5:31pm meeting called to order
Present: Fouad, Yasmin, David, Joy, Ashley, Christine
Minutes from last 2 weeks approved.
Senate Event in Patapsco, Chesapeake, Potomac and Harbor:
Initiative to make SGA visible in housing. Will tell people in residence halls
about SGA events, etc
Here to solicit Finance Board's support. Advertising will begin next week.
Messages sent out to CAB's.
Budgetary Policy:
SGA Advisor: The legislation for the new budgetary policy appears to be good. Only a
few problems with naming
and wording will be easily solved and the legislation looks good to be passed.
Persian Student Association:
Joy: Tell us aobut your event?
Its a show and dinner to celebrate the Persian new year. Most of the performances
are done by our members. It is
to get more people aware of the cultural implications show up. We had about 320 ppl
show up last time from DC, Virginia
and Towson.
Joy: Do you expect the same number this year?
WE expect about 300.
David: Housekeeping and clean up appear to be the same thing.
Those are actually two separate charges. We've met with OSL but we havent met with
the Safe Committee yet.
Sodexho is going to provide our food. Sodexho is going to the deal with an outside
company. The last time
Sodexho did the food they didnt give us the breakdown of the charges but just
handled all the costs according
to our budget. We dont know how much it will cost but we expect it to be about
$2500. We expected less people
last year so we ran out of food but this year we're planning to have more and we're
gettin a discount from the
restaurant.
David: It may make sense for you guys to come back next week when you have exact
numbers and you've met with the safe
committee.
Ok.
Joy: Are you charging admission?
Its free for UMBC students but for outside we may or may not charge depending on how
much money we get.
David: You're allowed to charge outside people as much as you want.
Joy: What are the outfit costs?
We wanted to buy outfits and a sepaarate generic banner that we could use every year
rather than keep asking
for those costs.
PSA: Can we get part of the budget approved so we can get moving with the event?
David: What parts are you sure about?
PSA: we have the room reservation, the advertising, and most of the rest. We're
only waiting for the food costs.Our
security costs are a little higher after we met with Denise. Our myUMBC spotlight
was $50.
SGA bbbAdvisor: Spotlight is free.
PSA; Ok then we can take that off.
Yasmin: If we passed this next week what would be the problem?
PSA: Well we've already started making some payments and we dont have that much
money.
David: I think we can give you the advertising and that stuff but the food I think
we should wait till you meet with
them.
Christine: What time are you guys having this?
Its a saturday at 6:30pm. We have to be out of the room by 2am.
Thank You
SEA Camping:
Fouad: How many people are attending this event?
about 15.
Joy: Can you tell us about the event?
Every semester we go camping. Last year we went to Kentucky. Its a 4 day trip, we
go hiking, camp out there, etc.
David: transportation, is that gas cost?
yes, its 500 miles for 3 cars.
Yasmin: How are you deciding who gets to go?
If theres going to be more than 15 people theyll have to pay, but we're trying to
make sure no one has to pay.
Its going to be first come first serve but its open to anyone.
David: Are you charging students?
Not if we get the full amount?
David: are you going to ask for funding for other events?
No this is probably the main one.
Thank you
GES Com:
Joy: Can you tell us about the event?
Its a trip to the Science center.
David: You have admimssion for 10 students, if more students come how will you work
that out?
We'll just split whatever u give us and then get everyone to pay the balance.
Fouad: How will people find out about this event.
We're going to put it up on various list procs. WE're gonna put up some posters and
make some fliers. We're trying to
connect with SEA's facebook group also.
Thank You
Bus Trip:
David: Its $3000 for the buses for 2 days to Binghamton.
Voting on bus trip:
For: 5
Opposed:0
Passes
Hindu Students Council:
Joy: Can you tell us about your event?
We wanted to do a cultural talent show. We also wanted to do a big enough event so
that students recognize that we arent just
a religious organization. People are going to dance, sing or play instruments. It
will be culturally themed.
David: Have you been to a safe meeting yet
We're schedule for Friday next week.
David: Have you seen scheduling yet?
yes we have, these numbers are from them. The common vision cost is advertising.
Joy: How many people are you expecting?
We're planning to maximize the ballroom at about 400. This is the first time we're
doing this event, so we're not as sure
about attendance yet. We want to project this as a family event so we'd like the
families to come out.
Christine: Are there going to be tryouts?
Well not really try outs but we're trying to keep the content as cultural and
appropriate as possible.
David: This event is free for all UMBC students?
yes
Social Dinner:
Joy: Can you tell us about that?
WE try to do this social dinner every year to get the community involved. We're
working with food services to get food for
the skylight lounge for a formal dinner. We're going to try and get the max
capacity of the sky light lounge of 150. Its available to all UMBC students and open
only to UMBC students.
The time for Holi Hungama is starting at 6pm till 9:15pm.
Thank You
Chinese Student Association:
Lion Dance Troupe:
Joy: Can you tell us about that?
Its going to be a lion dance cultural performance. The total cost is about $300 but
we were going to request $150
from you and pay the rest through our carryover.
Thank You
Asian Student Connection:
Joy: can you tell us about the event.
Setup is just setting up the tables, etc. Audio visual is the cost for lighting,
concert and the stage stuff. Food costs
are actually abut $2400 but we only put $1400 because we're using our alumni
connections to pay for some of that. We
dont need the police but the security cost is for student marshalls. We're getting
fliers and postcards for marketing.
We're going to use facebook, etc to advertise.
David: You've got these figures from scheduling?
Yes
David: have you had a safe meeting yet?
Yes.
Joy: How many people are you expecting?
300
David: Are you charging students?
No, but we're charging non students.
Thank You
Deliberations:
SEA:
Joy: How do people feel about the camping trip?
Ashley: I think its a good idea, it seems like a good price for how far theyre going
and it seems like itll be something
that promotes their club.
Voting:
For: 5
Opposed:0
Passes
GES COM:
Voting:
For: 5
Opposed:0
Passes
HSC:
Holi Hungama:
voing on $1410 after removing $300 for DJ:
For: 5
Opposed:0
Passes
Social Dinner:
For: 5
Opposed:0
Passes
Chinese Student Association:
For: 5
Opposed:0
Passes
Asian Student Connection:
For: 5
Opposed:0
Passes
Present: Same
6:45pm meeting adjourned