Student Government Association

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
828
Roll Call (absent)
Ozell
Joy
Stan
Randy

Approval of Minutes

New Business
A. HL123-0607 – Penalty for Sigma Alpha Epsilon for Misleading the SGA
Lamya: we don’t want them to reserve space until they fill the forms.
For: 5 Opposed: 0 Abstain: 1

B. HL124-0607 – Additional Allocation for Annual Session Registration
Ross: the Maryland student legislation wants to attend the Annapolis.
Mike: what are the Maryland student legislation?
Ross: a mock trial like organization.
For: 5 Opposed: 0 Abstain: 1

C. HL125-0607 – Additional Allocation for Genesis Toastmasters
Nayana: they are having a speech contest and expecting 40 people, money is for food and equipment.
For: 5 Opposed: 0 Abstain: 1

D. HL126-0607 – Additional Allocation for Registration Costs
Nayana: add 4 more people to the registration cost.
Liz: so ten people have been give money.
For: 4 Opposed: 1 Abstain: 1

E. HL127-0607 – Additional Allocation for Awards Show Fundraiser for amfAR
Nayana: they are holding it in sport zone, expecting sell out.
Ross: why is it called amfAR
Nayana: a charity the money is going to it
For: 5 Opposed: 0 Abstain: 1

F. HL128-0607 – ISCOM End of Semester Meeting
Nayana: they are asking chicken.
Ross: when and where?
For: 5 Opposed: 0 Abstain: 1

G. HL129-0607 – Additional Allocation for Rain Garden
Nayana: from SEA,
Mike: is it going to on campus?
Nayana: they didn’t give much info
TABLED

H. HL130-0607 – Additional Allocation for Registration Fee
Nayana: registration fee for the mock trial team.
Mike: Is this the group that is class
Nayana: well technically anyone can come and they meet outside class.
Ross: personally I am not okay with this. Their first election is in the first class and is not advertised.
Nayana: you have to be in the first class to be in the election. Do you have to be in the class to be elected?
Ross: I don’t know. Even if they did, people don’t show up, they don’t put anything out to tell anyone to show up
Mike: are people in the class getting credit?
Ross: yes.
Lamya: this has not come up earlier?
Ross: personally I am not for funding them
Mike: why is the class not able to get funding from the department?
Nayana: the budget cuts.
Liz: it the model UN is a class?
Ross: model UN is a class. But there was an organization, where mock trial just became a class.
Christine: you can’t go to conferences if you are not in the class.
For: 1 Opposed: 4 Abstain: 1

I. HL131-0607 – Additional Allocation for Arabian Nights
Nayana: additional allocation for Arab student union.
Ross: when and where?
Nayana: flat Tuesday I think.
Ross: their first Additional Allocation?
Nayana: yes.
Ross: will they be charging?
Nayana: I think they are but I don’t know how much
Mike: Are they targeting off campus and on?
Nayana: they expect both.
For: 5 Opposed: 0 Abstain: 1

J. JL20-0607 – Changes to the SGA Budgetary Policy
Ross: I would like to table it.
TABLE 5/0/1
David: can you highlight the big changes?
Ross: the fiscal year
Nayana: this there original, I will email the revised one.

Committee Reports
Ross: basically we meet with SAE this week and I will email them on what they need to do.
Mike: the restriction of reserving space is not meant to be long term
Nayana: we passed legislation, so they can reserve space until they file the paper work.

Nayana: we saw the last of the Additional Allocation for this year

Ex-Officio Reports
David: the election.

General Discussions
Mike: there will be a forum at the retriever
Nayana: SGA members should not get to heavily involved. Carrie requested people on the committee that will talk to the retriever editor, should not go. And you should not joke about cutting the retrievers funding.
Ross: personally as a represent of organization, I believe it is my duty to go.
Mike: given the method this particular discussion came about, so be careful.
David: the people who has grievance, have the right to have grievance but changing the retriever will not going to help.
Liz: the best way, to think about this
Nayana: it is not an issue about good and bad thing it is about the wrong things.
David: I see the people in the retriever writing just to make themselves that
Nayana: what is the way to solve they understaffed and freedom of speech.
David: the people
Ross: I am worried that they are not interested in things that are happening on-campus. Where can we come in and say
David: then there is the idea of starting a new newspaper.
Christine: has this been going on for a while?
David: the amount of information that goes through the sga.
Nayana: the newsletter
Layma: at the very least
Mike: we will go to the mean
Liz: I think a publication is a good idea.
Ross: we are the people that know that. We know what is happening. If there is a forum.

Announcement

Nayana: in regards to welcome week, Steve proposed to give laptop to admission during the summer so they can do student registration in the skylight lounge. I would not like our new students to do this in the basement.
Liz: can there be two places.
Ross:

Mike: open recital are coming up, may 9 and may 2.

Roll Call (absent)
Ozell
Joy
Stan
Randy

Adjournment
914
Pass the Gavel

The following are meeting minutes from the Senate meeting. The Senate meets every Monday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the Senate, Steve Gilmore, in advance so you can be added to the agenda.
Senate Meeting Minutes, 4/30/2007Senate Meeting Minutes, 4/30/2007
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5:32 – Terrance, Mike, Adrienne, Elani, Danielle not here.

-Last weeks minutes approved.

-Enter Mike and Danielle.

-JL 21-0607
• GPS units – Originally $100,000 now $45,000
• Will be at all bus stops.
• Programs designed by students.

• Can be linked from myUMBC, umbc.edu, etc. Access is everywhere.
• Students have complained that sometimes buses don’t run on time.
• Centralized announcements capability too. Can also advertise for major student events.
• Year to year maintenance done by Transportation Department (the only money SGA will have to put down)
• LCD screen will be safe
• Jay asked if corporation would allow us to be able to notify students through text messaging, etc.
• Umbc getting program so that colltown can get so that Maryland as a whole can get – first step in long process. When it’s unified will become a lot better.
• 20,000 a year for transit department to keep system running. Transit has a 5 year contract, so money will be there.
• Initial proposal was 40k and then 15 a year. Went up to 43 initial then 20 a year. Joe wanted us to cover initial cost of installation and half of first year (53k). SGA couldn’t do that, especially when there are other sources of funding. 45k will guarantee it happens – higher initial and yearly cost.
• Once it gets going, no way admin will let die.

Stanley Pierce here today, house rep.: some times buses come 10 minutes early, sometimes 10 minutes late… no one knows where it is. Lots of people don’t trust the bus system.

Should we be coming to the rescue of the transportation department because they don’t have enough money for it? Will students suffer because of this program? Is the SGA ready to spend $45,000 this quickly?

Alex: everything can fall under a different organization – it is our job to push for something that we think could help students, whether it means we put some of our money towards it or not. Resurrect some attention to the UMBC Transit system. Could become a good resource rather than just a resource that’s there.

Thaddeus: biggest use – freshman getting cars from satellite.

Although the formal dance was great, it only affected at most 500 people. This could affect a lot more people.
About $3.50 being spent on everyone on campus.

Phil: should probably wait a week – write down a reason why shouldn’t fund. When we have a good list, make a counter argument to all those.

TABLED!!

Wednesday 8 o’clock for Town Hall.
Saturday May 12 Mama’s Boys.

6:08

The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.

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Call to Order
828
Roll Call (absent)
liz
Approval of Minutes

New Business
A. HL132-0607 – Additional Allocation for 1st meeting in Fall 2007
Nayana: is for a recruitment event for TSA
Mike: is this organization aware that w
For: 8 Opposed:0 Abstain: 1

B. HL133-0607 – Additional Allocation for Social Events
Mike: what is a outing gathering event?
Nayana: a recruitment event.
Carrie: what kind of things are they doing?
TABLED
For: Opposed: Abstain:

C. HL134-0607 – Additional Allocation for 1st meeting in Fall 2007
Nayana: for recruitment event American Institute of chemical engineers.
For: 8 Opposed: 0 Abstain: 1

D. HL135-0607 – Additional Allocation for Networking Forum Dinner.
Nayana: networking forum dinner by the American Institute of Chemical Enginneer.
For: 8 Opposed:0 Abstain: 1

E. HL136-0607 – Additional Allocation for Annual GES Dept. BBQ
Nayana:
Carrie: is there a reason why it is called a DEPT. bbq? I think we should ask that the organization should remove dept from there name.
David:
Ross: consider that there was not a GES
Table

F. HL137-0607 – Additional Allocation for Sustainable Future Dinner
Nayana: Additional Allocation for Sustainable Future Dinner by Campus Climate Initiative
Ross: how is sodexho going to fund a future dinner?
Carrie: how do we know if not an invite is only?
TABLE

G. HL138-0607 – Additional Allocation for Involvement Fest
Nayana: Additional Allocation for the Korean Campus Ministry.
For: 8 Opposed: 0 Abstain: 1

H. HL139-0607 – Additional Allocation For chess club
Nayana: AA for the Chess club for a tournament.
For: 8 Opposed: 0 Abstain: 1

I. HL140-0607 – Additional Allocation for Administration
Nayana: IEEE (instate) asking for paper marker and solder iron.
David: is it an event or administrative cost?
Nayana: administrative cost.

For: 7 Opposed:0 Abstain:1

J. HL141-0607 – Additional Allocation for IGVC Robot
Nayana: building a new robots because they need a new one
Ozell:
Ross: I don’t know what it will take to get a resource like that.
Layma: we except the organization
Carrie: I think it is a good point to get other organization to fundraise
Mike: that is one of the smaller projects I want to do
For: 7 Opposed: 0 Abstain: 1

K. HL142-0607 – Additional Allocation for Social
Nayana: on September 18, a recruitment event.
For :7 Opposed: 0 Abstain:1

L. HL143-0607 – Additional Allocation for 1st meeting in Fall 2007
Nayana: Additional Allocation for biocom recruitment activity.
Mike:
For: 6 Opposed: 1 Abstain: 1

M. HL144-0607 – Additional Allocation for Involvement Fest Fall 2007
Nayana: Additional Allocation for BioCom involment fest
Ross: what are they extracting?
Nayana: Strawberries
For: 7 Opposed: 0 Abstain: 1

N. HL145-0607 – Additional Allocation for US Go Congress
Nayana: giving money to registration and campsite housing for 8 people.
James: what is something important to show they try.
Mike: how far?
Nayana: Pennsylvania
For: 7 Opposed: 0 Abstain: 1

O. HL146-0607 – Additional Allocation for Go
Nayana: they want new boards and stones
For: 7 Opposed: 0 Abstain: 1

P. HL147-0607- Additional Allocation for welcome back Pizza Party
Nayana: by the Migrane Help Club.
Ross: is it a month long event?
Nayana: no
Mike: how has there current recruitment
Stan: I went to first meeting and had 20 people
For: 7 Opposed: 0 Abstain: 1
Q. HL148-0607 – Additional Allocation for Welcome BBQ
Ross: where are they renting the BBQ from?
Nayana: University
For: 7 Opposed: 0 Abstain: 1

R. HL149-0607 – Additional Allocation for Ajooba
Ross: what are the road signs?
Mike: are there tickets for on campus and off campus?
Nayana: the same
For: 7 Opposed: 0 Abstain:1

S. HL150-0607 – Additional allocation for Quizbowl Team;s September Tournament
Mike: how many are going?
James: I thought it was 12 and if they wanted more they would split the cost.
Mike: what is quiz bowl?
Ross: it is academic.
For: 7 Opposed:0 Abstain: 1

T. HL151-0607- Additional Allocation for Kinetic Sculture Club’s Team Building Workshop
Ross: basically they would
For: 7 Opposed: 0 Abstain: 1

U. HL152-0607 – Kinetic Sculpture Club’s recruitment
Nayana: recruitment
For: 7 Opposed: 0 Abstain:1

V. HL153-0607 – Kinetic Sculpture Club’s Fundraiser
Mike: has the race happened?
Ross: Saturday
Nayana: what is charcoal for?
Ross:
For: 7 Opposed: 0 Abstain: 1

W. HL154-0607 – Additional allocation for Perfected Praise Liturgical Dance Ministry’s praise Garments
Mike: didn’t they ask for it before?
Nayana: yeah we didn’t give them. These are praise garments for the new members.
Mike: what is a praise garment?
Christine: it is like a shirt and pants.
For: 7 Opposed: 0 Abstain: 1

X. HL155-0607 –Additional Allocation for Yoga and Meditation Society
Rep: basically it is have a food distribution of vegetarian food distribution. Next semester. The main thing we are trying to achieve is that good food can be obtained with out the harm of animals. We also want to have guest speakers, the cost of the speakers is the travel cost.
Joy: when it is taking place?
Rep: September 9 thru
Phil: how is this representing the mission statement of the Yoga and Meditation Society.
Rep:
Randy:
Rep: it is basically a discussion going on thru the speaker.
David: the purpose of giving out the food, what else will be given
Rep:
Joy: how many books?
Rep: it will be enough.
Mike: I was confused how it was related to yoga.
James: I think it would be a better reason is yoga is lifestyle.
Carrie: it is hard for us to dictate what a
James: honorarium was fitting because it is what its organizations do.
Ross: 6800 dollars. Let give them one day and the guest speaker like James was saying.
Mike:
Nayana: it is there way of promoting their group.
David: SGA
James: I have to disagree with ross about the book because they are handing out promotional material.
Carrie: books are great but expensive. They could get hundreds of fliers.
James: I cant know this for
Ross: I have been against the book thing because of the give away books.
Mike: I think it is more effective to get people to join the organization.
Nayana: anyone for me friendly amend this
For: 7 Opposed: 0 Abstain: 1
Y: JL20-0607 – Changes to the Budgetary Policy
Phil: so with the new structure of the sga, with the new format of the budget procedure, it was necessary to revise the budget policy to fit the new sga.
Joy: has this gone thru the senate
Nayana: yes
Ozell: what about issues dealing with student life.
Phil: it is covered with the
Mike: this document doesn’t have it the major changes like sports clubs
Phil: that is covered in the stautes and it is more like
7/0/2
Committee Reports
Nayana: committee

Ex-Officio Reports
Carrie: if you graduating , stress free zone we need people
Nayana: do we know what food we are going for inauguration.

James: this week was the fee forum, it was successful and

Steve: a couple days ago I had a meeting about the SGAs role in Orientation. The other, I will also be bring up legislation to changing the by-laws
David: survey

General Discussions
A. New York Times
Mike: is it true having the New York Time as our newspaper is benefits.
Nayana: we need to
Mike: the benfits I was told was the access code to the archive.
David: so it would like
Ozell:
Mike: so if the people th
Nayana: I remember talking to Dr Fay, that if I
Carrie: the VP of Student Affair can not tell us what to do with the SGA money.
Nayana: I think the attent is that we don’t go behind his back.
James: I hear
Ross: will there be workshops on how to make better newspaper.
Mike: if NYT will work with other organization.
Ross: how exactly does that happen?
Mike:
David: _problaby helped
Lamya: if you what to know the purpose
David: the experience that the SGA as a whole is more and more organization to
Mike: it is also a good thing to bring to Dr. Fay.
Nayana: what I meant was we have to be respectively to him

B. TRW
Nayana: a few sga members went to talk with Patty. The facebook group,
James: there was a facebook group about the SEB president.
Ross: I haven’t been informed since the last meeting.
Nayana: basically what we did was we did divide between
Mike: I will do, one of the way it was describe it is not a bloged.
Nayana: the reason we are gathering all this is we will give it to the Patty who will give it to the TRW advisor
James: they frequently say they don’t get enough money and staff.
Ross: you know we have been having these discussions for a long time. A chartered organization is different from the newspaper by students. Am I say I want to write up legislation to get them uncharted then yes but it
Nyana; Patty said that you wont listen to what
James: I think I have a little trouble about the good and bad articles, but the facts being wrong is easy
Mike: the good and bad articles is to get a balance.
James: something I think is good to do is, contact other campus and see what they do.
Ross: my thing as a charter organization, they never want to change the music they play. And we come in and tell them what to do. they would be no, but they would accommodate with the SGA.
Nayana: they choose what to do and what articles they cover.
Mike: there are a lot of events
Ross: if you read the facebook comments they say nothing goes on in UMBC but stuff does happen.
James:
Nayana: there was something else that was that they never get their fact right.
Carrie: they don’t seem like they don’t seem to have any standards
James: the “we don’t have enough writers” because the articles
Mike: they would be better off
Carries: Boston College has three newspapers and they are not that long
Nayana:
David: they probably sell there ads
James: we cut off seven thousand dollars in seven minutes.
Carries: they get more money in the salary then the SGA and SEB.
Nayana: I think the salaries are under our budgets
Carrie: yeah there
David: there are big things that could be do__.if we want a better newspaper, then the solution is either getting a new newspaper
Nayana: we are putting the ball in their court
Carrie: david is right, we should start another newspaper. Watching how the another newspaper.
Nayana: I was talking to Tabassum about compiling the weekly reports
Carries: things like who knows about, who knows better about stuff then the SGA, there is a lot of things that we could do to put that info out there.

C.
David: first of all the changes in the student life committee, like the five member rule and enforcing it. So I took a shot at rewriting the SGA policy shared it with other and just to see the mistakes and I want to send that out to you. So you can approve it.

Announcement
Ozell: hope you got your tickets to the dance

Christine: the hazing thing went well.

Ross: the Honors college council finally changed there constitutions, really what they want is to have them overlapping like a Venn diagram
Nayana: how does that work?
Ross: the department

Christine: there will be a stress relief

Roll Call (absent)
Liz
Joy

Adjournment
1044
Pass the Gavel

The following are meeting minutes from the Senate meeting. The Senate meets every Monday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the Senate, Steve Gilmore, in advance so you can be added to the agenda.

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May 14, 2007
5:33
minutes approved

week in review
Adrienne
Cruise was a success!

Thaddeus
IT steering committee: awful software system we’re moving towards. Proposal for renovation of classrooms sits in Art Johnson’s office. Trying to find funding for that. Computer replacement initiative – to use Vista. Thaddeus brought up GPS thing – concern for near future, campus battling for satellite phones. Thaddeus is going to get one of these this summer, apparently.

Danielle
Town hall failure because of lack of advertising. Good idea, and maybe next year’s senate can work on for next year.

Steve and Thaddeus
Commons advisory meeting – noise in student orgs, especially clubs and orgs (dance teams, etc kicking people out). Trying to address concern because space isn’t reservable.
Space intended for student orgs meeting in that space. Obviously lots of students use it who aren’t, but they aren’t preventing students who are in student orgs from using that space.

-

GPS legislation JL21-0607
GPS could be up and functioning this fall if it is passed today.
They provide website with interpretation of data – any student could go to website which would show where buses are on map that updates constantly. Along with that picture, they give us back end information so if students wanted to create notification system or whatever, we have access to do that. Educational opportunity for programmers / IS people
Displays by entrances of Commons not being used next fall – but will be getting LCD in commuter lounge; going to do flyers at bus stops, Commons and maybe get a banner just to let people know of the program. Commons front desk will link it on all of it’s laptops. Newspaper ad, newspaper article ,OCSS, transit site.
New students will be notified by Steve (OPA).
Signs where you get your parking permit maybe.
Maybe in the packet of information that new students get.
Word of mouth and actually having people use it.

In favor: 9
Opposed: 0
Abstain: 1

New Business
JL22-0607 Changes to the SGA Student Org Policy
SOP response to student orgs doing things we didn’t want them to and the SGA not being able to do anything about it. It outlines improper behavior of student behavior and ways to punish.
Debt, judicial action, minimum number of members, etc..
Lots of changes have to do with the reorganization of the SGA.
Specific section for Greek organizations.
Not really as rough as “you don’t have 5 members, you’re not a group anymore.” More like, “you don’t have 5 members? We’re concerned.”

In favor: 5
Opposed: 3
Abstain: 2

Moratorium on Greek life was in place because there was only a part time Greek advisor. Also, policy for dealing with expansion was written recently too.
As of now, time for derecognizing is… forever.
This policy just says that if group isn’t turning in form with 5 members every year, SGA has power to look into the matter deeper.
5 = 4 officers and 1 member
5 member rule isn’t an issue right now, because it’s already been voted on and is in place. What people aren’t seeing here is that the House won’t exist as it does now and this will be a policy to deal with that change; rules aren’t really changing.
This isn’t a weapon against student organization. When that happens, there’s always a dialogue between group and SGA/OSL. Can’t see 4 members immediately meaning the group can’t be a group anymore. Will mean that SGA will try to work with student org to try to get student org more members.

Adrienne concerned with 5 member rule – doesn’t seem to take into account the process that every organization uses to get new members.
Greeks are almost literally exempted from this rule. Issues go through Greek Life advisor specifically.
If you’re a non-Greek organization, must have 4 officers and a member; not recent, has been that way for years. Not something to just get rid of people. Without this document, new members wouldn’t have any power since this document names those new people as power holders. Meanwhile House would, but since the House doesn’t exist… yeah, there’s a problem there.
Final decisions are made by OSL staff anyways.

Favor: 9
Opposed: 0
Abstain: 1

JL23-0607
Unrecessed (not really a word, Steve)
Going to just let the House take care of this.

Announcements
Last adopt a road this Sunday at 2 cleaning up Wilkens Avenue.
Umbc lacrosse beat college park, in quarters now.

Final words
You should jump into huge projects that are going to take a long time but will have big impacts. Formal dance a great time.

Apparently Tabassum stole the Stress Free Zone.
If you want to continue to staff through student orgs, keep in touch with them. emails has been sent out, PS.

GABE –
Study groups dominated Gabe’s year. Successful! Went from 1 member last semester to over 100 members this year. Hoping to expand program next year if back.

JAY –
Met with Dr. Hrabrowski and have things lined up to order for next year.

PHIL –
Almost finished, getting ready to train new person.

TABASSUM –
Kind of committed to Welcome week…

Announcements
Quiz bowl – went down played. Lost 4 games by a question. Finished 11th overall, 11th nationwide. Had a good time.

Magic the Gathering… Gathering, 12-3 gameroom Wednesday.

6:58 meeting adjourned.