SGA Finance Board
February 3, 2008
Call Order at 5:40PM
Roll Call : Everyone was present except Christine.
Introduction of everyone present for the meeting.
Present organizations were: Orthodox Christian Fellowship, UMBC Musical Theater Club, Ballroom Dance Club, UMBC Freedom Alliance, Black Student Union, Africana Council of Majors, UMBC Gospel Choir.
1st Agenda: Orthodox Christian Fellowship’s Orthodox Awareness Week.
Date of the Event: Feb 23- Feb 27, 2009
Place: Commons 331
Type of event: On-campus
Event Description: It is a week long discussion event, which will create an opportunity for students to participation a dialogue about abortion, environment, race, science, etc.
Sum Requested: 1500$
Reason: Transportation for the two speakers from Tennessee for this event.
Number of students expecting to attend: about 30
Other notes: This is the only and major event for the Orthodox Christian Fellowship and a lot of advertisement is going to be done though face book and UMBC spotlight. Guest speakers for this event have already been provided a place to stay the sum asked is only for transportation. Other local speaker will also be present for this event.
Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
2ND Agenda: The Drag Show 2009 from UMBC Freedom Alliance.
Date of the event: May 6th,
Time: 8:00pm
Place: UC Ballroom
Type of event: on campus
Event Description: a show that is open to all students, accessible to everyone, combining a cultural and educational experience.
Number of students expected to attend: 150-300 in the past, hope to get more this semester.
Sum of Money requested: 1921.00$
Advertizing Packaging: Commons vision postcard and tickets
Contract: An Alumni performer asking for 500.00$ only
Other notes: This is the 5th time that this event is happening. Amount of money requested is basic package and decorations are reusable for future events.
Comments:
-Reducing the funding requested for audio visual from 400.00$ to 250.00$
-Totally reducing the amount to 1771.00$
-A great annual event that obviously involves a great number of students.
-Marketing funding requested be reduced from 225.00$ to 150.00$
-Reducing one more time the total amount of money requested to 1696.00$
Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
3rd Agenda: Sankofa Night by Africana Studies Council of Majors.
Date of the event: Feb 21st , 2009
Time:
Place: UC Ballroom
Type of event: on campus
Event Description: A first and formal dinner event that would inviting all students and student organizations to attend. An event to highlight the Africana studies department that is a very small and low funded department. To show the many ways that students can help Africa. There will be songs and dance and performance by many organizations here on campus.
Students expected to attend: 200-300 students
Sum of Money requested: 5875.00$
Audio Visual package: intelligent lighting, sound package for performers and other music playing.
Decorations: Flags of countries reusable and accessible for any other organizations that need them, and table decorations.
Food: Catering of 10.00 $ per person and therefore 2500.00 along with serving service. Menu Contains Chicken with mushroom sauce, fish and vegetarian food.
Contracts: are requesting that celebrity to show up for this event for 1000.00$
Other notes: A very first event that attempts to make the Africana Studies acknowledged. The event will also mark black history month. The organization is just a beginning organization and therefore has no carryover money. If this event is to not be fully funded, the organization will resort to having a smaller event or seek for outside donations.
Comments:
-Removal of the 1000.00$ funding request.
-Reduction of the 2500.00$ requested for the food to 1500.00$ due to the type of menu and the amount of students predicted to attend this event.
-Reduction of the Audio Visual funding requested from 460.00$ to the basic sound and lighting system cost 250.00$.
- Reduction of the cost of flags and decoration because of unnecessary.
-Reduction of the total amount of money requested to 2865.00$
Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
4th Agenda: Latin Dance Night by Ballroom Dance Club.
Date of the event: April 4s, 2009
Time: 8:00pm-Midnight
Place: UC Ballroom
Type of event: on campus
Event Description: A dance floor open to all students, those who can or can not dance. It is a social event to get more students interested in joining the club. The club has over 100 students and would like to open this event to show what they have learnt and get new students to just see what it is like.
Number of students expected to be at the event: 250 students before expecting 600 this time.
Marketing : basic funding for streamers and decorations, plates and cups,
Advertizing: Banner at the main door, flyers and spotlight.
Other notes: It is the fourth annual Saturday night event.
Comments:
-the amount requested is a good and basic amount.
Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
5th Agenda: Spring Musical; PIPIN by UMBC Musical and Theater Club.
Date of the event: April 2nd, 3rd and 4th, 2009
Time: 8:00pm
Place: Sports Zone.
Type of event: on campus
Event Description: Biggest Musical Show of the spring going on for three consecutive nights. It has had a big draw towards students.
Royalties: is the funding of sum 1465.00$ requested for the required fee by the Music Theater international to perform the music.
Costumes and makeup: funding 300.00$ requested for reusable costumes for performers, paint and ornamentation.
Other notes:
Comments:
-Lighting system is the cheapest available.
-The amount of money requested for the commons vision advertisement is reasonable.
Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
6th Agenda: Great Blacks in Wax Museum Trip by Black Students Union.
Date of the event: Feb 21
Time: 9:00am to get together and 10:00am leaving.
Place: meeting is at Student Org Space.
Type of event: off campus trip
Event Description: A breakfast and discussion about great American black history at the student orgs. Space and a trip to the Museum from 10:00am to 1:00pm.
Number of students expected to be at the event: 40-44 students
Transportation: yellow cheese bus with maximum capacity of 44 students
Sum of money requested: 846.00$
Other notes: The event is thought to be really useful for students that not only want to go but want to participate in the discussion. The priority is given to students that register early. The amount requested is for basic transportation and museum ticket fee. The advertisement is through face book , flyers and at other black history events.
Comments:
- Great event, educational and important event. I think the dialogue is very important for students to discuss.
-the amount 150.00$ funding requested for the food thought to be a bit too much.
Motion:
-Motion to cut down the food fund to 35.00$ for the basic cost of doughnuts proposed by Yasmine
Motion seconded by Stephan.
-Motion to decrease the cost of the food and vote on lowering the total cost from 846.00$ to 731.00$ proposed by Yasmine
Motion seconded by Stephan.
Voting:
Number of representatives for this event : 4
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
7th Agenda: Brown Bag Lunch by Political Science Council of Majors.
Date of the event: Feb 18st , 2009
Time:
Place:
Type of event: on campus
Event description: A lunch and free and open discussion with students and their professors.
Sum of money requested: 60.00$ for Pizza cost for food.
Catherine: Lets not fund this.
(All in agreement)
Voting:
Number of representatives for this event : 3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
8th Agenda: UMBC TV’s Video Equipment
Sum of money requested: 600.00$
Reason for sum requested: To buy a video mixer that is going to help record and edit many cameras on one screen. It will enable recording to be faster and switch between cameras.
Other notes: It would help UMBC TV fundraise by selling DVDs and CDs. It will help record the election live and it would also benefit other organizations on their events.
Comments:
-the software to be available for future use at the UMBC TV locker.
Voting:
Number of present representatives for this event :3
Number of opposed members: 0
Number of abstaining members: 1
Number Absent members:1
APPROVED!
Meeting Ajourned at 7:32PM