The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.
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Call to Order
8:18
Roll Call (absent)
Michael
Joy
Approval of Minutes
New Business
A. HL114-0607 – Acceptance of MOST Club
Ross: they are affiliated with a nation organization, they have been placed in special interest, and had some problems with constitution but got it fix.
For: 5 Opposed: 0 Abstained: 1
B. HL115-0607 – Acceptance of Running Club
Ross: the purpose to promote health with running. I don’t think we should pay for the jersey and tennis shoes.
For: 6 Opposed: 0 Abstained: 2
C. JL17-0607 – SGA Approval of FY 08 TRW and SEB Budget
Nayana: what determines what organization gets a salary and not a stipend?
David: stipend is what you use if you can not pay minimum wage.
Nayana: why does the TRW have a salary and not a stipend?
Liz: are we approving the 08 budget for SEB according to the 06 budget? It says we are approving the 08 budget but were presented with the 06 budget.
Phil: there are lot of pages in the seb budget, and they have a break down for everything.
Ozell: is this what we are going to be expect?
Phil: we have approved.
For: 8 Opposed: 0 Abstained: 1
D. HL116-0607 – Additional Allocation for Risk Management Seminar
Joy: when they are first came we had question. First question: is it targeted to greeks? answer: No. Second question: Do greeks have to come? Answer: No
Ozell: I think _ had already assess this topic
Phil: all greeks have to cover this all the time. A lot of it is how to deal with situations, this always happens at the dorms and students don’t know what to do.
Liz: this is also a problem with athletes.
For: 8 Opposed: 0 Abstained: 1
E. HL117-0607 – Additional Allocation for SPIN
Nayana: a thank you luncheon, they are asking 200 dollars, free for everyone
Phil: for free hour, trying to get UC312.
For: 8 Opposed: 0 Abstained: 1
Committee Reports
Ross: writing up a letter to not impose a penalty on them but write a letter to them that we are not happy.
Nayana: what does a letter serve?
Ross: it tells them that we were not happy they misrepresented.
Ozell: so there will not be any action taken to them.
Ross: well got the money back.
David: student organization leaders tried to steal money from the sga.
Phil: something has happened, SAE can’t make any events.
Ross: I think this penalization of the leaders is a better policy then the whole organization.
Carrie: I think at the very least we need to see what we did. We need to think what kind of statement we will give them.
Nayana: I think something should be done.
Ross: the misrepresentation of an event falls in to tier one. They need
Carrie: I think that is a really reasonable policy
Ozell: I think we should consider the time table now because there is not much time left.
David: it is hard for me to imagine, other then putting other students at risk. That there are more serious violations then stealing money
Nayana: I agree with david.
Carrie: we have policy and procedures and we sometime follow them and sometime we don’t. even though it isn’t the
Lamya: I don’t think writing a letter because it is there fault they need to reflect on it themselves.
Ross: I think it is weird that there is not a warning to them
Nayana: my concern is that I personally call them here.
Ozell: I think a written statement would be a better telling them of there faults.
Joy: we called them this is the punishment you will face and t
Randy: I am curious, if they don’t come then what?
Nayana: if they don’t come then we can do what we want.
Ross: lets all call them, all the leaders, to the osl committee to present a case.
Ross: I think we should have a message go out to the greeks.
Nayana: who is the IFC president?
Christine: we are planning to email all of them and have them come in.
Ozell: I think that we should deal with SAE then make the example.
David: the bad behavior policy talks about three tiers. One of the thing is that the house that choose the tier. And the chair just gives the punishment and it seems that we could have t
Ross: What is the process of what we do?
Ozell: to formally have a written statement of what they did and have them come in on wed and have them presented to the house.
Stan: in order to do that we need to know what tier they are in violation.
Phil: from the budget stand point we can freeze their funds.
David: we need to find out if they are guilty or not, and if the recommendation is guilty it should go to the house and they vote on the penalty. The house can do what it wants.
Ross: the very end of the bad policy, speaks about getting out of the bad behavior. Could we punish them if they come in with clauses?
David: yes they get out.
David: the bad behavior was rewritten.
Ex-Officio Reports
Phil: As you know budget meeting tomorrow. Also house members who will be interested to rewrite the budget policy send me an email.
David: last week I mention that proposing a change to the process the SGA and OSL share, in the student recognitions process, enforcement of five member rule and bad behavior policy. I got a favorable response to that. I also got an additional request the five member rule should be rewritten and enforced. It is really difficult to enforce this policy because you have to go thru all this tracking. Last year SGA manage the information and didn’t do so well, this year osl managed the information and didn’t do so well either. Student life is asking to simplify the process basically by taking out the little steps. Part of the idea a secure organization loses their recognition, and they will have to reapply for it. What they lose is the right for reserving space and using their funds.
Ross: I think we should make sure the recording is handled smoothly.
Tabassum: In honor of the 40th Anniversary we are making an award for a SGA member that could be the highest honor.
General Discussion
A. ASA
Liz: I heard that an email that went out and there were some misunderstandings. There is a representative from ASA.
ASA Representative: when I read it, it is true they were being difficult. The problem we were having was we need money to fund the event on osl standpoint. I would have been happy with anything you would give us. I talk to almost everyone in the house. I heard it went thru finance committee, 2500, great, I was not expecting that much. Nayana gave me a call saying do you mind giving the money back after Jumbo Night, I said that is a great idea; we just need the money to run the event. When a student organization go out do big events.
Nayana: well we talk to osl. They said that if they didn’t have the performer they could still hold the event.
ASA Representative: well the problem with that is Umbc already sent out the contract to the performer and if he signed it we would have to pay that.
Phil: we also had a problem with your carry over funds.
ASA Representative: well some of the check had been cashed and some haven’t been cashed, so do I present a carryover with the money taken out or with them in.
Stan: do you know how many tickets.
Ross: what was tough for us is you said you had to have the money or the event won’t happen and that put us in a tough position.
ASA Representative: I am sorry how the email came out. And you told us to come back at the at osl deadline. After Saturday, you should write this in to the SGA budget.
Phil: there will be fall budget hearings and have the executive member to tell them how important this is.
Randy: I hear there are door prizes.
ASA Representative: we got sponsors for gifts.
Announcement
ASA Representative: Jumbo Night this Saturday
Nayana: all new members see Pat to get stipend.
Ross: Eco-fest is tomorrow. Noon to eight.
Tabassum: around the world is.
Joy: buy formal tickets.
Roll Call (absent)
Michael
Adjournment
9:52
Pass the Gavel