The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.
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Call to Order
5:33
Approval of Minutes
approved
Roll Call
Absent: Ozell
New Business
A. In-House Elections
Danielle and Stanley are new house members. Oath is given
B. HL35-0607- Additional Allocation for History Student Council for Candy Fundraiser
Nayana- they want $50 to buy candy so they can sell it at a higher price as a fundraiser.
Danielle- what did we give them last week?
Nayana- That was just the finance committee meeting.
David- is there a guideline about how organizations can convert SGA money?
Nayana- we considered it like a bake sale.
Ross- The guidelines are set by us, in previous years $50 was enough.
VOTE For 6 Opposed 0 Abstaining 1
C. HL36-0607- Additional Allocation for History Student Council Banner
Ross- they would like a new banner, they want to use it at their events.
Nayana- They are having someone special design the banner.
VOTE For 6 Opposed 0 Abstaining 1
D. HL37-0607- Additional Allocation for History Student Council HSC Holiday
Nayana- Money for food.
Ross- large event that is mostly funded by their department, just wanted money for food
VOTE For 6 Opposed 0 Abstaining1
E. HL38 - 0607- Additional Allocation for Korean Student Association Game Mania
Nayana- Game room rentals, flyers, sodexho food and no gift card.
David- how much money in additional allocation amount?
Ross- Probably between $50-$70,000.
David- You have to think how much you want to use to allocate and how much you want to save for the future.
Ross- 3 allocations for history. I would like them together
Ozell- They seem to be different events so it makes sense
VOTE For 6 Opposed 0 Abstaining 1
F. HL38-0607- Additional Allocation for Musical Theatre’s Club “A Night at the Movies”
Nayana- They are doing it in the sports zone, they still have to meet with the safe committee and we want them to get a different venue possibly. They are going to be sing broadway songs.
Steve- How long have they existed?
Nayana- we just recognized them.
VOTE For 6 Opposed 0 Abstaining 1
G. HL39-0607- Additional Allocation for SPS Career Day
Nayana- they want $50 for refreshments. Questions?
VOTE For 6 Opposed 0 Abstaining 1
H. HL40-0607- Additional Allocation for Society of Physics Students Stargazing Trip
Nayana- camp expenses.
David- What’s food stuff?
Ross- Dinner and breakfast, s’mores possibly.
Alex- How many people were going?
Nayana- I think 10
Ross- i think they are trying to get more people to go
VOTE For 6 Opposed 0 Abstaining 1
Special Project
A. Share Objectives for “Spotlight on Organizations”
Nayana- I asked you to come up with objectives
Ozell- An event that came out of the blue, other schools have an organizational Olympics. The organizations compete in games, community service, etc. Each event during the week would promote a certain quality. And at the end of the week, a light is shone on that organization.
Alex- would they get money?
Ozell- it’s up to the SGA. a trophy and a little money.
Danielle- I know OSL recognizes certain orgs as great and we can have different groups from different categories as group of the year. If they each took a month, or two weeks to spotlight each organization. IE academic departmental, the rep would make public recognition, or academic corridor. Or just an informal meet and greet during free hour, cause that is free space.
Nayana- So cultural rep gets together group leaders?
Joy- for people to join orgs or to gain publicity?
Danielle- Both.
David- If sga recognized and published orgs that does something that contributes to the campus, then we could give them some sort of incentive.
Ross- Academic row, you know the things that look like this (DIAGRAM), if we could get one of those things or banner to post orgs information when they are being spotlighted.
Joy- Culture/Ethinic Groups- maybe there could be performances in the commons during free hour.
David- When you walk in student orgs, all you see in old stuff, you should put posters in the student orgs area that spotlight the orgs
Nayana- how do we get organizations to get new people?
Danielle- make a spectacle fo organization in the commons.
Liz- how is the different than involvement fest?
Nayana- it’s focused on a group
Ozell- they are on display.
Joy- It could just be like involvement fest, it would be good if we have cultural groups, but what are the groups like academics going to do to attract them.
Danielle- the chair of the group will have to do that. We would have to the groups about. Have space available to have a poster?
Nayana- maybe we can’t think of those ideas. Those groups will have to.
Joy- Academic week- a mock trial on the screen.
Nayana- what can we do for the next meeting?
Ozell- ask organizations to send videos to put together in commercials and stuff.
Nayana- do we still have the listprocs of the departmental groups?
Joy- We don’t just one group spotlighted, if we split up within ourselves to contact different departmental groups. Is it going to be by week?
WEEK IS GOOD. Maybe every other week.
David- during the budget hearing, that would be a good time to ask something of them. But if you created a piece of paper to tell them what this is about, that would be a good way to get information to go out.
Danielle- we want them to show that SGA is recognizing the organizations and show what they are doing.
Joy- We want to see what SGA is doing, we should advertise to students as well, the ones who aren’t involved. We need to make them see what they can do to get involved.
Danielle- It is really easy to advertise on campus. There are ways to reach people, that involvement fest doesn’t do. I think the publicity will make it more than the fest and spotlight an organization.
Ross- People who say nothing ever happens here, no matter how many flyers you put out, we have to make things happen here. How do you get people involved? That is something even bigger than this, if we just start off by making groups have pride in themselves.
Joy- If students can get involved, they will have a better experience in college. People who are always bored are not involved in everything.
Stan- We need to show and emphasis what benefits the students. Students say that they won’t benefit from anything, don’t come out for other things.
Joy- we need to show students what organizations do to benefit people. We need to put flyers with all the groups for that week.
Stan- In CASA, there was a stereotype about the group and we are trying to profile people (majors) to see how they can help people. It is easier for culture and academics to recruit people.
Nayana- Next week?
Danielle- Flyers.
Nayana- Topic for next meeting?
Ross- we need to start saying this is what I am doing within this week.
Nayana- Next week we are going to delegate costs.
Ozell- do we still need a way to contact all the listprocs?
Nayana- Danielle will take care of that
Joy- Timeline?
General Discussion
A. Organizational Hearings
Nayana- Next week. Danielle and Stan need to sign up. Org leaders come to us come to ask for us for the next fiscal year’s budget. We may want to discuss if we are going to set a limit.
David- A limit on the total amount to be given?
Steve- is there a plan about a short information session, to inform people how it works?
Ross- I hve the recordings from last years budget hearings, I will pick out the good ones as examples and put them on blackboard.
David- I think the important thing to remember is that you are the SGA, you are the face of the SGA.
Steve- How many orgs signed up?
Ross- last i heard it was 2.
David- This is the first time in the fall, it is the officers who will be implementing the events who will be asking for the money. You are going to need to remind people because it is so different from anything else. What are you going to do if only a third of the groups submit budgets?
Ross- There is an OSL listproc that goes to all the orgs. It was sent to them 2 weeks ago. Phil said he was going to do it tonight or early tomorrow morning. We need to make these things mandatory. The spring budget hearing when you didn’t go or get signiatures, the most you could receive for the next year was $500. If we want these to be serious, we may have to impose these types of things.
David- if there are very few submissions, you are going to do the hearings for those organizations, then you will have to do additional allocation all year? You can you every resource you have contact the groups?
Nayana- we have to publicize these groups. Are we for sending out that threatening email.
Ross- If you do not submit request on time or with all the necessary things, you may be restricted additional allocation.
Steve- If you throw out the $500, you may get more angry people.
Danielle- You could adversely affect campus.
David- I think they have only heard about it once.
Ross- It should have been two. David sent out another reminder for the first two months of next fall.
Joy- Do we only have the emails of those organizations?
Nayana- Phone numbers. and emails. We don’t necessarily have to follow through with it.
Alex- we could say that it may affect their future affects.
Danielle- we don’t want to not have budget hearings for 2/3 of the organizations because we don’t want to have adversely affect the campus.
Joy- they should have something.
Ross- I don’t think there will be anymore budget hearings next year. We should have been hammering them. I am not incredibly worried because i know groups have done them and not just turned them in. I don’t think it would be fair to put a fine, but we should say that the finance committee will look favorably upon those who turn in a budget.
David- It is pretty clear and firm in the book. Someone talk to Phil tonight. Would it make sense to have a table on mainstreet?
Ross- talk to people who you know in organizations.
Alex- we could use facebook. Joy will do that.
B. Updates on First Year Ambassadors
Nayana- when i was sending emails to the first years ambassadors, it might not have gotten to them, we are giving them till this Friday for them to hand in application and next week during FYC meetings their will be interviews.
C. Other
Ross- what is this discussion period?
Danielle- LEADERSHAPE… APPLY!!! You learn a lot about leadship skills. You can fill it out online. It is $100. It is the 14 or something of winter break.
Roll Call
Absent: NO ONE
Adjournment
7:19
Pass the Gavel