funding food for regular organization meetings anymore because of the budget crunch
Coptic: our main service is our bible study. so we don’t have regular meetings and huge events. just weekly events.
Silva: what is the advertising package?
Coptic: to raise awareness via a marketing package
Silva: banners can only be up for a short time
Coptic: we would advertise a special meet and greet when we had the banner up
Harsh: thank you. we will discuss in about 20 minutes.