The following are meeting minutes from the House of Organizations meeting. The House meets every Tuesday at 5:30 PM in Room 318 on the third floor of The Commons. These meetings are open to all students to listen to discussion. If you would like to present an issue, please contact the Speaker of the House, Nayana Davis, in advance so you can be added to the agenda.
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I. Call to Order
5:31
II. Approval of Minutes
Absent: No One
III. Roll Call
IV. New Business
A. HL21-0607- Additional Allocation for Juggling Club Supplies
-Asking $486: Balls, etc. They plan to us it annually, every year. Any questions?
-Ozele- For putting on shows?
-Alex- their main focus is to teach people. They started last year.
-Ross- they never have been funded before
-Alex- Sports club?
-Nayana- no they don’t compete
VOTE For 4 Opposed 0 Abstaining 1
B. HL22-0607- Additional Allocation for Social Event
-Nayana- most for the money asked for food, they asked for $500 and they didn’t tell us what it was for. We tried to contact them but no one came, so we cut out the food.
-Ozele- what’s the arts and crafts for?
- Ross- social event
Phil- we sent them emails and they never got back to us
Joy- I feel if they are not contacting us, it’s not important to them. They aren’t taking intiative. Do you have to email to let them know?
Nayana- we could send them email to let them know how much they are getting.
Ross- it’s not very often people don’t respond.
Nayana- Questions
VOTE For 1 Opposed 2 Abstaining 2 FAILS
C. HL23-0607- Additional Allocation for Substance Abuse Panel
Nayana- For SWSA, we cut out all of the food. Questions?
Ozele- Is this a questions session?
Phil- I think it is something where speakers come in and answer questions about substance abuse.
Ozele- Any idea what is going on.
VOTE For 1 Opposed 2 Abstaining 2
D. HL24-0607- Additional Allocation for Festivus Acapellius
Concert in Lecture hall 2, originally $900? I think.
Alex- it was going to be in the UC ballroom.
Nayana- The decorations we to decorate the drab lecture hall 2. But remember to consider other organizations.
Joy- What type of decorations?
Alex- Halloween decorations. They are good so I don’t have a problem with the amount.
Nayana- but remember to make same considerations for other organizations.
Ross- We can fund or not fund decorations at anytime.
Phil- I think we should reduce it, and we can use it at as a guideline for other organizations.
Ross- We cut decorations for other event of the same size by $50. I’m fine with the decorations.
Joy- I know we cut another orgs decorations.
VOTE For 4 Opposed 0 Abstaining 1
V. General Discussion
A. First Year Ambassadors- Jen first year ambassador.There will be another general interest meeting headed by Nayana and Steve. We will do interviews, we want people to help with interviews they should come to us by the first week of November. An application has been written for it. They are required to be members of FYC. Free hour on Friday is general interest meeting. All House members are interested in coming.
B. In House Elections- Ross wrote an applications and sent it out to student orgs list proc. Applications at OSL.
Ross- People who are interested have to come one meeting.
Nayana- I don’t know any people who have handed in an application.
C. Organization Hearings
Nayana- Ross printed out schedule, door in SGA office. I sent an email to SGA listproc to make sure they sign up for it. It is on the cabinet in the office. You need to go sign up for it, 3 hours a day. I think it is feasible for all of us to do it. SGA should sign up for it.
Joy- Are there weekends?
Ross- We can put that up if we need to. Try to see how many spots you can put your name in, only definite spots.
Alex- Weekends not up yet?
Nayana- We are going to see if we can fill the week up first. David mentioned not doing the budget hearing this year, and do additional allocations all years.
Alex- Upside/downside?
Nayana- There will be a lot more legislation asking for a lot more money and we promised a lot of organizations budget hearings
Joy- Additional Allocations and budget hearings, what is the difference?
Nayana- Budget hearings is planning money for an organization for the entire year.
Ross- It helps the organizations plan for the entire year. We will give them money to fund it. If money isn’t given to something, then they can submit an additional allocation. Or if something comes up, then they can get additional allocation for it.
Joy- have we ever done that throughout the year?
Ross- We did additional allocation for ever month. It was a lot of work every week, some of the finance committee meetings would go to 8.
Phil- This is the first week under 5. You are committing all the time within two weeks, and it will probably be less than 5 every week.
Ross- A lot of groups are waiting for the hearings to request large funds.
Nayana- Our house meetings tended to run to 8:00 and they would run for several hours and that is due to not many funds being asked of us. Are you guys wanting to do a whole lot of work in a small amount of time or vice versa?
Ozele- Get everything out of the way at one time?
Everyone agrees
Nayana- David thought maybe not doing the budget hearings this semester. His main concern is we are committing to something we can’t follow through with it. We had deliberations Sunday afternoon.
Phil- After the meeting, the representatives need to sign up for first member spots and if that spot is already taken, then fill in the second spot.
Nayana- Questions? Scheduled for October 30- November 1.
Alex- what time does it start?
Ross- It starts at 9.
Joy- Do orgs pick times?
Nayana- they pick times.
D. Others- Student life and finance committee meetings- COME we need as many people as possible. It counts as half an absence.
XI. General Discussion
A. Budget Hearings and Deliberations
B. Projects
i. Building Hours
ii. Catalogue of Space
XII. Announcements
Joy- lacrosse team is having Locks of Love 14/02/07. SEB is doing a costume party 27/10 and having a powder puff game that weekend.
Phil- This Sunday, I’m walking in the breast cancer walk, if you want to make a donation let me know.
Ross- communiversity day: Britany has been sending emails to students orgs it has been pushed to tonight as the deadline. She needs people to sign up for communiversiyt to happen.
Alex- If an org signs up for 2 spots, can we get twice as much money.
XIII. Roll Call
NO ONE
XIV. Adjournment
6:05