Finance Board Meeting 3-31-09
Roll Call - everyone is here
Pre-Meeting discussion
0. need to email the organizations ( before the spring break)
0. Silva - we should tell organizations that we will get back to them within a week instead of saying on thursday.
New Business
Poli Sci Commons Brown Bag
0. It is once a month event where different professors talk to students about the major
0. this time the event will cover American/ racial politics
0. The event will be during free hour and 20 or so people will be attending
0. They are requesting food
0. Yasmin: How do u advertise?
0. list proc, fliers around campus
0. Silva- how many people showed up last time?
0. 17-20 people showed up last time
0. Harsh: Did u funded one last month? When is the event?
0. Yes, the event is on the 24th
0. discussion
0. Stefan: it seems like a monthly event now
0. Yasmin: 2 dollars and a quarter per student. She thinks that students have positive interactions with the professors
0. Vote: 4, 0 opposed, abstaining 1, none absent
UMBC Debate Club’s Parliamentary Debate Competition
0. The event is every weekend
0. it would be in college park ( so it would be cheaper for us)
0. Harsh: 2 people in each team
0. Catherine: How do you choose who go?
0. Anyone can go to the event
0. Silva: Are there any other fees beside the registration?
0. No
0. How important is the competition? it is really important because it is the qualifier for the nationals
0. Yasmin: would this be your biggest request for this year? Yes
0. Emily: have u tried fundraising for this event? we just got recognized
0. Discussion
0. Stefan: its pricey
0. Catherine: I think we should fund it
0. James: Since It is their only event, we should fund it
0. Yasmin: they travelled to UVA by themselves..i think its their first event..we have funded some other events like this..but they are not asking for transportation
0. 4 representative, 0 opposed, none absent
Game Developers Club’s DEC
0. 4th year doing the event
0. biggest event
0. get speakers from local game companies..sounds engineers, designers etc come in
0. need money to advertise the event, but they are advertising through facebook, Myumbc, and commonvision
0. have luncheon for the event because the speakers are volunteering there time to come
0. food, water bottles, name tags
0. food is mainly for the speakers
0. Emily: how many people are u expecting?
0. last year they had 200, so they are hoping to get more high school students come
0. Stephanie:Are u using the advertisement for both on and off-campus?
0. They will be emailing some high schools that he worked with last year
0. Yasmin: how many people is the food for?
0. Roughly 35-40
0. Yasmin: where did u get your food quote from?
0. Chartwells
0. Harsh: how many speakers are coming?
0. 6 speakers
0. Silva: Food is just for speakers?
0. yes
0. Harsh: Events is open to everyone right?
0. yes the event will be open to everyone
0. Yasmin: It is a great event, although food is a little bit pricey, but I still feel comfortable with the event as a whole
0. Catherine: can we cut down on the food?
0. cut food down to $250
0. total now is $460
0. 4, 0 opposed, 1 abstaining, none absent
Chess Club’s UMBC Championships
0. cannot vote on today because Finance Board haven’t open request for next semester
Chess Club’s World Open
0. total is actually $450 less
0. major tournament in philadelphia ( first week in july)
0. entrance fees are expensive
0. Stefan: are there more than six people going?
0. yes then we would split the money
0. Yasmin: Is there a limit on number of people u can take?
0. No
0. Yasmin: Is this a chess club could I join and go?
0. Anyone is be eligible to go
0. Silva: Where is this event held?
0. Philadelphia
0. Yasmin: what If we partially fund the event would people still go?
0. yes probably
0. James: I am not fan because its only six people and its over a summer, what would they bring back to the UMBC campus
0. Yasmin: wants to 2/3rd the cost of the hotel
0. yasmin: wants to vote on $430, nothing for entree fee, silva seconds
0. 3 rep, 1 oppose, 1 abstaining, none absent
Hindu Student Council’s Pittsburgh Temple Bus Trip
0. every year they take a trip down to the temple
0. first hindu temple of N.A. was built in Pittsburgh
0. it has never happened before
0. Stephanie: How many people expected?
0. 30-40 people expected
0. Catherine: Can anyone go to the trip? Will you be advertising?
0. Yes
0. Stephanie: How will you advertise?
0. facebook event, fliers in dorms
0. Yasmin: what are those $50 for tickets?
0. Not sure
0. Yasmin: where did u get the bus quote from?
0. We got the quote online
0. James: how long will u guys be staying in Pittsburgh?
0. It takes 4.5 hours to get there and back.
0. Silva: have they had other event this year?
0. yes Bhangra Night
0. James: it doesn’t seem to be that great
0. Silva: they don not have any other things planned for the trip
0. Stefan: why this temple?
0. Yasmin: I actually like it, I think we should partially fund it because it is really creative. I don’t want to fail it because I think a lot of people would benefit from it.
0. James: want to vote
0. Stefan second the vote
0. 3 opposed, abstaining 1, none
0. Yasmin: moved to fund the event partially $750, silva seconds
0. 2 rep, opposed 2, abstaining 1, none absent
0. it fails
Hindu Student Council’s Final Puja
0. pray to do wells on finals
0. happens every semester
0. Harsh: is it open to everyone?
0. Emily: where and when?
0. It would be a week before finals, resident hall or interfaith center
0. Yasmin: puja supplies? are there two types of plates?
0. yes
0. Silva: what kind of food?
0. We will be getting Indian food
0. Catherine: How many people are attending?
0. about 50 people
0. Yasmin: I don’t think it is a necessary event
0. Stefan: they haven’t had it in a while
0. Silva: If we are doing the other two, this one doesn’t seem that necessary
0. 0 rep, 4 opposed, abstaining one, none absent
Hindu Student Council’s Holi 2009
0. Hindu tradition which illustrates the beginning of spring where we go outside and throw color powder
0. Harsh: where would this event be?
0. Erikson field
0. powder would be couple hundred more...$200
0. Silva: If they snacks? would they need a table?
0. Harsh: I would be for cutting the snacks
0. cut to $100 for color
0. Harsh: $15 to make them buy the card board poster
0. 4 rep, oppose 0, 1 abstaining
Hindu Student Council’s Holi Hungama Formal Dinner
0. Food in the skylight room with performances in the background
0. Yasmin: where did u get your food quote from ?
0. Chartwells
0. Harsh: how many people will be attending? 120
0. Stephanie: can u reuse the decorations?
0. yes probably
0. Silva: what kind of food are u serving? probably indian food
0. food for $120 people, would cause about $2500
0. Yasmin: we might be able to use another caterer rather than using the chartwells
0. Yasmin: we should vote on everything but the food, we might be able to use any caterer for the skylight
0. James: likes the event, it sounds like a fair idea
0. Catherine: do like the event, but they are not asking for advertising.
0. James: they are expecting 120 people, they might be able to hit their goal without even the advertising
0. Harsh: advertising making it more open to the whole UMBC
0. Yasmin: wouldn’t feel comfortable voting not knowing about the advertisement situation
0. vote for it next time
Honors College Council ( Mirror Ball- GL expenditure)
0. It is an annual event where Honors college student and UMBC students to come together for a dance and food
0. 70 people showed up last year ( but 70 only signed in)
0. 120 people maximum expected.
0. Yasmin: social times
Bangla Club ( Boishaki Bang)
0. we were waiting to see if JHU is partially finding the event
0. there is no money coming from JHU
0. first year we began this tradition, but the location gets switched around.
0. JHU hosted the event last year
0. waiting to hear about food, but they are not getting any money from JHU
0. Silva: we had problem with the students coming through?
0. it is free for college park, JHU, and UMBC students
0. Silva: college park doesn’t fund food
0. Yasmin: there clubs fundraise for food and either way they made it free for students
0. they will be charging parents
0. The event will be in the UC, for about 450 students
0. this is the one of the big events Bangla club is doing this year
0. Silva: can we cut the food down?
0. Stefan: it is about less than $4 a person
0. total requested is $2827
0. James: how is this set up?
0. Yasmin: this is not the ballroom tables, there will be rectangular tables going on outside the ballroom
0. Yasmin: only thing we can cut down would be the misc
0. Stefan: everyone is ok with the food
0. Catherine: they said they wont be using common vision fliers off-campus
0. 4 rep, 0 opposed, 1 abstaining
MSA Islamic Awareness Week
0. they are doing ice cream for their event
0. James: should we just cut the advertisement, is everyone fine with cutting the advertisement?
0. Silva: banner would probably go up monday or tuesday
0. 4 rep, 0 opposed, none absent, 1 abstaining
Written Description
UMBC freedom alliance
0. game night
0. people who dress up in drag would get free pizza
0. $15 per hour or the game room
0. SGA is not funding for the pizza
0. 4 rep, 1 abstaining, none absent
0. Trany101
0. Yasmin: they asked money for spotlight but I explained to them that it is free
0. James: they are the most funded club
0. Yasmin: they have a pretty active membership
0. Yasmin: wouldn’t mind partiallly funding it because it might be beneficial to the campus
0. Yasmin: 150 would be the carryover
0. 4 rep, oppose none, 1 abstaining, none absent
0. freedom alliance drag show
0. 3 rep, 1 oppose, abstaining one, none absent
BUDGET
0. Yasmin: moved around some things in the budget
0. adding 10,000 GL expenditure
0. from 15,000 to 17,000 in the red
0. LG - might not even spend it
0. went through each organizations and found $25000 and she does not feel comfortable spending the whole amount.
0. right now we have spend $78, 000
0. we are definitely going to spent more than last year
0. James: what were the followups from fred in business?
0. went through organization to organization ( spent $ 78, 000)
0. 4 rep, 0 opposed, 1 abstaining
voting for the budget
4 rep, 0 opposed, 1 abstaining
Who’s contacting Who?
Stefan: HSC
Yasmin: formal dinner, freedom alliance
Emily: MSA, Bangla club
James: games dev. club, chess club
Catherine: poli sci
roll call: everyone is here that was here before.