5:32pm mtgcalled to order
present: yasmin,ashley,david,fouad,joy
minutes approved from last week
Womens Collective Pink Party
Joy: Tell us about the event
Its a benefit event, its going to be a kind of dance party in the ballroom, we have a
reservation already. We'll be takin donations at the dance itself. Its going to be a
fun time for students to have fun and donate to a great charity. Students will be able
to get involved. We wanted to find out how University financing and regulations work.
We also wanted to get students to give back to the University and take part in student
life.
David: Are you planning to charge?
No,
David: Are these numbers from scheduling?
yes
Joy: How many people are you expecting?
Well since this is the first time we're having this event, were not really sure but it
shouldnt be more than about 75.
Ashley: How are you planning to advertise for this event?
Well we want to use the commons package. We're going to rely on that and UMBC
spotlight,
facebook, etc.
Ashley: Are you going to use carryover for this event and donate all carryover to the
charity?
Well our president is more aware of the finances and she'll be here soon, shes running
a litle late because of the traffic.
Final Event Planning Meeting:
Joy: can you tell us about the event.
Well about a week before the event we're going to try and have some students who arent
that involved in the organization come in and help set up, etc. We want to make sure
everyone in our organization knows whats happening, and to find out how many of them
will be attending, etc.
Joy: How many people wil be at this meeting?
Probably 10, we're not sure yet though.
Thank You
Club Cheer
Titan Competition:
Joy: Can you tell us abou tthe event
Its on pier 6 in Baltimore, Its a competition, we went last year.
Ashley: Do you have to try out for this?
Well we have a club and a team. The club is open to everyone, the team has try outs
for
competitions. Everyone goes to the event but only the team participates and have to
pay
registration fees.
Ashley: How many people from the club are going and how many from the team?
Well one person from the club is not going. There are 15 people going, 14 are competing
and one isnt.
Fouad: Where did you get the bus quote from?
From UMBC transit.
Yasmin: Are you planning to use your own money?
Whatever we dont get from you we'll pay ourselves, we wont be able to pay the buses
because we dont have that much but the registration we can pay.
Fouad: How are you advertising for this?
Fliers, newspapers, facebook.
Joy: How much is the registration fee per person?
Its $35 per person.
Thank You
Voting:
Womens Collective Final Even Planning Meeting:
For:4
Opposed:0
Passes
Pink Party:
For:4
Opposed:0
Passes
Club Cheer Titan Comp:(Only bus)
For: 4
Opposed:0
Passes
Alpha Phi Omega Tabling
We're asking for money for tables so we can sit out on main street and talk to people,
get our name out there, try to recruit ppl, etc.
Go Club Go Tournament
Joy: can you tell us aobut the event?
WE're requesting money for our Spring tournament which is coming up in April. We have
about 100 ppl coming, a lot of which are from UMBC, and many from the American GO
Association. Anyone whos a student at UMBC can come and participate, no experience is
needed. Non students have to pay to participate. We got some money from another
foundation
and we're using that as prize money. We're using this as a qualifier for a bigger
tournament in China.
David: Are you using some of your carryover funds for this?
Yes we probably will.
Ashley: Are you goint ot be reusing the banner every year?
Yes, whenever theres a uMBC go Club meeting we'll use the banner again. Its just a
general
club banner.
Thank You
Voing on Go Tournament:
For: 4
Opposed:0
Passes
Voing on Tabling:
For:4
Opposed:0
Passes
MUN National Model UN
Joy: Tell us abouut this event
Its a conference we've participated in for the past few years. We've started winning
awards at this conference, we're ona 3 yr winning streak. Theres about 28 people
from UMBC
going there. Its a pretty big deal.
Joy: How much are hotel rooms?
Well we're putting 4 ppl to a hotel room which is the max allowed, we have 6 hotel
rooms,
hotels in new york are pretty expensive so we're trying our best to cut down
expenses as
much as possible.In the past you've covered delegate fees and thats a big chunk so that
would be great. IF you could cover that we would be extremely happy and if you cover
some transportation we'd be ecstatic. Our program is bringing a lot of recognitition
to UMBC and we're doing well. We do fundraise a lot but its sometimes not possible
to fundraise the amount we need. We're tryin to build an alumni base but we stil need
some help from you.
Yasmin: How many nights is the hotel for?
Its for 4 nights, the conference is meant to be 5 nights but we're leaving the day the
conference ends to cut costs.
Joy: The delegate fees are per person/
yes its a $125 per person. It covers hotel services, tags etc.
Joy: HOw much is the hotel per night?
ITs $209 per night, and its the hotel for the conference.
Thank You
HIndu Studens Council
Raascals Performance:
Joy: tell us about the event
Well theyre a team from UMBC that performs around the state, theyve been invited to
perform
and we just want to give them money for transportation.
Yasmin: Is it a UMBC group performing at UMBC?
no theyre going to be performing at Penn state.
Joy: What are the costumes for?
Well theyre the traditional indian costumes and theyre renting them
Joy: How many people in the group?
16 people.
David: Transportation is $20 per person?
IM assuming thats gas, i think theyre taking their own cars, the person whos directly
involved in this is coming he'll have a better idea.
Yasmin: SO this is a compettion?
Yea its a competition they got invited to at PEnn State, anyone can join, but as of now
its set for this competition, but its open to anyone to join. Theyve already spent a
considerable amount of their own money tey just need a little bit of extra help.
FASA Pisahan:
Joy: tell us about the event.
Its our annual filipino culture show every year. We have cultural performances, etc
such
as singing, dancing, martial arts, etc. We have it every year.
David: Are these numbers from he scheduling office?
All the numbers are from last year so theyre pretty accurate.
David: Hav eyou had a safe meeting yet?
WEll we've met with scheduling, but not the safe committee.
Joy: Do you hav a room reserved?
Yes its in the UC, we're gettig a food waiver.
Joy: We'll probably table this to give you time to meet the safe committee and then you
can come back with better numbers.
Ashley: Are you oging to be reusing the costumes and props?
We'll be reusing them every year, last year the costumes werent accurate, last year
someone
from the filipino embassy came and they werent happy with the costumes so we're
trying to
rebuild our costume stock.
Thank You
MUN Voting on ($4800 for travel, delegate fees)
For: 4
Opposed:0
Passes
HSC's Raascals Performance:
For:0
Opposed:4
Fails
FASA tabled
Black Artists Society:
Book of Poetry:
Joy: Tell us about the event.
We had people submit their poems to us and we're going to create a book out of
everyone's
original poetry. We want to get them printed and sold to the campus, etc.
Ashley: So anyone could submit poems?
Yes, it wasnt based on how good the poem was or anything like that, but it was just
basic
expression. Anyone on campus could submit.
Ashley: Did you advertise for this?
Yes we did. We just had a question, the only reason we wanted to sell back was so
that we
could obtain our own budget. How would you suggest we obtain our own budget without
charging
our own students?
David: Well if you wanted to use your own carryover then you could charge students
all you
want but if SGA funds you then we dont want to see students charged since they already
pay the student activity fee.
Joy: So would you want the money from us and not charge students?
David: You can always come back to us after speaking to your organization.
Tabled
Organization Representation:
Joy: Can you tell us about this
It would be a banner stand that we would use everytime we'd have an event.
Basically we'd
use it to advertise for our events, organization, etc. We were going to speak to
Common
Vision about actually putting the banner up.
Joy: Where did you get the quote from?
We got it from the internet.
Madden and Spades Tournamen:
Joy: Can you ell us about the event.
Its happening this sunday, its to help bring UMBC students together, We're going to
have
a madden tournament and a spades tournament. Theres a tv in the Patapsco basement
which
we'll use for the Madden tournament. The people entering the madden tournament are
charged
$3 per person, and people int he spades tournament are charged $5 per person.
Admission
is free for food, watching, etc, and participating in the tournament is optional in
which
case you have to pay.
Comic Book Series:
Joy: Can you tell us about this.
We're trying to print a comic book series, on our website we're goign to have the comic
book, we're just trying to get publicity for our art, drawings, etc. We're not
trying to
make a profit or anything, we're just trying ot get our names ou there. WE want to try
and get these comic books printed whenever we want to put a book out.
Joy: Do you pass these out?
Yes.
David: So you wont be charging for these?
Right, we'll be passing them out for free.
Thank You
Ballroom Dancicng Latin Dance Night:
Joy: Tell us about the event.
We did this in the fall and it was extremely successful, we had about 150 people.
We're tryign to do the same thing this Thursday. This is going to be an open floor
event to everyone, we're trying to bring this to the campus to get people involved.
Its an hour long dance lesson and then an open floor. We want beginners to come and
learn
to dance from our experienced dancers.
Joy: What time is this?
Its at 8pm.
Yasmin: Did you advertise for this?
Yes, we've been advertising through list procs, fliers, etc.
Thank You
Intervarsity Conference:
Joy: Can you tell us about this.
Its a conference/camp in Pennsylvania. ITs a chance to hang out with people from UMBC
and other colleges in the area.
Ashley: Can people not in intervarsity go?
Yes, we're encouraging people from outside the intervarsity to come.
David: What wil you do if more than 20 ppl sign up.
Theyll have to pay.
David: Would it be possible to spread the costs out over everyon who goes?
Yes
Thank you
College Democrats:
Joy: Tell us about the event.
The event is a political career internship fair. We're working with the baltimore
county
young democrats. We're trying to work withh the Shriver center and career center.
WE're
hoping to get 200-300 people. WE're goin to be advertising a lot on campus. Its going
to be an informative event more than a job offer event. We're going to try to bring
in some local politicians, etc to come and speak to students. We're trying to get the
governor to show up.
Yasmin: How many people do you expect?
It often varies depending on the politician, so we're not really sure.
Black Artists Society:
Voting on Organization Representation:
For:4
Opposed:0
Passes
Voting on Madden and Spades Tournament:
For: 4
Opposed:0
Passes
Comic Book Series:
For: 4
Opposed:0
Passes
Ballroom Latin Dance Night:
For: 4
Opposed:0
Passes
Intervarsity Conference:
For:4
Opposed:0
Passes
College Democrats Career Fair/Meet and Greet
For: 4
Opposed:0
Passes
Roll Call: Yasmin, Fouad, David, Joy, Ashley
Meeting adjourned 7:36pm