The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.
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Call to Order
5:32
Roll Call
All Here
Approval of Minutes
Special Preferences
A. Formal Dance Committee Representative Joy Adewumi
Joy- what we plan to do is to have the event on the Moonlight. SEB will take care fo the advertising. Alumni association is giving away free gifts. Try to plan the event April 14. GSA will probably be giving money too. Charging $20-25 per person, only $5000 will only be coming out of the pocket. No bar.
Nayana- even if there are less than 300 people, the boat won’t leave the dock.
Joy- we just have to pay for 300 people. We are coinciding this with the 40th anniversary event.
Nayana- I have been to the senate and exec committee, I know this is well planned. I am impressed!!!! What are you doing to advertise?
Joy- we all have different groups we are talking to, just to let them know so they can tell the people in your groups. We plan to start advertising after winter break. People have asked why are you doing this off campus? We want this to be a formal event and to be something big and huge. It is different from what people know and we want people to know.
Nayana- what about people who say SGA shouldn’t through this.
Joy- it is an event SEB should be throwing. It is a 40th anniversary and we thought that we should through it.
Nayana- this was something about unity on campus.
Joy- we aren’t just throwing the dance to party, but we want people to remember it.
Danielle- what are the entertainment cost?
Joy- It is like a dinner but since it is so late.
Phil- how will we pay for the difference that isn’t paid for by tickets?
Danielle- do you think that 500 people will come?
Joy- yea i do. We have a large number of co-sponsors
Ozele- We are talking to groups.
Ross- what about people who don’t know how formal events work?
Ozelle- it will be on the flyer.
Ross- what si the security charge?
Joy- that is what the boat charges.
Ross- Pictures?
Joy- there is a kid in the SGA that will do it for $250. The UMBC transit is the transportation. We are going to have people sign up if they need transportation or if they will provide their own transportation.
Nayana- The Black and Gold had one million people in the ballroom!!!!
Joy- Once we know our tentative date, we will send out information.
Danielle- should the discount apply to the alumni. Nayana will you go to the dance with me?
Joy- the two tickets will bring more people to the dance.
New Business
A. HL54-0607- Additional Allocation for HLSU/CASA for 13 Thursdays of Culture
Joy- We should have voted on this last week. We already did MGC, so it should only be $200.
Nayana- this just wasn’t in last weeks legislation.
VOTE For 6 Opposed 0 Abstaining 1
B. HL55-0607- Acceptance of Engineers without Border
Danielle- SLC meeting, funded and service organization. They work with their skill set, they will raise money and organize different community service activities. They’ll fund raise to go on field trips to go where national committee already is.
VOTE For 6 Opposed 0 Abstaining 1
Additional Allocation for Persian longest night of the year
There isn’t a very tight knit community in the Catonsville area so we want to put on a presentation with music, poetry, and performances. We also asked for Persian food. We have met with the safe committee.
Danielle- is it closed?
We had originally planned for it to be open to the families of UMBC students. 40 people is not the limit but we won’t let it be to full.
Joy- $170 for food and use of the power point projector in the skylight ($50), and $200 for dj/music, flyers $50, microphone $10.
Phil- it will be voted on a week from today.
Alex- doesn’t the skylight already have a microphone?
One of the people in the commons said you have to pay to use it.
Phil- my concern is that they asking people only from their organizations.
Nayana- if it is an open event, we should all go. How about 25 for flyers?
Joy- $20
Nayana- I second that. So $20.
Joy- should we cut down food to $150.
Phil- think of the per person cost.
Joy Total = $430
Committee Reports
A. Student Life
Danielle- Liz is writing letters to the Greek orgs that are in violation of the 5 member rule telling them they need to follow up with us. That way we won’t be committed to anything in writing. It will be an individual case by case basis. We aren’t trying to kick people out but we need to enforce the rule. We’re drafting to Zeta Sigma Kai and Delta Phi Omega. If there is something being discussed in a Student Life committee meeting, but they don’t need to be talked about outside the meeting. I’m going to try and arrange a meeting with the professor. Mock trial is over in 3 weeks, it will turn back into the club. We need to write a policy that there needs to be a separation between classes and clubs. The clubs must be open to all UBMC students. We are just passing new groups: UMBC paintball club- they want to be sports non-funded.
Nayana- about the department thing, how are you going to let the departments know about it.
Danielle- Explain to them that it is merely a draft. We need to go to them with a policy we are willing to pass. The regular professor is returning next semester.
Phil- Mock trial still has an additional allocation for a debate coming up.
Danielle- if you guys want to just stop funding people in the middle of a semester?
Phil- do we need them to attend? I think that they are just asking for registration fees.
Danielle- Billiards club sent in an amendment to their constitution to change from sports club to special interest.
Phil- I think we need to get definitions before we talk to the billiards club.
Danielle- i don’t think there are rigid definitions for those groups. As soon as you write something on paper, it becomes permanent.
B. Finance
Joy- we finished the finance committee, but we overbudgeted. After break we should cut down on the higher funded.
Phil- We need to have it because it would leave us with $20000 for the rest of the year.
C. O.S.
Ozelle- Corrin is trying to have a meeting to talk about the 5 member rule.
Danielle- before you schedule a meeting, will you let me know. The SIC plans to move forward with our student orgs workshop. No one from SGA has contacted the SIC. The staff meeting is at 2 30.
Nayana- me and ozelle will be there.
General Discussion
A. Organizational Hearings
B. Updates on First Year Ambassadors
C. Others
Announcements
Read the smoking forum in the Retriever.
It is Thanksgiving Week!!!
Roll Call
HERE
Adjournment
Pass the Gavel