The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.
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Call to Order
5:33
Roll Call
Absent: Ozelle, Stan, Archana
Approval of Minutes
New Business
A. HL60-0607- Additional Allocation for JSU and Hillel for JSU
Joy- Asking for money for Chanukah: 350 50 for streamers, 50 entertainment, Total 579
VOTE For 5 Opposed 0 Abstaining 1
B. HL61-0607- Additional Allcoation for ArtCom
Joy- money for Siggraph showing, Total 200. We gavae them what they asked for.
VOTE For 5 Opposed 0 Abstaining 1
C. JL06-0607- 40th Anniversary Formal Dance
Nayana- passed unanimously through the senate yesterday.
Joy- it was proposed 2 weeks ago. Askign 16400 from general ledger. we are getting 12500 back. Free gift from Alumni SA. Free adverts from SEB. We are asking for 1500 as if we don’t get UMBC drivers. All that would really becoming out of the general ledger would be 3500.
Alex- So the money from the tickets would go back to the genereal ledger.
Joy- Yes
Ross- What questions did senate have?
Joy- Advertisting. They were worried that for such a big event that only one place would have advertising. But the extra money would be going to extra money. And also word of mouth is the best way to put the event out there. SEB is excited to help out.
Danielle- If you guys partner up with OSL, the have access to marketing interns. They have space for marketing interns as well. Student announcements are free and posting in the commons is cheap. And getting 400 people events is asking that much.
Ross- and you are reaching out to organizations who will help get the word out.
Nayana- we don’t know if SEB is willing to invest that much money into our event. They don’t want to have an arbitrary number for advertising. We want some hard core advertising. Once the kinks are worked out for the advertising, an org might come to the house to ask for more money for advertising.
Ross- it seems kind of strange to me, I wouldn’t have a problem if SEB came back and asked for more money from the General Ledger. And remind them about the outdoor movies.
Danielle- I wouldn’t be opposed if SEB came back to us to ask us for more money from the General ledger.
Nayana- but the house’s money is more flexible.
Carrie- there are other sources of money, like special events funds. That money could come from a different source.
Ozelle- Yesterday, I met with SEB to get an idea about the general advertising but most of it has already been discussed.
Ross- I love SEB and they do great work. I wasn’t knocking them.
VOTE For 6 Opposed 0 Abstaining 1
CONGRATULATIONS!!
Ross- I thought the budgets would be on this legislation but why isn’t it here.
Nayana- Joy just needs to talk to David about how to write up the legislation.
Phil- All the legislations are done. We will have a meeting with SAFB. We need to separate the fiscal years. I will present these to them and hopefully they approve it in time.
Carrie- i don’t think that there is a voting student member on the committee.
Danielle- I think there should be a voting student on the board.
Ross- are there only student committees that checks what the board does with our fees. And have any organizations asked questions about the budgets.
Phil- No, and many organizations have come but I don’t want to give anyone a timeline. But I don’t want to make an appointment, because if they schedule and cancel they will have to wait till feburary. No one really had any big problems.
Committee Reports
A. Student Life
Danielle- we are going back over the query of the 5 member rules. There are some orgs that shouldn’t have been on the list. Someone is going over it and I will meet with them tomorrow. I will give you a sample letter to send to your organizations. i’ll be meeting with Corrin to talk about other student life stuff.
Danielle- The billiards club has filed to change to the special interest category, so we will have to talk to see how we want to handle. We can discuss it at the SLC meeting. And we will need to have a consensus for the future but we can also do it on a case by case basis. I like the case by case basis.
B. Finance
Joy- We came up with all the budgets and most likely today I will be writing up the legislation. David said that we have them written out separately and then the total.
Nayana- we capped up at about 56000.
Phil- I think that it is 42000 and then 10000 for the next fiscal year.
Nayana- Any questions.
House Projects.
Nayana- we disbanded the OS committee because we thought that it was something that should be part fo house anyway. We need to decide exactly to what we want to do. We need to think about something to do.
Danielle- The workshops. We met for a special workshop meeting. Ths OSl has been planning on having a workshop for student orgs. We want to make it bigger and better and we want to be more useful to them. We have planned the first few workshops and it is going to be huge. And in the fall, there will be workshops all throughout. 1st: how to plan student events and use with Sodexho? 11000 has already been spent on outside food. We want to have this food provided by Sodexho.
Nayana- how would house be connected?
Danielle- House would be running that owrkshop. There is another workshop about how to make a flyer. The house: how to make a good budget, how to make yoru budget request more likely to get passed. We can have as much or as little responsibility as possible.
Nayana- Is this something the hosue is willing to commit to?
Joy- Would we be trained.
Danielle- We would decide how to run the workshop and we give money for the winning organization. The whole purpose is to keep the workshops short and sweet. As long as there si something orgs would need, we can have a workshops. We have OSL to back us up.
Ross- Is OSL funding the rewards?
Danielle- The flyer workshop: there would be laptops set up for student orgs to work on a flyer for their events. The org that had the most people in attendence, the marketing interns would offer their servicees. We are going to look into commons vision. The prizes are more services.
Ross- We all have experience with working with groups, we know what kidn of advertising goes well. i think that we would fit in really well.
Danielle- would we just sign up for workshops that we want to do. We have staff meetings( SIC) and the house just has to decide what type of workshop we want to have. And then we will present it to SIC. Maybe that could be the first house projet. it is a good semester to try it out. We could start a tradition.
VOTE- everyone is willing to support them.
Nayana- how about we make our first project, what type of workshop we want to have. We can think ideas over and make a decisions at the meetings.
Ross- Maybe we can discuss right now what we want to have our topic to be.
Danielle- I want to go to the meeting tomorrow with an idea. Maybe officer transition.
Nayana- I think it should be about how to get money from the SGA.
Phil- You should clarify that it is for orgs.
Ross- how about the ins and outs of getting money from the SGA.
Danielle- we can have the marketing interns to make the flyers. We just need to come up with the ideas, and the rest is pretty much taken care of.
Ross- i like the officer transistions.
Danielle- maybe we can create a guidebook. .
Nayana- Is there a limit on the # of workshops?
Danielle- since it is just starting we don’t want to have that many. The hope next year is to have one workshop work a few different times.
Ozelle- What if we made it into a comical video? It would be funny.
Ross- we have discussed doing films a couple times in the past and it has always followed through.
Nayana- it could also be live.
Danielle- I think that it should be fun but we should make it so they want to come. I think that a lot of orgs don’t know that they meetings are open.
Announcements
Ozelle- meeting is set up tomorrow with Corrin at 2 00 student orgs area. The meeting is about lots of stuff. We are trying to get an idea of possible objectives of stuff that needs to get done next year. And update all rules and stuff.
Joy- For tennis we are trying to raise money to go and compete during spring break.
Ross- i am showing a movie tomorrow night about Bob Dillon in Susquehana. No one really knows what it is about and we will have roasted chestnuts. It will be in the honors lounge.
Stan- CASA is on the Thursday for (13 Thursdays of culture).
Nayana- Stress free zone, sign up to volunteer. I really want you to sign up and volunteer.
Joy- do you know who is in charge of midnight breakfast.
Nayana- we will get conformation from Judicial board.
Ozelle- I should dress up as Santa Claus and give money to Organizations.
Nayana- next Tuesday is our last official meeting for the semester.
Joy- I realized that one of my classes is only offered at the time of house meetings.
Nayana- I will look into seeing if we can change the time. But you guys signed up for a whole year. Make sure that you can commit to that. Unless you are a senior, you don’t really have an excuse.
Danielle- Because there are some people that are not going to be with us next semester, maybe we could bring food after the meeting Tuesday.
Roll Call
Absent: Phil is here too.
Adjournment
6:19
Pass the Gavel